Project Information

Bid Title

RFP Certified Contractor to facilitate Heat Pump Installations for Quinault Indian Nation

Issuing Agency

Quinault Indian Nation

Location

Washington

Published Date

Jun 23, 2026

Closing Date

Jun 29, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP Certified Contractor to facilitate Heat Pump Installations for Quinault Indian Nation
Category:	Tribal Employment Rights Ordinance (TERO)
Status:	Open

Description: Contractor will aid project coordinators with technical components of a woodstoves changeout program which Quinault residents and tribal members will apply to. These components include contractor inspection of the residence to detail an installation plan; drafting illustrations of replacement systems and peripheral components; discussing the planned replacement setup with selected applicants and reaching an agreement on the new installation; installation of the new system; guidance to homes receiving an installation of how to use and maintain their new system; and consistent communication through the process. SEE RELATED DOCUMENT BELOW Publication Date/Time: 6/23/2026 12:00 AM Closing Date/Time: 6/29/2026 4:00 PM Contact Person: Submission Method: Hand delivery, certified mail, or E-mail. ATTN: Cora Pope Quinault Indian Nation Contracts & Procurement Officer 1214 Aalis Drive Phone: 360-276-8215 Ext. 5035 bids@quinault.org Contract Officer for Questions: Cody Cook-Winscher Quinault Indian Nation Air Quality Program P.O. Box 189 Taholah, WA 98587 Phone: 360-276-8215, extension 7310 Email: cody.cook-winscher@quinault.org Late submissions will not be considered. Related Documents: Contractor RFB for Heat Pump Installations - real Final Draft

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Quinault Air Quality Program

P.O. BOX 89 | Taholah, WA 98587

(360) 276-8215, ext. 7310

Request for Proposals (RFP) for Residential Heat Pump Installation Services Project:

Quinault Woodstoves Replacement Program

Due Date for Bid Submission: June 29, 2026, at 4:00 P.M. Pacific Daylight Time

Late submissions will not be considered

1. PURPOSE/OVERVIEW:

The Quinault Indian Nation Air Quality Program is seeking bids from qualified, licensed,

and insured contractors to help facilitate a community initiative to replace deficient or

unsafe woodstoves used by Quinault community members, with new heat pumps. This

project is intended to improve indoor and outdoor air quality, increase energy

efficiency, reduce household heating costs, and support healthier living environments

for Tribal members and eligible residents. Funding is provided through an EPA Clean Air

Act Section 105 grant-funded air quality improvement initiative, and may be subject to

federal, state, and Tribal requirements.

2. PROJECT DESCRIPTION:

It is expected that the selected contractor will complete the following work for the

selected applicants' woodstove replacement projects:

• Site-visits to determine potential setups for the new heat pump systems

• Reaching consensus with the selected applicant of the new system's

installation setup and materials

• Furnishing of all necessary labor and parts needed for the installation

• Uninstallation of any old system parts inhibiting the installation of the new system

• Installation of the new heating system and any necessary peripheral parts/ducting/

wiring/etc.

• System testing and commissioning

• Providing warranty information and aiding program coordinators in briefing selected

applicants on the functionality of their new system

• Providing the selected applicant a basic illustration of their new system & peripheral

components, with dimensions

3. SUBMISSION INSTRUCTIONS

Proposals must be received no later than:

Page 1 of 8

06/29/2026, at 4:00 P.M. Pacific Daylight Time

Submission Method: Hand delivery, certified mail, or E-mail.

ATTN: Cora Pope

Quinault Indian Nation

Contracts & Procurement Officer

1214 Aalis Drive

Phone: 360-276-8215 Ext. 5035

bids@quinault.org

Contract Officer for Questions:

Cody Cook-Winscher

Quinault Indian Nation Air Quality Program

P.O. Box 189

Taholah, WA 98587

Phone: 360-276-8215, extension 7310

Email: cody.cook-winscher@quinault.org

Late submissions will not be considered.

4. CONTRACT TYPE:

This solicitation is for an Indefinite Quantity / Task Order Contract using an approved

Quinault Indian Nation Standardized Contract. The Air Quality Program cannot guarantee a

specific number of installations or contract value. Individual projects will be assigned

through work orders issued during the contract period based upon:

• Available funding

• Participant eligibility

• Site suitability

With our current funding, we anticipate at least two to three installations. However, these

estimates are provided solely for planning purposes and do not constitute a guarantee of

work. The Nation reserves the right to increase, decrease, or discontinue assignments at its

discretion.

5. SERVICE AREA

Work may occur throughout the Quinault Indian Reservation and surrounding service areas,

including but not limited to:

• Taholah

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• Queets

• Amanda Park

• Moclips

• Pacific Beach

Other approved locations, within a maximum of 35 miles from the Quinault Indian Nation's

reservation.

6. CONTRACTOR QUALIFICATIONS

Proposers shall:

• Possess all required Washington State licenses and registrations and not be in suspended

status

• Maintain current liability insurance.

• Maintain workers compensation coverage.

• Have demonstrated experience installing residential heat pump systems.

• Be capable of obtaining permits and inspections as required.

• Provide references from similar projects completed within the last five years.

• Preference may be given to contractors with experience working with Tribal

governments and rural communities.

7. GOVERNING LAW

The laws of QIN shall govern this RFB and associated processes and procedures. This RFB does

not constitute or include a waiver of QIN’s sovereign immunity.

8. PREVAILING WAGES

Contractor agrees to comply with all applicable laws, regulations, and policies of the United

States and the State of Washington or other jurisdiction which affect wages and job safety.

The Sponsor agrees when state prevailing wage laws (RCW 39.12) are applicable, to comply

with such laws, to pay the prevailing rate of wage to all workers, laborers, or mechanics

employed in the performance of any part of this contract, and to file a statement of intent to

pay prevailing wage with the Washington State Department of Labor and Industries as

required by RCW 39.12.40. The Sponsor also agrees to comply with the provisions of the rules

and regulations of the Washington State Department of Labor and Industries.

9. NATION’S TRIBAL EMPLOYMENT (TERO)

The Quinault Nation’s Tribal Employment Right Ordinance (TERO) provides the Nation’s Indian

Preference policy that applies to this contract. Other TERO requirements include submission

of a Compliance Plan and payment of a fee prior to commencing work on the Quinault Indian

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Reservation. Every Contractor with a Contract Sum of $10,000 or more, or more than one

contract in a 12-month period and the aggregate sum of those contracts is $10,000 or more,

shall pay a one-time fee of 1.75% of the total Contract Sum. Such fees shall be paid by the

Contractor. Contact Evelyne Kalama, (360) 276-8211, ext. 4805, or email

EKalama@quinault.org.

10. TAX EXEMPT

NOTE: BIDS shall not include Washington State and local sales tax on all items delivered to the

site on the Quinault Indian Reservation. Washington State B&O taxes do not apply to

construction charges performed within the boundaries of the Quinault Indian Reservation. All

other applicable taxes and fees may apply. BIDDERS ARE ADVISED TO REFER TO THE

WASHINGTON STATE DEPARTMENT OF REVENUE INDIAN TAX GUIDE AT:

http://dor.wa.gov/content/findtaxesandratees/retailsalestax/indians/indiantaxguide/default.

aspx

The undersigned certify that they have examined the location of the project, and read and

thoroughly understand the plans, specifications, and contract governing the work embraced

in this improvement or as much thereof can completed with the money available, in

accordance with the said plans, specifications, contract and the following schedule:

BIDDER agrees to perform all the work contained in the CONTRACT DOCUMENTS for the

following lump sum: NOTE: BIDS shall include all other applicable fees.

11. DEBARMENT

The successful contractor must certify that it is not a party listed on the government-wide

exclusions in the System for Award Management (SAM). Furthermore, successful contractor

shall not enter into contracts with parties listed on the government-wide exclusions in the

System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180

that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part

1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of

parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared

ineligible under statutory or regulatory authority other than Executive Order 12549.

12. BUILD AMERICA, BUY AMERICA

QIN funding for this project comes from federal sources, therefore federal requirements must

be followed. One of those requirements is the Build America, Buy America (BABA) provisions.

These provisions apply a domestic preference to the acquisition of goods and construction

materials for infrastructure projects. Thus, BABA requires that for all federal funding expended

Page 4 of 8

for an "infrastructure project", "all of the iron, steel, manufactured products, and construction

materials used in the project" must be produced in the United States.

13. INSTRUCTIONS TO BIDDERS

This Request for Bid does not commit QIN to award a contract, to pay any costs incurred in

preparation of a response to this invitation or to procure or contract for services or supplies.

Bidders will not offer any gratuities, favors, or anything of monetary value to any employee,

officer, or agent of the Nation for purpose of influencing favorable disposition toward either

their proposal or any other proposal submitted as a result of this RFB. All proposals submitted

hereunder become the exclusive property of the Nation. The Nation reserves the right to

accept all or part of the bid, or to decline the whole bid.

The bidder shall provide the following information with their bid:

• Cover Letter. Bids must be signed by a person duly authorized to legally bind the Bidder

submitting the bid. The cover letter should include the company information, business

name (or DBA), physical address, contact person with phone number and email address.

• Qualifications - Description of experience and qualifications.

• References - Minimum of three professional references.

• Pricing - Provide per-unit pricing for:

o Equipment cost of ductless mini-split heat pump

o Approximate total cost of a standard ductless mini-split heat pump installation

o Multi-zone heat pump installation

o Additional labor rates

o Travel rates (if applicable)

• Project Schedule

o Estimated response times and project completion timelines.

14. EVALUATION CRITERIA (TOTAL OF 100 POINTS POSSIBLE):

All responses shall be evaluated with respect to the completeness of the information

provided, support for all claims made, and the overall approach taken. The following criteria

will be utilized in the technical evaluation of the consultant’s proposal, and are described in

detail below:

1. Bid Amount/Pricing Structure

2. Experience and Qualifications

3. References and Past Performance

4. Tribal or Minority/Women-owned Business

5. Project Schedule and Capacity

30 points

30 points

10 points

10 points

20 points

100 total points possible

I. Bid Amount/Pricing Structure (30 points)

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Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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