Project Information

Bid Title

Paddock Videoboard Procurement and Installation (Public Works)

Issuing Agency

Delmar Fair Grounds

Location

California

Published Date

May 26, 2026

Closing Date

Jun 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-038

Original Source

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Bid Documents

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Project Description

Project ID: RFP 26-038

Title: Paddock Videoboard Procurement and Installation (Public Works)

Addenda: 0

Release Date: 5/26/2026

Due Date: 6/19/2026

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Paddock Videoboard Procurement and Installation (Public Works)

Request For Proposal

Contracts & Purchasing

334310

Project ID: RFP 26-038

Release Date: Tuesday, May 26, 2026

· Due Date: Friday, June 19, 2026 5:00pm

Posted Tuesday, May 26, 2026 10:33am

All dates & times in Pacific Time

Draft Response Events RSVP No Bid23 days, 22 hours, 20 minutes

Post Information

Posted At:Tue, May 26, 2026 10:33 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The District is releasing this RFP with the intent to award a single contract for Paddock videoboard procurement and public works installation services. The District is seeking a qualified contractor with experience in commercial videoboard systems, public works construction, structural and electrical integration, and turnkey installation services.

Services include, but are not limited to, procurement and delivery of the videoboard system and related components, structural mounting and support installation, electrical and data integration, testing and commissioning, software and control system setup, staff training, warranty support, and all labor, materials, equipment, permits, and supervision necessary to provide a complete and operational videoboard system.

The District’s required material delivery shall be no later than October 15, 2026, with final project completion required no later than October 20, 2026, as specified in the Scope of Work. Earlier delivery and completion are encouraged.

The District board and staff have been actively engaged in a strategic planning process that has elaborated on its purpose, mission, vision, and organizational values in pursuit of ensuring a quality experience to guests and patrons of the District properties including the Del Mar Fairgrounds, Surf &Turf Recreation Center, and Del Mar Horsepark. Proposer is encouraged to elaborate on its alignment with the District’s strategic direction.

Background

BACKGROUND

The 22 ^nd District Agricultural Association (District) is an institution of the State of California that owns and operates the Del Mar Fairgrounds and produces the San Diego County Fair, the largest annual event in the region. A nine-member Board of Directors, appointed by the Governor of California, oversees the District and conducts public meetings in accordance with the Bagley-Keene Open Meeting Act. District is not a taxpayer-funded organization; operations are primarily funded by revenues generated through activities and events hosted across three distinct properties: the 212-acre main campus known publicly as the Del Mar Fairgrounds, the 48-acre Surf & Turf Recreational Facilities, and the 64-acre equestrian center known as Del Mar Horsepark.

NOTICE: The California Coastal Commission (CCC) has jurisdiction over all developments and improvements to District property. In addition, the San Diego Regional Water Quality Control Board (Regional Board) is the State agency responsible for ensuring compliance with the Clean Water Act and the District is required to comply with the California Environmental Quality Act (CEQA).

PURPOSE, MISSION, VISION & VALUES

District board and staff have been actively engaged in a strategic planning process to shape the future of the Del Mar Fairgrounds. Part of this process included the adoption of official statements that defined and elaborated on the purpose, mission, vision, and values of the organization in pursuit of ensuring a quality experience for guests and patrons of the Del Mar Fairgrounds.

PURPOSE

We are a timeless community treasure where all can flourish, connect, and interact through year-round exceptional experiences.

MISSION

We connect our community through shared interests, diverse experiences, and service to one another in an inclusive, accessible, and safe place with an emphasis on entertainment, recreation, agriculture, and education.

VISION

We will be the community’s iconic place for social interaction and cultural expression, honoring traditions, embracing innovation, celebrating excellence, and having fun.

VALUES – We believe in...

Fun! … celebrating the ordinary and the extraordinary in unique ways.

A+ Quality … creating exceptional and memorable experiences.

Integrity … being responsible to our community, the environment and to one another.

Respect … providing an inclusive and interactive place where all people can connect.

Service … purposeful and inspiring engagement.

ABOUT THE DEL MAR FAIRGROUNDS

The Del Mar Fairgrounds was founded in 1936 — more than two decades prior to the incorporation of the City of Del Mar — to host the annual San Diego County Fair. Today, the facilities include 200,000 square feet of trade show and meeting space, a 15,000-seat grandstand, a 3,500-9,000 seat multi-use outdoor arena, a one-mile dirt surface horse racing track, and a 23,000 square foot entertainment center known as The Sound at Surfside.

Events hosted at the Fairgrounds fall into two categories:

• Events and activities produced and managed by District, including the San Diego County Fair and Surf and Turf RV Park.

• Events and activities produced by third-party promoters and operators through rentals of the facilities. Past and ongoing events and activities include concerts, festivals, trade shows, consumer expos, immersive experiences, equestrian competitions, animal shows, sporting events, fundraisers, and personal celebrations.

Several renters operate year-round on District properties, including at the Del Mar Horsepark and at the 48-acre Surf & Turf Recreation Facilities, which features tennis, swimming, volleyball, a driving range, two miniature golf courses, and a golf pro shop. The Del Mar Thoroughbred Club is the largest renter of District facilities, with an on-site Operating Agreement for office space and producing two seasons — during the summer and fall — of live thoroughbred horse racing. Legends also has a dedicated staff on site that exclusively manages event catering, restaurant, bar food, and beverage services at the Fairgrounds, including at The Sound, which is operated by Belly Up Entertainment.

ABOUT THE SAN DIEGO COUNTY FAIR

With roots dating back to 1880, the annual San Diego County Fair is a community celebration of agriculture, education, entertainment, and arts and also features rides, games, food, and shopping. The Fair marks the unofficial start of summer in San Diego County and has become a treasured tradition for generations of San Diegans. Each year, the Fair has a new theme. Usually, the San Diego County Fair opens in early-to-mid June and ends with a rousing finale on or after Independence Day weekend. Over a four-week run, the Fair draws about 1 million attendees, making it the largest annual celebration in San Diego County.

Timeline

Release Project Date:

May 26, 2026

Pre-Proposal Site Tour (Non-Mandatory):

June 4, 2026, 10:30am

Del Mar Fairgrounds
2260 Jimmy Durante Boulevard
Del Mar, CA 92014

Question Submission Deadline:

June 11, 2026, 1:00pm

Proposal Submission Deadline:

June 19, 2026, 5:00pm

Presentations anticipated to be held the week of:

June 29, 2026

Only proposers deemed responsive and eligible to proceed to the next phase of the evaluation process will be provided with an MS Teams link and meeting details for the presentation.

Public Bid Opening (Non-Mandatory):

July 2, 2026, 3:00pm

Online via Microsoft Teams. Proposers must RSVP through OpenGov at least three (3) business days prior to the bid opening to receive the Teams link.

Anticipated Notice of Intent to Award:

July 3, 2026

Anticipated Submittal to 22nd DAA Board of Directors for Approval:

July 10, 2026

Anticipated Contract Start Date:

July 13, 2026

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 541611Administrative Management and General Management Consulting Services

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