Project Information

Bid Title

Freight Depot: Request for Proposal

Issuing Agency

Southern Pines town

Location

North Carolina

Published Date

Sep 15, 2025

Closing Date

Dec 31, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Freight Depot: Request for Proposal
Category:	Administration
Status:	Open

Description: The Town of Southern Pines seeks proposals for the lease and use of the historic Railroad Warehouse & Freight Depot structure located at 305 NW Broad Street in downtown Southern Pines. Specifically, the Town will entertain offers to lease 2,000 +/- square feet (SF) of covered warehousing space, along with 1,992 SF of covered loading dock and a 553 SF ramp. The southern end of the facility is leased by CSX as an office and is not part of this lease. Proposal Requirements: By 2:00 pm on Thursday, October 16, 2025, interested parties must submit a proposal which addresses: 1. Name & address of the proposed leasing entity (include names of all partners, board members, or specific individuals who comprise said entity and hold decision making, financial authority, and responsibility.) 2.Intended Use(s) of the space and proposed days and hours of operation. 3.Proposed approach to operational logistics, such as parking, deliveries, solid waste, and similar. Include letters of agreement from property owners offering shared parking arrangements, if any. 4.Description of proposed up-fits to the exterior or interior, as well as signage.* The Town may require the development of conceptual renderings before the lease is approved. 5.Requested Financial Terms, including monthly rate, specific terms, length of lease, and any renewals. No combination of terms/renewals may exceed 10 years. The value of any permanent improvements may be considered in the proposed leasing rates. The expenses for all utilities, maintenance, and insurance will be the responsibility of lessee. 6.Requested beginning date of the lease (no earlier than December 1, 2025). Publication Date/Time: 9/11/2025 12:00 AM Closing Date/Time: 12/31/2025 11:59 PM Related Documents: Freigh Depot RFP Final

Attachment Preview

FREIGHT DEPOT: REQUEST FOR PROPOSALS

The Town of Southern Pines seeks proposals for the lease and use of the historic Railroad Warehouse & Freight

Depot structure located at 305 NW Broad Street in downtown Southern Pines. Specifically, the Town will

entertain offers to lease 2,000 +/- square feet (SF) of covered warehousing space, along with 1,992 SF of

covered loading dock and a 553 SF ramp. The southern end of the facility is leased by CSX as an office and is

not part of this lease.

The Town is open to leasing the Depot for a variety of uses; the events venue shown in the photos is simply the

most recent example from the prior tenant. Any future use must complement the character of our historic

downtown—home to residents, businesses, and civic spaces—and operate in a way that does not detract from

it. Proposals should explain how the use will respect the site’s historic character and address practical

operations such as hours, noise, parking, solid waste, and deliveries.

Courtesy of Mollie Tobias Photography

Courtesy of Southern Pines Welcome Center

Proposal Requirements

By 2:00 pm on Thursday, October 16, 2025, interested parties must submit a proposal which addresses:

1.Name & address of the proposed leasing entity (include names of all partners, board members, or specific

individuals who comprise said entity and hold decision making, financial authority, and responsibility.)

2.Intended Use(s) of the space and proposed days and hours of operation.

3.Proposed approach to operational logistics, such as parking, deliveries, solid waste, and similar. Include

letters of agreement from property owners offering shared parking arrangements, if any.

4.Description of proposed up-fits to the exterior or interior, as well as signage.* The Town may require the

development of conceptual renderings before the lease is approved.

5.Requested Financial Terms, including monthly rate, specific terms, length of lease, and any renewals. No

combination of terms/renewals may exceed 10 years. The value of any permanent improvements may be

considered in the proposed leasing rates. The expenses for all utilities, maintenance, and insurance will be the

responsibility of lessee. Proposals should be a minimum of the downtown market rate +/- $3,000.

6.Requested beginning date of the lease (no earlier than December 1, 2025).

*All signage and construction will be subject to normal and customary permitting and approvals

prior to commencement of any work. This facility is part of the Downtown Historic District. All

exterior modifications must comply with the Historic District Design Guidelines and may require

review & approval of the Town’s Historic District Commission. Design guidelines may be reviewed

at sopinesnc.info/HDC_guide.

The Town Council will review the proposals and select the one which best serves the

Town’s interests. In addition to the items required in the proposal, the Town Council

may consider additional information to include:

Letters of Support from downtown businesses, organizations, or adjacent

neighborhoods.

The manner in which a particular business or use integrates, supports, enhances,

or is otherwise congruent with the existing downtown entities and the character

of downtown Southern Pines.

Reputational or other matters – positive or negative – related to individuals

involved with the proposed leasing entity.

Courtesy of Mollie Tobias Photography

The Town of Southern Pines does not discriminate and further encourages HUB

(historically underutilized businesses) to consider submitting proposals.

Key Dates

Thurs, Oct. 2, 10a-noon: Open House for interested parties to look at the space and

ask questions of Town staff; voluntary, but highly encouraged.

Thurs, Oct. 16, 2p local time: Deadline for submitting proposals. All proposals must

be submitted electronically as a PDF file to Town Clerk Beth Robertson at

brobertson@southernpines.net no later than 2pm local time.

Tues, Oct. 28, 3p: Council reviews proposals during their public work session. The

meeting will be in the Haney Room at the Police station, 450 W. Pennsylvania Ave.

Next dates & steps are at the discretion of the Town Council. The Town reserves the

right to reject any and all proposals, and to negotiate any final terms of a lease

above and beyond those initially submitted through the proposal process.

Courtesy of Mollie Tobias Photography

Courtesy of Mollie Tobias Photography

Commodity Codes

• NAICS 484121General Freight Trucking, Long-Distance, Truckload
• NAICS 488510Freight Transportation Arrangement

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