Project Information

Bid Title

Alcohol and Drug (A&D) In-Home Case Management Services (TFP)

Issuing Agency

State Government of Tennessee

Location

Tennessee

Published Date

Apr 1, 2026

Closing Date

May 7, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 35910-14916

Original Source

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Bid Documents

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Project Description

Document ID & Hyperlink:	RFP 35910-14916
Event Start - Response Due:	04/01/2026 05/07/2026
Event Name:	Alcohol and Drug (A&D) In-Home Case Management Services (TFP)
Last Updated:

Attachment Preview

12-18-25 RFP

STATE OF TENNESSEE

DEPARTMENT OF CHILDREN’S SERVICES

REQUEST FOR PROPOSALS

FOR

ALCOHOL AND DRUG (A&D)

IN-HOME CASE MANAGEMENT SERVICES (TFP)

RFP # 35910-14916

RFP CONTENTS

SECTIONS:

1.

INTRODUCTION

2.

RFP SCHEDULE OF EVENTS

3.

RESPONSE REQUIREMENTS

4.

GENERAL CONTRACTING INFORMATION & REQUIREMENTS

5.

EVALUATION & CONTRACT AWARD

ATTACHMENTS:

6.1. Response Statement of Certifications & Assurances

6.2. Technical Response & Evaluation Guide

6.3. Cost Proposal & Scoring Guide

6.3 a. Northeast

6.3.b. East

6.3.c. TN Valley

6.3.d. Mid-State

6.3.e. Mid-West

6.3.f. West

6.4. Reference Questionnaire

6.5. Score Summary Matrix

6.6. Pro Forma Contract

6.7. Regional Map

12-18-25 RFP

1.

INTRODUCTION

The State of Tennessee, Department of Children’s Services, hereinafter referred to as “the State,” issues

this Request for Proposals (RFP) to define minimum contract requirements; solicit responses; detail

response requirements; and, outline the State’s process for evaluating responses and selecting a

contractor to provide the needed goods or services.

Through this RFP, the State seeks to procure necessary goods or services at the most favorable,

competitive prices and to give ALL qualified respondents an opportunity to do business with the state as

contractors, subcontractors or suppliers.

1.1. Statement of Procurement Purpose

The purpose of this procurement is to secure Therapeutic Family Preservation and Reunification (TFP)

funding for Alcohol and Drug In-Home Case Management Services statewide. These services are

considered intensive services and are delivered directly to children and families in an effort to prevent

custody, maintain the successful reintegration of families and support children in foster care. The services

are further detailed in the pro forma contract, Attachment 6.6. and the Regional Map is included as

Attachment B. Respondents are required to provide region specific responses in their proposals. The

State intends to award multiple contracts for each of the following regions:

Region 1

Region 2

Region 3

Region 4

Region 5

Region 6

Northeast

East

TN Valley

Mid-State

Mid-West

West

1.2. Scope of Service, Contract Period, & Required Terms and Conditions

The RFP Attachment 6.6., Pro Forma Contract details the State’s requirements:

▪ Scope of Services and Deliverables (Section A);

▪ Contract Period (Section B);

▪ Payment Terms (Section C);

▪ Standard Terms and Conditions (Section D); and,

▪ Special Terms and Conditions (Section E).

The pro forma contract substantially represents the contract document that the successful Respondent

must sign.

1.3. Nondiscrimination

No person shall be excluded from participation in, be denied benefits of, or be otherwise subjected to

discrimination in the performance of a Contract pursuant to this RFP or in the employment practices of the

Contractor on the grounds of handicap or disability, age, race, creed, color, religion, sex, national origin,

or any other classification protected by federal, Tennessee state constitutional, or statutory law. The

Contractor pursuant to this RFP shall, upon request, show proof of such nondiscrimination and shall post

in conspicuous places, available to all employees and applicants, notices of nondiscrimination.

1.4. RFP Communications

1.4.1. The State has assigned the following RFP identification number that must be referenced in all

communications regarding this RFP:

RFP # 35910-14916

2

12-18-25 RFP

RFP # 35910-14916

1.4.2. Unauthorized contact about this RFP with employees or officials of the State of Tennessee

except as detailed below may result in disqualification from consideration under this

procurement process.

1.4.2.1. Prospective Respondents must direct communications concerning this RFP to the

following person designated as the Solicitation Coordinator:

Will Harmon

Department of General Services, CPO

312 Rosa L Parks Avenue, 3rd Floor Tennessee Tower

Nashville, TN 37243-1102

will.harmon@tn.gov

1.4.2.2. Notwithstanding the foregoing, Prospective Respondents may alternatively contact:

the following individual designated by the State to coordinate compliance with the

nondiscrimination requirements of the State of Tennessee, Title VI of the Civil

Rights Act of 1964, the Americans with Disabilities Act of 1990, and associated

federal regulations:

Donovan Haynes | Equal Employment Opportunity Manager

Office of Access and Engagement

Internal Affairs Division

Tennessee Department of Children’s Services

7th Floor UBS Building

315 Deaderick St.

Nashville, TN 37243

Phone: 615-741-8422

Donovan.haynes@tn.gov

1.4.3. Only the State’s official, written responses and communications with Respondents are binding

with regard to this RFP. Oral communications between a State official and one or more

Respondents are unofficial and non-binding.

1.4.4. Potential Respondents must ensure that the State receives all written questions and comments,

including questions and requests for clarification, no later than the Written Questions &

Comments Deadline detailed in the RFP Section 2, Schedule of Events.

1.4.5.

Respondents must assume the risk of the method of dispatching any communication or response

to the State. The State assumes no responsibility for delays or delivery failures resulting from the

Respondent’s method of dispatch. Actual or digital “postmarking” of a communication or

response to the State by a specified deadline is not a substitute for the State’s actual receipt of a

communication or response. It is encouraged for Respondents to submit bids digitally.

1.4.6. The State will convey all official responses and communications related to this RFP to the

prospective Respondents from whom the State has received a Notice of Intent to Respond (refer

to RFP Section 1.7).

1.4.7.

The State reserves the right to determine, at its sole discretion, the method of conveying official,

written responses and communications related to this RFP. Such written communications may

be transmitted by mail, hand-delivery, facsimile, electronic mail, Internet posting, or any other

means deemed reasonable by the State. For internet posting, please refer to the following

website: https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-

/supplier-information/request-for-proposals--rfp--opportunities1.html.

RFP # 35910-14916

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12-18-25 RFP

1.4.8. The State reserves the right to determine, at its sole discretion, the appropriateness and

adequacy of responses to written comments, questions, and requests related to this RFP. The

State’s official, written responses will constitute an amendment of this RFP.

1.4.9.

Any data or factual information provided by the State (in this RFP, an RFP amendment or any

other communication relating to this RFP) is for informational purposes only. The State will make

reasonable efforts to ensure the accuracy of such data or information, however it is the

Respondent’s obligation to independently verify any data or information provided by the State.

The State expressly disclaims the accuracy or adequacy of any information or data that it

provides to prospective Respondents.

1.5. Assistance to Respondents With a Handicap or Disability

Prospective Respondents with a handicap or disability may receive accommodation relating to the

communication of this RFP and participating in the RFP process. Prospective Respondents may contact

the Solicitation Coordinator to request such reasonable accommodation no later than the Disability

Accommodation Request Deadline detailed in the RFP Section 2, Schedule of Events.

1.6. Respondent Required Review & Waiver of Objections

1.6.1.

Each prospective Respondent must carefully review this RFP, including but not limited to,

attachments, the RFP Attachment 6.6., Pro Forma Contract, and any amendments, for questions,

comments, defects, objections, or any other matter requiring clarification or correction (collectively

called “questions and comments”).

1.6.2. Any prospective Respondent having questions and comments concerning this RFP must provide

them in writing to the State no later than the Written Questions & Comments Deadline detailed in

the RFP Section 2, Schedule of Events.

1.6.3. Protests based on any objection to the RFP shall be considered waived and invalid if the

objection has not been brought to the attention of the State, in writing, by the Written Questions &

Comments Deadline.

1.7. Notice of Intent to Respond

Before the Notice of Intent to Respond Deadline detailed in the RFP Section 2, Schedule of Events,

prospective Respondents should submit to the Solicitation Coordinator a Notice of Intent to Respond (in

the form of a simple e-mail or other written communication). Such notice should include the following

information:

▪ the business or individual’s name (as appropriate);

▪ a contact person’s name and title; and

▪ the contact person’s mailing address, telephone number, facsimile number, and e-mail address.

A Notice of Intent to Respond creates no obligation and is not a prerequisite for submitting a

response, however, it is necessary to ensure receipt of any RFP amendments or other notices and

communications relating to this RFP.

1.9. Response Deadline

A Respondent must ensure that the State receives a response no later than the Response Deadline time

and date detailed in the RFP Section 2, Schedule of Events. The State will not accept late responses,

and a Respondent’s failure to submit a response before the deadline will result in disqualification of the

response. It is the responsibility of the Respondent to ascertain any additional security requirements with

respect to packaging and delivery to the State of Tennessee. Respondents should be mindful of any

RFP # 35910-14916

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12-18-25 RFP

potential delays due to security screening procedures, weather, or other filing delays whether foreseeable

or unforeseeable.

2.

RFP SCHEDULE OF EVENTS

2.1. The following RFP Schedule of Events represents the State’s best estimate for this RFP.

EVENT

1. RFP Issued

2. Disability Accommodation Request Deadline

3. Notice of Intent to Respond Deadline

4. Written “Questions & Comments” Deadline

5. State Response to Written “Questions &

Comments”

6. Response Deadline

7. State Completion of Technical Response

Evaluations

8. State Opening & Scoring of Cost Proposals

9. Negotiation (Optional)

10. State Notice of Intent to Award Released and

RFP Files Opened for Public Inspection

11. End of Protest Period

12. State sends contracts to Contractors for signature

13. Contractor Signature Deadline

TIME

(central time zone)

DATE

APRIL 1, 2026

2:00 p.m. APRIL 6, 2026

2:00 p.m. APRIL 7, 2026

2:00 p.m. APRIL 14, 2026

APRIL 28, 2026

2:00 p.m. MAY 7, 2026

MAY 14, 2026

2:00 p.m. MAY 15, 2026

MAY 18-20, 2026

2:00 p.m. MAY 22, 2026

MAY 29, 2026

JUNE 2, 2026

2:00 p.m. JUNE 4, 2026

2.2. The State reserves the right, at its sole discretion, to adjust the RFP Schedule of Events as it

deems necessary. Any adjustment of the Schedule of Events shall constitute an RFP amendment, and

the State will communicate such to prospective Respondents from whom the State has received a Notice

of Intent to Respond (refer to section 1.7).

RFP # 35910-14916

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 621511Medical Laboratories
• NAICS 621999All Other Miscellaneous Ambulatory Health Care Services
• NAICS 624190Other Individual and Family Services

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