Project Information

Bid Title

Facilities Surface Maintenance, Repairs, and Snow Removal ITB

Issuing Agency

Kodiak Island Borough

Location

Alaska

Published Date

May 7, 2026

Closing Date

Jun 16, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Facilities Surface Maintenance, Repairs, and Snow Removal ITB
Category:	Road Maintenance
Status:	Open

Description: INVITATION TO BID The Kodiak Island Borough will receive sealed bids until 2:00pm (local time), June 16, 2026, for Facilities Surface Maintenance, Repairs, and Snow Removal Services Contract. All work to be done under one Contractor as described in the Scope of Work: Provide all labor, materials, tools, equipment, transportation, supervision, and facilities necessary to conduct road and parking lot repairs or maintenance, ice control and snow removal for the Borough-owned Facilities. There will be a mandatory pre-bid conference on May 28, 2026, at 10:00am (local time) at Borough Conference Room 121, 710 Mill Bay Road, Kodiak, AK, 99615. All interested bidders are encouraged to submit a registration form prior to pre-bid conference to ensure receipt of notifications. Important Dates: Mandatory Pre-Bid Conference: May 28, 2026, at 10:00am Questions Due: June 1, 2026, at 1:00pm Bids Due: June 16, 2026, at 2:00pm Publication Date/Time: 5/6/2026 4:00 PM Closing Date/Time: 6/16/2026 2:00 PM Contact Person: Projects Office 907-486-9341 EFprojects@kodiakak.us Related Documents: ITB Facilities Surface Maint. Repair and Snow Services Contract

Attachment Preview

KODIAK ISLAND BOROUGH

INVITATION TO BID

Borough Facilities Surface Maintenance, Repairs,

And Snow Removal Services

Contract FY2026-65

May 6, 2026

Kodiak Island Borough

710 Mill Bay Road

Kodiak, AK 99615

(907) 486-9341

Kodiak Island Borough

Contract Documents

Project: Facilities Surface Maintenance, Repairs & Snow Removal Services

Contract Number: FY2026-65

Table of Contents

Invitation to Bid ............................................................................................................................................ 3

Instructions to Bidders .................................................................................................................................. 4

Bidder Registration Form ........................................................................................................................... 10

Addendum Acknowledgement.................................................................................................................... 11

Non-Collusion Affidavit ............................................................................................................................. 12

Bid Schedule ............................................................................................................................................... 13

Bid Modification Form ............................................................................................................................... 19

Agreement................................................................................................................................................... 20

Corporate Acknowledgement ..................................................................................................................... 22

Bid Bond ..................................................................................................................................................... 23

Performance Bond ...................................................................................................................................... 24

Contractor Certificate of Substantial Completion....................................................................................... 25

Contract Release ......................................................................................................................................... 26

Special Conditions ...................................................................................................................................... 28

SC 01 General Statement ................................................................................................................. 29

SC 02 Scope of Work....................................................................................................................... 29

SC 03 Time of Completion .............................................................................................................. 30

SC 03.1 Contract Extension ................................................................................................................. 30

SC 03.2 Work Response Time ............................................................................................................. 30

SC 04 Termination ........................................................................................................................... 31

SC 05 Disputes................................................................................................................................. 31

SC 06 Continuing Obligation of Contractor .................................................................................... 31

SC 07 Documentation ...................................................................................................................... 31

SC 08 Suitable Materials.................................................................................................................. 32

SC 09 Special Equipment Requirements ......................................................................................... 32

SC 10 Labor Rates ........................................................................................................................... 32

SC 11 Hazardous Waste Generation ................................................................................................ 33

SC 12 Site Preservation, Restoration, Cleanup and Environmental Reporting................................ 33

SC 13 Permits................................................................................................................................... 33

SC 14 Order of Award of Alternative Bids...................................................................................... 33

SC 15 Payment................................................................................................................................. 33

SC 16 References to Kodiak Island Borough General Conditions .................................................. 33

SC 17 Road Service Area Specifications ......................................................................................... 34

Minimum Prevailing Wage Rates ............................................................................................................... 35

Exhibit A – KIB Owned Facilites List & Maps .......................................................................................... 36

Facilities Surface Repairs, Maintenance and Snow Removal Contract

Invitation to Bid

Page 2 of 38

Date: May 6, 2026

Kodiak Island Borough

Invitation to Bid

Project: Facilities Surface Maintenance, Repairs & Snow Removal Services

Contract Number: FY2026-65

This project includes, but is not necessarily limited to:

Provide all labor, materials, tools, equipment, transportation, supervision, and facilities necessary to

conduct road and parking lot repairs or maintenance, ice control, and snow removal for the Borough-

owned Facilities. See Borough Facilities Service Area Maps (See Exhibit A)

All work completed must follow the Road Service Area Specifications, which can be found in SC 17

Road Service Area Specifications.

Sealed, physical copy, bid packages will be accepted until 2:00pm local time on June 16, 2026, at the

Office of Finance, 710 Mill Bay Road, Kodiak, Alaska, 99615. The bids will be publicly opened and read

at that time. Electronic submissions of the bid package will not be accepted.

A mandatory pre-bid conference will be held at 10:00am local time on May 28, 2026, the Kodiak Island

Borough Conference Room 121, 710 Mill Bay Road, Kodiak, AK, 99615 or via Microsoft Teams. All

interested bidders are encouraged to submit a registration form prior to pre-bid conference to ensure receipt

of notifications. Only registered bidders will receive a link to the Teams meeting a day prior to the pre-bid

conference.

Complete bidding documents for this project are available in electronic form on the Kodiak Island Borough

website, www.kodiakak.us. They may be viewed online and downloaded without charge and without

deposit.

Deadline for questions is 1:00pm local time on June 1, 2026. Questions, clarifications, or interpretations

of the Bidding Documents shall be made through a written request to the Project Manager at

EFprojects@kodiakak.us. Any required clarification or interpretation of the Bidding Documents will be

made by Addendum, which will be posted on the Borough website. Only registered bidders will receive

notification that an addendum is available. For further information refer to the Instructions to Bidders.

All bids shall be accompanied by a bid bond, certified check, cashier check or money order in the amount

of not less than five percent (5%) of the total amount bid. Bid bonds shall be in a form satisfactory to the

Borough.

The Borough reserves the right to reject or accept any or all bids, to cancel the procurement, to waive

irregularities or informalities in the bid or in the bidding, to postpone the bid opening, and to give particular

attention to the qualifications of the Bidder.

The current minimum prevailing wage rates as published by the Alaska Department of Labor must be paid

if required by law. If required, certified payrolls must be submitted to the Alaska Department of Labor. The

requirement of the Alaska Employment Preference Act (AS 36.10) must be met. The Borough encourages

disadvantaged, minority, and women owned firms to respond to this invitation to bid (ITB).

All work shall comply with all applicable federal, state, and local codes, ordinances, and regulations.

Facilities Surface Repairs, Maintenance and Snow Removal Contract

Invitation to Bid

Page 3 of 38

Kodiak Island Borough

Instructions to Bidders

Project: Facilities Surface Maintenance, Repairs & Snow Removal Services

Contract Number: FY2026-65

CAUTION:

Your bid may be rejected if it is not properly executed. Check that the following items have been

accomplished to help assure a responsive bid. Please read Sections 6 and 7 carefully.

1. Bidder Registration Form submitted.

2. Bid Form/Schedule

A. The Bid Form/Schedule has been executed and signed.

B. Addendum Acknowledgement Form has been executed and signed.

3. Bid Bond and Performance Bond

A. An executed Bid Security (Bid Bond) in the amount indicated on the ITB.

B. Verify that the Certificate showing the Corporate Principal on the form is executed if

applicable.

C. An executed Performance Bond will be required from the successful bidder after award.

4. Alaska Business License, a of copy your current license must be included.

5. Alaska Contactor Certificate of Registration

A. A copy of your current Alaska Contractor License of Registration in the bidder’s name must

be included with the bid.

B. The Contractor is required to verify that the appropriate license(s) is in place prior to

submitting their bid for the project’s scope of work.

6. A bid may be rejected if it contains any alterations or erasures that are not initialed by the signer

of the bid.

1.0 DEFINED TERMS. Terms used in these Instructions to Bidders and the Notice Inviting Bids,

which are defined in the General Conditions, have the meanings assigned to them in the General Conditions.

The term "Bidder" means one who submits a Bid directly to the Borough, as distinct from a sub-bidder,

who submits a Bid to a Bidder. The term “Borough” means the Kodiak Island Borough, who is the entity

who administers the invitation to bid, manages the contract, and/or owns the facility or property. The term

“ITB” means invitation to bid.

2.0 INTERPRETATIONS AND ADDENDA.

a. INTERPRETATIONS. Clarification or interpretation of the Bidding Documents shall be

made through a written request to the Project Manager by the date outlined in the invitation

to bid. Questions received past the questions deadline may not be answered. Only questions

answered by formal written Addendum will be binding. Oral and other interpretations or

clarifications will be without legal effect.

b. ADDENDA. Interpretations, corrections, and changes of the Bidding Documents will be

made by Addendum. Addenda will be made available through the Borough website.

Registered Bidders will receive notification that an addendum is available. Bidders are

responsible for downloading the addendum from the Borough website.

3.0 FAIR COMPETITION. More than one Bid from an individual, firm, partnership, corporation, or

association under the same or different names will not be considered. If the Borough believes that any

Bidder is interested in more than one Bid for the work contemplated, all Bids in which such Bidder is

interested will be rejected. If the Borough believes that collusion exists among the Bidders, all Bids will be

rejected.

Facilities Surface Repairs, Maintenance and Snow Removal Contract

Invitation to Bid

Page 4 of 38

4.0 RESPONSIBILITY OF BIDDERS. Only responsive Bids from responsible Bidders will be

considered. A Bid submitted by a Bidder determined to be not responsible may be rejected.

Nothing contained in this section deprives the Borough of its discretion in determining the lowest

responsible bidder. Before a Bid is considered for award, a Bidder may be requested to submit information

documenting its ability and competency to perform the work, according to general standards of

responsibility and any special standards which may apply. It is Bidder’s responsibility to submit sufficient,

relevant, and adequate information. Borough will make its determination of responsibility and has no

obligation to request clarification or supplementary information.

5.0 NON-RESPONSIVE BIDS. Only responsive Bids will be considered. Bids may be considered

non-responsive and may be rejected. Some of the reasons a Bid may be rejected for being non- responsive

are:

a. If a Bid is received by the Borough after the Deadline for Bids.

b. If the Bid is on a form other than that furnished by the Borough, or legible copies thereof;

or if the form is altered or any part thereof is detached; or if the Bid is improperly signed.

c. If there are unauthorized additions, conditional or alternate Bids, or irregularities of any

kind which may tend to make the bid incomplete, indefinite, ambiguous as to its meaning,

or in conflict with the Borough’s Bid document.

d. If the Bidder adds any unauthorized conditions, limitations, or provisions reserving the

right to accept or reject any award, or to enter into a contract pursuant to an award. This

does not exclude a Bid limiting the maximum gross amount of awards acceptable to any

one Bidder at any one Bid opening, provided that any selection of awards will be made by

the Borough.

e. If the Bid does not contain a Unit Price for each pay item listed, except in the case of

authorized alternate pay items.

f. If the Bidder has not acknowledged receipt of each Addendum.

g. (If required) If the Bidder fails to furnish an acceptable Bid guaranty with the Bid.

h. If any of the Unit Prices Bid are excessively unbalanced (either above or below the amount

of a reasonable Bid) to the potential detriment of the Borough.

i. If a Bid modification does not conform to Article 10.0 of this Section.

6.0 BIDDER'S EXAMINATION OF CONTRACT DOCUMENTS.

It is the responsibility of each Bidder before submitting a Bid:

a. To examine thoroughly the Contract Documents, and other related data identified in the

Bidding documents (including "technical data" referred to below):

1. To consider federal, state, and local laws and regulations that may affect cost,

progress, or performance of the work,

2. To study and carefully correlate the Bidder's observations with the Contract

Documents, and other related data; and

b. To notify the Borough of all conflicts, errors, or discrepancies in or between the Contract

Documents and such other related data.

c. The submission of a Bid will constitute an incontrovertible representation by the Bidder

that the Bidder has complied with every requirement of Article 6.0, "Bidder's Examination

of Contract Documents " herein, that without exception the Bid is premised upon

performing the work required by the Contract Documents and such means, methods,

techniques, sequences, or procedures of construction as may be indicated in or required by

the Contract Documents, and that the Contract Documents are sufficient in scope and detail

to indicate and convey understanding of all terms and conditions for performance of the

work.

Facilities Surface Repairs, Maintenance and Snow Removal Contract

Invitation to Bid

Page 5 of 38

Commodity Codes

• NAICS 561210Facilities Support Services
• NAICS 561730Landscaping Services
• NAICS 561790Other Services to Buildings and Dwellings

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