Project Information

Bid Title

Town Hall Shell Space Build-Out Design RFQ

Issuing Agency

State Government of North Carolina

Location

North Carolina

Published Date

Jun 9, 2026

Closing Date

Jun 29, 2026

Government Level

State & Local

Status

Closed

Ref. #

677-TM26-09

Original Source

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Project Description

Solicitation Number:	677-TM26-09
Project Title:	Town Hall Shell Space Build-Out Design RFQ
Description:	The Town of Wendell is soliciting statements of qualification from professional design consulting firms to provide architectural and engineering services for the build-out of the shell space on the second floor of Town Hall, located at 409 Landing View Drive, Wendell, NC 27591. The selected firm will be responsible for designing construction drawings, preparing bid documents, and providing construction administration services.
Opening Date:	6/29/2026 3:00 PM
Posted Date:	6/10/2026
Status:	Open
Department:	TOWN OF WENDELL

Solicitation Number * 677-TM26-09	Department TOWN OF WENDELL	Status Reason Open
Opening Date 2026-06-29T15:00:00.0000000	Posted Date * 2026-06-09T17:05:30.0000000Z	Primary Commodity Code Design Services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Audrey Foster
Description The Town of Wendell is soliciting statements of qualification from professional design consulting firms to provide architectural and engineering services for the build-out of the shell space on the second floor of Town Hall, located at 409 Landing View Drive, Wendell, NC 27591. The selected firm will be responsible for designing construction drawings, preparing bid documents, and providing construction administration services.

Attachment Preview

409 Landing View Dr. Wendell, NC 27591

Telephone: (919) 365-4450 www.townofwendellnc.gov

Town of Wendell

Request for Qualifications

Town Hall Shell Space Build-Out Design

RFQ# 677-TM26-09

Information related to this solicitation, including any addenda, will be posted to the North Carolina

electronic Vendor Portal (eVP) at https://evp.nc.gov/solicitations/.

Provided below is a list of the anticipated schedule of events related to this solicitation. The Town

of Wendell reserves the right to modify and/or adjust this schedule to meet the needs of the project.

All times shown are Eastern Time (ET):

RFQ Process Summary

Date and time

RFQ Advertisement Date

Pre-Submittal Conference (if applicable)

6/09/2026

N/A

Deadline for Questions

6/19/2026 by 5:00 PM

Town Response to Questions

(anticipated)

6/23/2026

Submittal Due Date and Time

6/29/2026 by 3:00 PM

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RFQ – #677-TM26-09

Contents

Project Purpose and Background ............................................................................................................ 3

Scope of Work ........................................................................................................................................ 3

General Requirements and Deliverables ................................................................................................. 3

Proposal Submittal Requirements........................................................................................................... 4

Questions .............................................................................................................................................. 4

Proposal Submittal Format and Contents................................................................................................ 4

Proposal Format ................................................................................................................................. 5

Proposal Content................................................................................................................................ 5

Evaluation Method ................................................................................................................................. 6

Evaluation Criteria .............................................................................................................................. 6

Criteria............................................................................................................................................ 7

(a) ................................................................................................................................................... 7

Weight ............................................................................................................................................ 7

(b) ................................................................................................................................................... 7

Score (0-3) ...................................................................................................................................... 7

(a) x (b) ............................................................................................................................................ 7

Weighted Score ............................................................................................................................... 7

Final Score ...................................................................................................................................... 7

Selection Procedures.......................................................................................................................... 7

Minimum Requirements for Contract Execution ...................................................................................... 8

Negotiating with Offerors ........................................................................................................................ 8

Responsibility for Costs .......................................................................................................................... 8

Public Records and Submitted Proposals from the Consultant ................................................................ 8

Minimum Engineering Credentials........................................................................................................... 9

Consultant Qualifications....................................................................................................................... 9

Conflict of Interest Statement ................................................................................................................. 9

Changes in Personnel ........................................................................................................................... 10

Execution of Proposal........................................................................................................................... 11

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RFQ – #677-TM26-09

Project Purpose and Background

The Town of Wendell is soliciting statements of qualification from professional design consulting firms to

provide architectural and engineering services for the build-out of the shell space on the second floor of

Town Hall, located at 409 Landing View Drive, Wendell, NC 27591. The selected firm will be responsible for

designing construction drawings, preparing bid documents, and providing construction administration

services.

The design for the existing Town Hall facility was completed by the architectural firm Gensler in 2021, with

construction completed in 2023. Funds for design are allocated in the FY 2027 budget, and construction is

anticipated in FY 2028. Floor plans for both the first and second floors are included with this RFQ. A

complete set of architectural drawings will be provided for the selected firm.

See the project page at: https://town-wendell-nc-cleardoc.cleargov.com/22062/114640/cip-project-

request

Scope of Work

The goal of this project is to create office space, meeting space, and storage space within the unfinished

shell space of Town Hall while maintaining access to the electrical room and mechanical chase. The

selected firm will meet with Town staff to get an understanding of the space needs and then utilize this

information to provide options for maximizing the shell space to the Town for consideration and approval.

The firm will then take the approved conceptual design to complete bid-ready construction drawings for

permitting and construction.

The project will include, but will not be limited to, the following:

• Produce conceptual layout(s) for review and approval by Town staff

• Produce final construction drawings and specifications

• Provide preliminary construction cost estimates

• Bidding

• Construction administration

General Requirements and Deliverables

• All technical memoranda, reports, and certifications shall be submitted in electronic form to

Wendell in Windows-compatible format (including both .pdf and Microsoft Office Word formats).

All plans shall be delivered to the Town in CAD-generated drawings and shall be provided on

electronic media downloadable onto AutoCAD-based systems compatible with the Town’s current

AutoCAD version.

• Wendell seeks to design projects that are cost-effective and functional, high performing in energy

and water use, examining options for increasing efficiency during the design phase, using lifecycle

cost analysis. The outcome should be a building and/or areas and projects that are functional for

their intended use, are durable, add value for occupants and citizens, and utilize cost-effective

techniques and equipment. The selected Consultant should be prepared to assist the Town in

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RFQ – #677-TM26-09

making decisions that deliver the best results for the life of the building/infrastructure/equipment

and their related systems.

• The selected Consultants shall be experienced with current State and Federal accessibility code

requirements and have the ability to implement design solutions to resolve the various types of

barriers in these facilities.

• The Town invites and encourages participation in this procurement process by minority or women-

owned business enterprises (MWBE) in accordance with North Carolina General Statute §143-48.

Proposal Submittal Requirements

Electronic responses ONLY will be accepted through the NC eVP website. Interested parties must be logged

in to submit proposals electronically. Registration information is available at NC Electronic Vendor Portal

(eVP). Proposals must be clearly marked with the name of the submitting company, the RFQ number and

RFQ title (Your Company Name 677-TM26-09 RFQ Name). Proposers must submit one (1) electronic

version, submitted as a viewable and printable Adobe Portable Document File (PDF).

RFQ Responses must be received no later than 3:00 P.M., Eastern Standard Time (EST) on June 29,

2026.

Any submittals received after the deadline by any delivery method will not be considered or evaluated.

Questions

Questions regarding the RFQ shall be submitted in writing to Jeffery Brown via email to:

jbrown@townofwendellnc.gov no later than 5:00 P.M. Eastern Standard Time (EST), on June 19, 2026.

Indicate the RFQ name in the subject heading of the email.

Only emailed questions will be addressed and answered. The issuance of such written responses is the

only official method by which interpretation, clarification, or additional information will be given by the

Town. Only requests answered by formal written responses will be binding. Oral and other interpretations

or clarifications will be without legal effect. No information, instruction or advice provided orally or

informally by any Town personnel, whether made in response to a question or otherwise in connection

with this RFQ, shall be considered authoritative or binding. No personal inquiry or marketing meetings will

be conducted or allowed. Respondents shall be entitled to rely only on written material contained in an

Addendum to this RFQ.

An addendum will be released with answers to any submitted questions and will be posted to the NC eVP

website.

Proposal Submittal Format and Contents

The instructions below provide guidance and information for respondents to prepare and submit concise

responses to this RFQ. The purpose is to establish the format and contents of the proposal so that

responses are complete, contain all essential information, and can be easily evaluated.

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RFQ – #677-TM26-09

Proposal Format

Proposals should be presented in a well-organized and concise manner. The qualifications proposal

should be no longer than 30 pages in length. Covers, resumes, Certificates of Insurance, and tabs will not

be counted towards the page limit. The Town may reject as non-responsive at its sole discretion any

submittal that does not provide complete and/or adequate responses or departs in any substantial way

from the required format.

Proposal Content

The following items must be addressed in the submission:

1. Introductory Letter: Respondents shall submit a clear and concise response identifying the

following information:

a. Name of the Firm

b. Primary contact person working on the Town’s behalf and their contact information

c. The Firm’s contact information

d. Why the Town should select the Firm for this work

e. Acknowledgement of any RFQ Addenda (if applicable)

2. Qualifications and Experience: Respondents shall submit the following information to demonstrate

their experience and qualifications:

a. Provide relevant experience illustrating similar projects or work related to the technical

aspects and/or processes outlined in the above scope of work. Include sub-consultants’ (if

applicable) capabilities as related to the scope of work. Cite specific projects of a similar

nature to the submitting scope and list contact information for each project cited. If

Respondent is teaming with other qualified firms, including sub-consultants, ensure the

cited examples include previous collaborations.

3. Project Approach and Schedule: A detailed description of how the Firm proposes to approach this

project. Include sufficient discussion of proposed methodologies, techniques, and procedures for

each work item and their related timelines. Indicate any new and/or innovative methods that can

be applied to this project that the Firm has applied in prior projects while performing similar work.

Provide a breakdown and description of tasks assigned to each project team member. Describe

the hierarchy of project management. Provide suggestions for any additional services which may

enhance the value and/or affect the overall economy and effectiveness of the project.

4. Project Team(s): Provide an organization chart of the project team specifying the dedicated project

manager, key personnel, and sub-consultants assigned to the team and the availability of backup

personnel that will support this project. Include resumes with a brief summary identifying roles and

responsibilities and general qualifications (i.e., professional registrations, certifications, and/or

licenses) of each team member, including sub-consultants and disciplines appropriate to the

project, as well as education and availability of work, and experience. Please do not list Firm staff

who are not directly working on this project team. If more than one project manager or team is

desired, please include this information and describe why this is necessary and how each team

will interact with the Town.

5. Example Projects with References: Provide a minimum of three (3) references related to similar

publicly funded projects or scopes. Include the name of each project, a brief description, and the

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RFQ – #677-TM26-09

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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