Project Information

Bid Title

A26-0702 OEM SRP & MAS FOR DODGE JEEP TRUCKS & CARS

Issuing Agency

State Government of Louisiana

Location

Louisiana

Published Date

Apr 20, 2026

Closing Date

May 8, 2026

Government Level

State & Local

Status

Closed

Ref. #

20008-A26-0702

Original Source

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Bid Documents

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Project Description

Bid Number	Description	Date Issued	Bid Open Date/Time
20008-A26-0702	A26-0702 OEM SRP & MAS FOR DODGE JEEP TRUCKS & CARS Original: 20008-A26-0702	04/20/2026	05/08/2026 11:00:00 AM CT

Contact Information for Bid # 20008-A26-0702

Department	Non State - East Baton Rouge City Parish Purchasing
Section	Purchasing
Dept Code	20008
Contact	Paul Narcisse
Address	222 St Louis St 8th Floor; Room 826 Baton Rouge, LA 70802
Phone	225-389-3259, Ext. 3265
Fax	225-389-4841
Email	pgore@brla.gov

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INVITATION TO BID – OEM SRP & MAS

SEALED BIDS will be received by the PURCHASING DIVISION of the CITY OF BATON ROUGE, EAST

BATON ROUGE PARISH until 11:00 am CST, May 8, 2026

TITLE:

A26-0702 - Original Equipment

Manufacturer Standard Replacement Parts

& Manufacturer Authorized Service for

Dodge Jeep Trucks & Cars

FILE NO: 26-000702

RETURN BID TO:

PURCHASING DIVISION

Physical Address:

222 St. Louis Street

8th Floor Room 826

Baton Rouge, LA 70802

AD DATES: 04/14/26 & 04/21/26

SHIP TO ADDRESS:

City Parish Garage (Central Garage)

333 Chippewa Street

Baton Rouge, LA 70802

VENDOR NAME

**NOTE: U.S. Postal Regular & Expedited Mail do not deliver

to our physical address; delays may occur due to City

Parish Mailroom processing

Contact Regarding Inquiries:

Purchasing Analyst: L a t i s h a C a n n o n

Telephone Number: 225-389-3259 x 3271

Email:

lcannon@brla.gov

MAILING ADDRESS

REMIT TO ADDRESS

CITY, STATE, ZIP

TELEPHONE NO.

E-MAIL

FEDERAL TAX ID OR SOCIAL SECURITY NUMBER TITLE

AUTHORIZED SIGNATURE (Required)

PRINTED NAME

TO BE COMPLETED BY VENDOR:

CONTRACTORS LICENSE IF APPLICABLE

1. _________STATE DELIVERY DAYS MAXIMUM AFTER RECEIPT OF ORDER.

2. _________% discount for payment made within 30 days. Discount for payment made in less

than 30 days, or less than 1%, or applicable to an indefinite quantity contract will be

accepted but not an award consideration.

Bidders should acknowledge all addenda and the date received.

The Bidder acknowledges receipt of the following issued ADDENDA

No. Date:

No. Date:

No. Date:

No. Date:

No. Date:

No. Date:

No. Date:

No. Date:

F.O.B.: DESTINATION - PAYMENT TERMS: NET 30

ALL BLANKS ON THIS PAGE SHOULD BE COMPLETED TO AVOID REJECTION OF BID

The signature on this document certifies that proposer has carefully examined the instructions to bidders,

terms and specifications applicable to, and made a part of this solicitation. By submission of this document,

proposer further certifies that the prices shown are in full compliance with the conditions, terms and

specifications of this solicitation. Bid must be signed in the designated space above and by person

authorized to sign for bidder.

No alterations, changes or additions are allowed on this solicitation, and no additional information,

clarifications or other documents are to be included unless specifically required by the specification. Any

errors in extensions of prices will be resolved in favor of unit prices submitted.

If services are to be performed in East Baton Rouge City-Parish, evidence of a current occupational license

and/or permit issued by the City-Parish shall be supplied by the successful vendor, if applicable.

Revised 10-02-25

1

INSTRUCTIONS TO BIDDERS/TERMS & CONDITIONS FOR OEM SRP & MAS

Bidders are urged to promptly review the requirements of these specification, terms and

conditions and submit questions for resolution as early as possible during the bid period.

Questions or concerns must be submitted in writing to the purchasing division during the inquiry

period. Otherwise, this will be construed as acceptance by the bidders that the intent of the

specifications, terms and conditions are clear and that competitive bids may be obtained as

specified herein. Protests with regard to the specification, terms and conditions documents will

not be considered after bids are opened.

This proposal is to establish firm prices for materials supplies and services for the contract period to be

determined. Delivery shall be made or services provided as needed throughout the contract period, or

as required by the specification. Quantities, if shown, are estimated only. Smaller or larger quantities

may be purchased based upon the needs of the City-Parish. There is no guaranteed minimum

quantity.

1. Read the entire bid, including all terms and conditions and specifications.

2. Bids are mailed only as a courtesy. The City - Parish does not assume responsibility for failure of bidders to

receive bids. Bidders should rely only on advertisements in the local newspaper, and should personally pick up

bids and specifications. Full information may be obtained, or any questions answered, by contacting the

Purchasing Division, 222 Saint Louis Street, 8th Floor, Room 826, Baton Rouge, LA 70802 or by calling (225)

389-3259. The City will not accept fax proposals or proposals sent via e-mail.

3. The bid number, bidder's name, address and bid opening date should be clearly printed or typed on the outside of

the bid envelope. Only one bid will be accepted from each bidder for the same job. Alternates will not be

accepted unless specifically requested in the proposal. Submission of more than one bid or alternates not

requested may be grounds for rejection of all bids by the bidder.

4. The method of delivery of bids is the responsibility of the bidder. All bids must be received by the Purchasing

Division on or before the specified bid opening date and time. Late bids will not be considered under any

circumstances. NO FAXED OR EMAIL BIDS WILL BE ACCEPTED.

5. Failure to deliver within the time specified in the bid will constitute a default and may cause

cancellation of the contract. Where the city has determined the contractor to be in default, the city

reserves right to purchase any or all products or services covered by the contract on the open market

and to charge the contractor with cost in excess of the contract price. Until such assessed charges

have been paid, no subsequent bid from the defaulting contractor will be considered.

6. The contract shall be firm through a one year period. Upon agreement of both the contractor and the

City - Parish, the contract may be extended a second or a third year or other shortened specified

time periods. Extension of the contract into the second or third time periods shall be made by letter

on or before the expiration of the contract. Extension is only possible if all prices and conditions

remain the same.

7. Proposals are mailed only as a courtesy. The City - Parish does not assume responsibility for failure

of bidders to receive proposals. Bidders should rely only on advertisements in the local newspaper..

Full information may be obtained, or any questions answered, by contacting the Purchasing

Division, 222 Saint Louis Street, 8th Floor, Room 826, Baton Rouge, LA 70802 or by calling (225)

389-3259.

8. Only one bid will be accepted from each bidder for the same job. Alternates will not be accepted

unless specifically requested in the proposal. Submission of more than one bid or alternates not

requested may be grounds for rejection of all bids by the bidder.

Revised 10-02-25

2

9. Except for bids submitted through the www.centralauctionhouse.com on-line bidding site, bids shall be

accepted only on proposal forms furnished by the City of Baton Rouge and Parish of East Baton Rouge

Purchasing Division.

Official Bid Documents are available at Central Bidding

(http://www.centralauctionhouse.com ). Electronic Bids may be submitted at Central Bidding

(www.centralbidding.com). For questions related to the electronic bidding process, please call Central Bidding at

225-810-4814. Bids shall be accepted only on proposal forms furnished by the City of Baton Rouge and Parish of

East Baton Rouge Purchasing Division. The City - Parish will only accept bids from those bidders in whose

names the proposal forms and/or specifications were issued. Altered or incomplete bids, (including non-

acknowledgement of issued addenda or the use of substitute forms or documents, will subject the bid to rejection

on non-responsiveness grounds.

10. All proposals must be typed or written in ink. Any erasures, strikeover and/or changes to prices should

be initialed by the bidder. Failure to initial may be cause for rejection of the bid as non-responsive.

11. All proposals must be manually signed by a properly authorized party. Failure to do so shall cause

the bid to be rejected as non-responsive.

12. Where one or more vendor's exact products or typical workmanship is designated as the level of

quality desired or equivalent, the Purchasing Division reserves the right to determine the

acceptability of any equivalent offered.

11. If bidding other than specified, sufficient information should be enclosed with the bid in order to

determine quality, suitability, and compliance with the specifications. Failure to comply with this

request may eliminate your bid from consideration. If requested, literature and/or specifications must

be submitted within five (5) days.

12. Detailed factory specifications, illustrative literature and any deviations should be submitted with bid as required

by the specifications or on the bid form. Representative samples shall be submitted upon request, if appropriate.

Bidders proposing an equivalent brand or model should submit with the bid information (such as illustrations,

descriptive literature, and technical data) sufficient for the City to evaluate quality, suitability, and compliance with

the specifications in the solicitation.

13. Written addenda issued prior to bid opening which modifies the proposal shall become a part of the

proposal for bid, and shall be incorporated within the purchase order and/or contract. Only a written

interpretation or correction by Addendum shall be binding. Bidders shall not rely upon any

interpretation or correction given by any other method.

14. For printing solicitations, artwork, dies and/or molds shall become the property of the City - Parish

Government and must be returned to the Purchasing Division, 222 Saint Louis Street, 8th Floor,

Room 826, Baton Rouge, LA 70802, upon completion of the order.

15. All applicable chemicals, herbicides, pesticides and hazardous materials must be registered for sale in

Louisiana by the Department of Agriculture, State of Louisiana, registered with the EPA and must

meet all requirements of Louisiana State Laws. Bidders should submit product label, material safety

data sheet and EPA registry number with bid or within five (5) days of request from purchasing office.

This information will be required on any subsequent deliveries if there is a change in chemical

content or a different product is being supplied. Failure to submit this data may be cause for the bid to

be rejected or the contract canceled.

16. Delivery of items must be made on time to City - Parish final destinations within East Baton Rouge

Parish. All freight charges shall be prepaid by vendor. EAST BATON ROUGE PARISH requires all

products to be new (current) and all work must be performed according to standard practices for the

project. Unless otherwise specified, no aftermarket parts will be accepted. Unless otherwise specified,

all workmanship and materials must have at least one (1) year guaranty, in writing, from the date of

delivery and/or acceptance of the project. Any deviations or alterations from the specifications must be

indicated and/or supporting documentation supplied with bid submission. .. Late deliveries or

unsatisfactory performance may be cause to cancel the Purchase Order or contract.

17. The City - Parish reserves the right to award items separately, grouped or on an all-or-none basis and to

reject any or all bids and waive any informalities.

Revised 10-02-25

3

18. Quantities, if shown, are estimated only. Smaller or larger quantities may be purchased based upon the needs of

the City-Parish. There is no guaranteed minimum quantity.

19. All Prices bid shall remain in effect for a period of at least sixty (60) days. City - Parish purchases

are exempt from state and local taxes.

20. The State of Louisiana Code of Governmental Ethics places restrictions on awarding contracts or

purchase orders to persons who are employed by any agency of the City - Parish Government, or

any business of which he or his spouse has more than a twenty-five percent (25%) interest. The

Code also prescribes other restrictions against conflict of interest and establishes guidelines to

assure that appropriate ethical standards are followed. If any question exists regarding potential

violation of the Code of Ethics, bidders should contact the Purchasing Division prior to submission

of the bid. Any violation of the Code of Ethics shall be grounds for disqualification of bid or

cancellation of contract.

21. EAST BATON ROUGE PARISH requires all products to be new (current) and all work must be

performed according to standard practices for the project. Unless otherwise specified, no aftermarket

parts will be accepted. Unless otherwise specified, all workmanship and materials must have at least

one (1) year guaranty, in writing, from the date of delivery and/or acceptance of the project. Any

deviations or alterations from the specifications must be indicated and/or supporting documentation

supplied with bid submission

22. The City - Parish reserves the right to terminate this contract prior to the end of the contract period

on twenty-four (24) hours written notice for unsatisfactory performance. Termination under this

paragraph shall not relieve either party of any obligation or liability that may have occurred prior to the

effective date of termination.

23. In accordance with Louisiana Revised Statutes, a preference may be allowed for equivalent

products produced, manufactured or grown in Louisiana and/or firms doing business in the State

of Louisiana. Do you claim this preference if allowed?

YES NO . If this preference is claimed, attach substantiating information to the proposal to

show the basis for the claim.

24. Right To Audit Clause: The Contractor shall permit the authorized representative of the City-

Parish to periodically inspect and audit all data and records of the Contractor relating to his

performance under this contract.

25. In accordance with the provisions of LA. R.S. 38:2212.9, in awarding contracts after August 15,

2010, any public entity is authorized to reject the lowest bid from, or not award the contract to, a

business in which any individual with an ownership interest of five percent or more has been

convicted of, or has entered a plea of guilty or Nolo Contendere to any state felony crime or

equivalent federal felony crime committed in the solicitation or execution of a contract or bid

awarded under the laws governing public contracts under the provisions of Chapter 10 of this Title,

professional, personal, consulting, and social services procurement under the provisions of

Chapter 16 of Title 39 of the Louisiana Revised Statutes of 1950, or the Louisiana Procurement

Code under the provisions of Chapter 17 of Title 39 of the Louisiana Revised Statutes of 1950.

26. In accordance with Louisiana Law (R.S. 12:262.1 and 12:1308.2), all corporations and limited liability

companies must be in good standing with the Louisiana Secretary of State at the time of execution

of the contract.

27. Terms and Conditions: This solicitation contains all terms and conditions with respect to the

purchase of the goods and/or services specified herein. Submittal of any contrary terms and

conditions may cause your bid to be rejected. By signing and submitting a bid, vendor agrees that

contrary terms and conditions which may be included in their bid are nullified; and agrees that this

contract shall be construed in accordance with this solicitation and governed by the laws of the

State of Louisiana as required by Louisiana Law.

Revised 10-02-25

4

28. Certification of no suspension or debarment. By signing and submitting any bid for $25,000 or more, the bidder

certifies that their company, any subcontractors, or principals are not suspended or debarred by the general

services administration (GSA) in “Audit Requirements In subpart F of the Office of Management and Budget’s

uniform administrative requirements, cost principles, and audit requirements for federal awards” (Formerly OMB

circular a-133).

a. A list of parties who have been suspended or debarred can be viewed via the internet at

http://www.sam.gov.

b. A contract award must not be made to parties listed on the government wide exclusions in the System for

Award Management. (SAM), in accordance with OMB guidelines at 2 C.F.R. 180. SAM Exclusions

contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as

parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.

29. Bid prices shall include delivery of all items F.O.B. destination or as otherwise provided. Bids

containing “Payment in Advance” or “C.O.D. requirements may be rejected. Payment is to be made

within 30 days after receipt of properly executed invoice or delivery, whichever is later.

30. Bidders may attend the bid opening, but no information or opinions concerning the ultimate

contract award will be given at the bid opening or during the evaluation process. Bid tabulations

may be accessed at: https://city.brla.gov/dept/purchase/bidresults.asp

31. Contractor agrees, upon receipt of written notice of a claim of a claim or action, to defend the claim

or action, or take other appropriate measure, to indemnify, and hold harmless, the city, its agents

and employees from and against all claims and actions for bodily injury, death or property

damages caused by fault of the contractor, its officers, its agents, or its employees. Contractor

is obligated to indemnify only to the extent of the fault of the contractor, its officers, its agents,

or its employees, however the contractor shall have no obligation as set forth with respect to any

claim or action from bodily injury, death or property damages arising out of the fault of the City, its

officers, its agents, or its employees.

32. Vendors submitting signed bids agree to EEOC compliance and certify that they agree to adhere

to the mandates dictated by Title VI and VII of the Civil Right Act of 1964, as amended by the

Equal Opportunity Act of 1972, Federal Executive Order 11246, the Federal Rehabilitation Act of

1973, as amended, the Vietnam Era Veteran’s Readjustment Assistance Act of 1974, Title IX of

the Education Amendments of 1972, the Age Act of 1975, and agrees to abide by the

requirements of the Americans with Disabilities Act of 1990.

33. Bidders must agree to keep informed of and comply with all federal, state and local laws,

ordinances and regulations which affect their employees or prospective employees.

34. The City of Baton Rouge, Parish of East Baton Rouge launched a new Enterprise Resource

Planning (ERP) system, Vendor Self Service (VSS) via Munis. VSS replaced the legacy vendor

database and will be used by all departments and agencies citywide.

Revised 10-02-25

5

Commodity Codes

• NAICS 441110New Car Dealers

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