Project Information

Bid Title

RFP 25 8399 DPS Emergency Response Safety and Damage Assessment Support Services

Issuing Agency

Orlando Utilities Commission

Location

Florida

Published Date

Jul 22, 2025

Closing Date

Jul 30, 2025

Government Level

State & Local

Status

Closed

Ref. #

PR8399

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
Orlando Utilities Commission

Status
Active

Fiscal Year
2025

Primary Contact
Dom Sotero

Title
RFP 25 8399 DPS Emergency Response Safety and Damage Assessment Support Services

Secondary Contact

Number
PR8399

Tertiary Contact

Type
Request for Proposal

Department

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
Yes

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
The Orlando Utilities Commission (OUC) seeks proposals from qualified suppliers to provide emergency response safety and damage assessment support services to aid in the rapid and safe restoration of power following hurricanes, tornadoes, or other major natural or man-made disasters. OUC intends to select one or more suppliers with the technical capability to identify infrastructure damage, assess safety concerns, and integrate with OUC’s damage assessment and restoration systems. Suppliers must prioritize safety, maintain accurate documentation, and demonstrate the ability to quickly adopt OUC’s storm reporting protocols. The goal is to establish pre-negotiated contracts with set prices and terms for 2025 and 2026, allowing OUC to issue purchase orders with defined ceiling prices based on the severity of an event. Suppliers must provide complete and accurate responses, including rates and qualifications, to be considered. OUC also intends for the resulting contracts to meet federal procurement standards to support potential FEMA reimbursement eligibility.see attachment.

Dates(All times are listed as EST )

Broadcast Date
6/23/2025 4:00 PM EST

Question End Date
6/30/2025 5:00 PM EST

Due Date
7/30/2025 2:00 PM EST

Bid Opening Date

Pre-Bid Conferences

Total: 0 (All times are listed as EST )

Date

Time

Mandatory

Location

Documents

Total: 14

Type	Name	Description	File Type
Request for Proposal	RFP 25 8399 DPS Emergency Response Safety and Damage Assessment Support Services Final.pdf	RFP 25 8399 DPS Emergency Response Safety and Damage Assessment Support Services (Final)	PDF
Request for Proposal	RFP 25 8399 DPS Attachment B Price Schedule Final.xlsx	RFP 25 8399 DPS Attachment B, Price Schedule	Excel
Request for Proposal	RFP 25 8399 DPS Attachment C Bidder Information and Qualification Form Final.xlsx	RFP 25 8399 DPS Attachment C, Bidder Information and Qualification Form	Excel
Addendum	RFP 25 8399 DPS Emergency Response Safety and Damage Assessment Support Services Rev. 1.pdf	Revised RFP (Rev. 1)	PDF
Addendum	RFP 25 8399 DPS Attachment B Price Schedule Rev. 1.xlsx	Revised Attachment B Price Schedule (Rev. 1)	Excel
Addendum	RFP 25 8399 DPS Attachment C Bidder Information and Qualification Form Rev 1.xlsx	Revised Attachment C, Bidder Information and Qualification Form (Rev 1)	Excel
Addendum	Addendum No. 01 to RFP 25 8399 DPS Emergency Response Safety and Damage Assessment Support Services.pdf	Addendum No. 01	PDF
Addendum	Addendum No. 02 to RFP 25 8399 DPS Emergency Response Safety and Damage Assessment Support Services.pdf	Addendum No. 02	PDF
Addendum	Addendum no. 03 to RFP 25 8399 DPS Emergency Response Safety Assessment Support Services 7-17-25.pdf	Addendum No. 03	PDF
Addendum	RFP 25 8399 DPS Emergency Response Safety Assessment Support Services Rev. 2.pdf	RFP (Rev. 2)	PDF
Addendum	RFP 25 8399 DPS Attachment B Price Schedule Rev. 2.xlsx	Attachment B: Price Schedule (Rev. 2)	Excel
Addendum	RFP 25 8399 DPS Attachment C Bidder Information and Qualification Form Rev. 2.xlsx	Attachment C: RFP 25 8399 DPS Attachment C, Bidder Information and Qualification Form (Rev. 2)	Excel
Addendum	RFP 25 8399 DPS Forms.pdf	Forms	PDF
Addendum	Addendum no. 04 to RFP 8399 DPS.pdf	Addendum No. 4 - Due date extension	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
Qualifications
Proposal
Bid

Shipping
None

Terms and Conditions
None

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 16

Question	Date Asked	Answer	Date Answered
The Attachment B Price Schedule list for the Safety and the Damage Assessor team Electrical Engineer, Electrical Technician, and Driver. Are those positions required? We don`t typically limit those functions to Electrical Engineers or Technicians; may we modify the positions to those that we would propose to use (Damage Assessors)?	6/29/2025 10:47:02 PM
In Attachment B Price Schedule you have loaded the cell formula for Overtime with a 1.5 multiplier of Straight, and Double Time with a multiplier of 2.0. That is not our typical multiplier for invoicing; can we modify those?	6/29/2025 10:50:47 PM
Is it possible that the same team may be assigned Safety Inspections and Damage Inspections? Would you please expand on the differences in assignments?	6/29/2025 10:57:28 PM
The Contractor Security Policy, Bid Protest Guidance, Contractor Orientation, Drug and Alcohol-Free Workplace and Testing Policy, All policies - OUC Procurement Services Department website, Exceptions, Addenda, W-9 Form, and Payment & Performance Bond links in the RFP document are not working.	6/29/2025 11:10:23 PM
Attachment C - 28 ask Demonstrate a minimum of two (2) years` experience in one (1) or more of the following roles; a. Electric utility design engineers b. Electric utility staking engineers c. Electric line technicians d. Technicians with specialized electric distribution storm restoration training Are design, staking and technician services expected in performance of this RFP?	6/29/2025 11:18:14 PM
Can we assume in Attachment C that Safety Assessments and Damage Assessments are interchangeable?	6/29/2025 11:21:08 PM
In Attachment C, under Minimum Bidder Qualifications, question 2, we are asked to “ensure that relevant personnel possess current OSHA and DOT training or certifications applicable to post-disaster safety and damage assessments?” Can you please clarify what specific OSHA certifications or training you require? Does OUC have any specific in-house training or certifications we would need to acquire for this contract?	6/30/2025 2:40:13 PM
In Attachment B, there is a rate sheet for a Safety Assessor Team role and a rate sheet for Damage Assessor Team role. Please clarify the difference between the Safety Assessor role and the Damage Assessor role.	6/30/2025 2:40:26 PM
Can suppliers bid only on the Damage Assessor role if they lack the required OSHA certifications for the Safety Assessor role?	6/30/2025 2:40:39 PM
Is it expected that teams of Assessors will be inspecting items other than electrical distribution infrastructure?	6/30/2025 2:41:03 PM
What is the expected billable mobilization time for local teams to report to OUC for storm duty? Is it acceptable to begin tracking time once a supplier is given notice to proceed?	6/30/2025 2:41:15 PM
What is the expected billable mobilization time for out-of-state teams to report to OUC for storm duty? Is it acceptable to begin tracking time once a supplier is given a notice to proceed?	6/30/2025 2:41:24 PM
Our staff undergo various trainings related to OSHA, DOT, and FEMA related to post-disaster safety and damage assessments. Can you please expand in more detail on which you are looking for specifically and what level of documentation you would like vendors to submit?	6/30/2025 4:07:21 PM
Our staff undergo various trainings related to OSHA, DOT, and FEMA related to post-disaster safety and damage assessments. Can you please expand in more detail on which you are looking for specifically and what level of documentation you would like vendors to submit?	6/30/2025 4:23:07 PM
Our staff undergo various trainings related to OSHA, DOT, and FEMA related to post-disaster safety and damage assessments. Can you please expand in more detail on which you are looking for specifically and what level of documentation you would like vendors to submit?	6/30/2025 4:39:07 PM
Our staff undergo various trainings related to OSHA, DOT, and FEMA related to post-disaster safety and damage assessments. Can you please expand in more detail on which you are looking for specifically and what level of documentation you would like vendors to submit?	6/30/2025 4:55:07 PM

Commodity Codes

Total: 5

Code	Description
[925-17]	Civil Engineering
[925-33]	Engineer Services, Professional
[925-36]	Engineering Services (Not Otherwise Classified)
[925-55]	Inspecting, General/Engineering
[925-56]	Inspecting, Structural/Engineering

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541620Environmental Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services
• NAICS 562910Remediation Services

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