Project Information

Bid Title

Kia Center Spotlight System

Issuing Agency

City of Orlando

Location

Florida

Published Date

Sep 18, 2025

Closing Date

Nov 20, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Project ID:

Title: Kia Center Spotlight System

Addenda: 0

Release Date: 9/18/2025

Due Date: 11/20/2025

Post Information

Posted At:Thu, Sep 18, 2025 2:44 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The City of Orlando, through its Orlando Venues Division, is seeking bids from qualified and experienced Bidders to furnish and deliver a high-performance spotlight system for the Kia Center. The selected Contractor will be responsible for supplying equipment that meets or exceeds the technical specifications outlined in this IFB, as well as providing long-term support and service capabilities. Work also involves the removal and disposal of existing inoperable spotlight units and the discussion of trade value and resale of the operational units.

This procurement is part of the City’s ongoing investment in maintaining world-class production capabilities at the Kia Center, a premier venue for concerts, sporting events, and nationally televised programming.

Bidders must meet all mandatory minimum qualifications and submit complete, responsive bids in accordance with the instructions provided in this IFB. The City reserves the right to waive minor irregularities and to reject any or all bids if deemed in the best interest of the City.

All questions regarding this solicitation must be directed to the City’s Procurement and Contracts Division in accordance with the communication protocols outlined in the IFB documents.

Timeline

Issue Date:

September 18, 2025

MANDATORY Pre-Bid Conference (1st Opportunity) (Mandatory):

October 2, 2025, 2:00pm

ATTENDANCE IS REQUIRED AT EITHER THE 1ST OR THE 2ND PRE-BID
(NOT NECCESSARY TO ATTEND BOTH)
400 W Church St, Orlando, FL 32801
Side Entrance off of South Hughey Avenue

MANDATORY Pre-Bid Conference (2nd Opportunity) (Mandatory):

October 23, 2025, 10:00am

ATTENDANCE IS REQUIRED AT EITHER THE 1ST OR THE 2ND PRE-BID
(NOT NECCESSARY TO ATTEND BOTH)
400 W Church St, Orlando, FL 32801
Side Entrance off of South Hughey Avenue

Cut-off date for Questions by Bidder:

November 10, 2025, 5:00pm

Bid Due Date and Time:

November 20, 2025, 2:00pm

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