Project Information

Bid Title

RFP-26-007 Bert Lipps Pool Liner Project

Issuing Agency

City of Lewiston

Location

Idaho

Published Date

Dec 16, 2025

Closing Date

Jan 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP-26-007

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP-26-007
Bid Title:	RFP-26-007 Bert Lipps Pool Liner Project
Category:	Bids - Construction Services
Status:	Open

Description: CITY OF LEWISTON, IDAHO REQUEST FOR PROPOSALS RFP-26-007 BERT LIPPS POOL LINER PROJECT The City of Lewiston, Idaho is requesting proposals for the Installation of a Pool Liner for the Bert Lipps Swimming Pool. The full Request for Proposals (RFP) document is available on the City's website, www.cityoflewiston.org under "Bid Opportunities." An optional Site Visit will be held at Bert Lipps Pool, 604 13th St., Lewiston, ID 83501 on January 6, 2026, at 10:30 AM PT. All questions regarding this RFP must be emailed to the Purchasing Division at For security reasons, you must enable JavaScript to view this E-mail address. no later than January 12, 2026, by 2:00 PM PT.  Written responses will be issued by addendum and posted on the City’s website. Proposers may not contact any other City of Lewiston officials or employees regarding this RFP; doing so may result in disqualification. Proposals are due by 2:00 PM PT on January 20, 2026. Submit five (5) complete hard copy proposals. Clearly mark the outside envelope with the firms’s name and address and: “RFP-26-007 Bert Lipps Pool Liner Project.” Deliver to: US Postal Service: Delivery/Courier: Purchasing Division Purchasing Division City of Lewiston City of Lewiston PO Box 617 1134 F Street Lewiston, ID  83501 Lewiston, ID 83501 The City of Lewiston, per Title VI of the Civil Rights Act of 1964 (42 U.S.C. §2000d et seq.) and 49 CFR Parts 21 and 23, ensures disadvantaged business enterprises are given full opportunity to participate in this solicitation and will not be discriminated against based on race, color, national origin, or sex. The City also prohibits discrimination based on ancestry, religion, creed, age, marital or familial status, disability, sexual orientation, or gender identity/expression. Publish dates: 12/16/25 & 12/23/25 Publication Date/Time: 12/16/2025 8:30 AM Publication Information: Lewiston Tribune 12/16/25 & 12/23/25 Closing Date/Time: 1/20/2026 2:00 PM Pre-bid Meeting: 1/6/26 at 10:30 am PT Contact Person: Candy McHargue 208-746-3671 ext. 6212 purchasing@cityoflewiston.org Plan & Spec Available: Specifications are available below under Related Documents. Plan Holders List: None Related Documents: RFP-26-007 Bert Lipps Pool Liner Appendix C Drawing and Pictures

Attachment Preview

Bert Lipps Pool Liner Project

RFP-26-007

Due: January 20, 2026 – 2:00 pm PT

City of Lewiston

RFP-26-007, Bert Lipps Pool Liner Project Page i

CITY OF LEWISTON, IDAHO

REQUEST FOR PROPOSALS

RFP-26-007

BERT LIPPS POOL LINER PROJECT

The City of Lewiston, Idaho is requesting proposals for the Installation of a Pool Liner for the

Bert Lipps Swimming Pool.

The full Request for Proposals (RFP) document is available on the City's website,

www.cityoflewiston.org under "Bid Opportunities."

An optional Site Visit will be held at Bert Lipps Pool, 604 13th St., Lewiston, ID 83501 on

January 6, 2026, at 10:30 AM PT.

All questions regarding this RFP must be emailed to the Purchasing Division at

purchasing@cityoflewiston.org no later than January 12, 2026, by 2:00 PM PT. Written

responses will be issued by addendum and posted on the City’s website. Proposers may not

contact any other City of Lewiston officials or employees regarding this RFP; doing so may

result in disqualification.

Proposals are due by 2:00 PM PT on January 20, 2026. Submit five (5) complete hard copy

proposals. Clearly mark the outside envelope with the firms’s name and address and: “RFP-26-

007 Bert Lipps Pool Liner Project.”

Deliver to:

US Postal Service:

Purchasing Division

City of Lewiston

PO Box 617

Lewiston, ID 83501

Delivery/Courier:

Purchasing Division

City of Lewiston

1134 F Street

Lewiston, ID 83501

The City of Lewiston, per Title VI of the Civil Rights Act of 1964 (42 U.S.C. §2000d et seq.) and 49 CFR Parts 21 and 23,

ensures disadvantaged business enterprises are given full opportunity to participate in this solicitation and will not be

discriminated against based on race, color, national origin, or sex. The City also prohibits discrimination based on ancestry,

religion, creed, age, marital or familial status, disability, sexual orientation, or gender identity/expression.

Publish dates: 12/16/25 & 12/23/25

City of Lewiston

RFP-26-007, Bert Lipps Pool Liner Project Page 2

1. General Information

This Request for Proposals (RFP) defines the scope of the project, explains the procedures for selecting

a firm to provide the requested services, and defines the information required to respond to the RFP. The

complete RFP may be obtained for no charge via the City website – www.cityoflewiston.org. It is the sole

responsibility of the Firm to obtain any RFP updates or addenda from the City website.

1.1 Intent of the City

The City of Lewiston is soliciting a qualified professional to provide labor, materials, equipment, and

services necessary to install a pool liner at the Bert Lipps Swimming Pool located at 604 13th St.,

Lewiston, ID 83501. The concrete pool structure is being upgraded to include a reinforced PVC

membrane liner to improve waterproofing, durability, and long-term maintenance outcomes. This

installation will convert the existing concrete pool into a membrane-lined system meeting the

specifications outlined in Appendix B prior to the upcoming swim season.

1.2 Proposal

To facilitate evaluation of Proposals, five (5) hard copy proposals shall be submitted to the delivery

address below:

Proposals must be received no later than 2:00 p.m. (local time), January 20, 2026. Late Proposals

will not be considered.

Deliver to:

US Postal Service:

Purchasing Division

City of Lewiston

PO Box 617

Lewiston, ID 83501

Delivery/Courier:

Purchasing Division

City of Lewiston

1134 F Street

Lewiston, ID 83501

PROPOSAL envelopes should be marked with “RFP-26-007, Bert Lipps Pool Liner Project” the

name of the firm and the date. If shipped UPS, FedEx, or some other courier service, the project

name needs to be clearly marked on the outside shipping label. The City will bear no responsibility

for mail that is late or misdirected because of the proposer’s failure to properly address the

envelope/package.

Note: Any deviation from this requirement may result in your PROPOSAL being considered non-

responsive, thus eliminating your PROPOSAL from further consideration.

1.3 Tentative Schedule

The City anticipates the following tentative schedule will be followed to evaluate submittals and select a

Firm to negotiate a contract.

• RFP Issued: 12/16/25 & 12/23/25

• Optional Site Visit: 1/6/26 at 10:30 am PT

• Questions Due: 1/12/26 2:00 pm PT

• Final Addenda: 1/13/26

• Proposals Due: 1/20/26 2:00 pm PT

• Evaluation Period: 1/21/26 – 1/23/26

• Expected Award: 2/9/26

• Project Completion Target: 7/4/26

City of Lewiston

RFP-26-007, Bert Lipps Pool Liner Project Page 3

1.4 Non-Obligation

Receipt of PROPOSALs in response to this RFP does not obligate the City in any way. The right to

accept or reject any firm shall be exercised solely by the City. The City shall have the right to waive any

defects in the PROPOSAL at its sole option. The City shall retain the right to abandon the

RFP/PROPOSAL process at any time prior to the actual execution of a contract with a firm, and the City

shall bear no financial or other responsibility in the event of such abandonment.

1.5 Questions & Answers

Any questions regarding this RFP must be submitted by e-mail to Purchasing at

purchasing@cityoflewiston.org no later than the date indicated on the Tentative Schedule. Answers to the

questions will be posted as an Addendum to the RFP.

1.6 Late Proposals and Modifications

Proposals and modifications thereof received after the stated time of closing may be returned unopened.

The City is not responsible for late deliveries. Time of closing is 2:00 pm PT, on January 20, 2026.

1.7 Contract

The successful proposer shall negotiate price with the City and execute a contract with the City in a form

substantially similar to the attached Appendix A. The term of the contract will begin once the contract is

fully executed and is anticipated to end by July 4, 2026. The selected Proposer shall not start the

performance of any work, nor shall the City be liable to pay the selected Proposer for any service or work

performed or expenses incurred before the contract is executed.

2.0 Scope of Work

The successful contractor shall provide a complete turnkey project to install a new reinforced PVC

membrane liner over the existing concrete pool structure. Work shall include, but is not limited to, full

surface preparation, installation of required underlayment, membrane installation, welding, fitting at

penetrations, testing, and closeout documentation. The scope of work represents the City’s best estimate

of the work needed to accomplish the objectives for this project. The final scope of services will be the

result of negotiations between the City and the successful Proposer.

2.1 Surface Preparation

Since no existing liner is present, the contractor shall prepare the concrete pool structure to receive the

new PVC membrane system. Preparation shall include, but not be limited to:

• Cleaning all pool surfaces to remove dirt, oils, scale, loose materials, and contaminants.

• Grinding or smoothing all rough edges, protrusions, or surface irregularities to prevent membrane

damage.

• Filling pits, voids, cracks, and deteriorated concrete areas with an appropriate vinyl- or epoxy-

based patching compound.

• Treating and isolating active cracks, joints, or voids using stainless steel or plastic expansion

plates in accordance with manufacturer’s guidance.

• Ensuring all surfaces are structurally sound, dry, and ready for installation of adhesive, felt

underlayment (if required), and membrane materials.

2.2 Installation

• Contractor must verify all measurements and existing conditions prior to installation.

City of Lewiston

RFP-26-007, Bert Lipps Pool Liner Project Page 4

• Furnish and install a new pool liner meeting industry standards and specifications outlined in

Section 3.

• Perform all necessary surface preparation prior to installation.

• Install appropriate edging, fastening systems, and sealing components.

Ensure liner is fitted, tensioned, and secured per manufacturer recommendations.

2.3 Testing and Commissioning

• Conduct leak testing and quality assurance inspections.

• Complete adjustments as needed to ensure full compliance.

2.4 Cleanup and Closeout

• Remove all debris, tools, and equipment.

• Provide the City with manufacturer warranties, maintenance manuals, and care

recommendations.

3. Technical Specifications

All work shall comply with Appendix B – PVC Membrane Specification, which establishes the minimum

material standards, installation methods, manufacturer qualifications, warranty requirements, and product

performance criteria for the reinforced PVC pool lining system. No substitutions without written approval.

Contractors must review the full specification and ensure that all proposed materials and methods meet

or exceed those requirements.

Key requirements include, but are not limited to:

• 60-mil, 3-ply reinforced PVC membrane with non-wicking scrim and UV/chlorine-resistant

additives.

• Hot-air welded seams only (no solvent welding permitted).

• Fully adhered felt underlayment (where required).

• PVC-coated stainless steel or aluminum components for terminations and penetrations.

• Mandatory 10-year material warranty and 10-year weld warranty.

• Manufacturer and installer qualification requirements.

•

Refer to Appendix A for full technical details.

4. Proposal Requirements

The response to this RFP shall be in letter form. The information requested below should be organized in

the manner specified in order to achieve a uniform review process and obtain the maximum degree of

comparability for the Proposal Review Team.

Submittal of the Request for Proposals should include the following criteria and be structured accordingly:

4.1 Cover Letter summarizing the firm’s interest and ability.

4.2 A description of your firm's experience in completing work of this type including three (3) specific

examples and project references (including reference name, phone number, and email).

4.3 Provide an overview and description of the firm's total qualifications including any special or unique

services it may provide.

City of Lewiston

RFP-26-007, Bert Lipps Pool Liner Project Page 5

Commodity Codes

• NAICS 238990All Other Specialty Trade Contractors

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