Project Information

Bid Title

6100019340 Annual Contract for Electronic Medical Records Replacement System

Issuing Agency

City of San Antonio

Location

Texas

Published Date

Apr 10, 2026

Closing Date

Apr 24, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

6100019340 Annual Contract for Electronic Medical Records Replacement System

San Antonio Metropolitan Health District seeks proposals for an Electronic Medical Records (EMR) software replacement to reduce duplication, streamline reporting, and eliminate workarounds. The system should offer tailored forms/templates for staff, enabling efficient data collection during patient interactions and provide patients with a portal to manage appointments and view results. It must support reporting, trend analysis, and integrate with e-prescribing, Laboratory Information Management System, StarLIMS, and lmmTrac2, while complying with Texas DSHS reporting standards and HIPAA. Additionally, it should include billing, financial reporting, and insurance coding features.

Date Issued: March 10, 2026 . Due Date & Time: April 27, 2026, 11:00 a.m. Central Time.

Pre-Submittal Conference will be held at 2:00 p.m., Central Time, on March 24, 2026, via WebEx. Attendance at the Pre-Submittal Conference is optional, but highly encouraged.
Respondents may call the toll-free number listed here and enter access code to participate the day of the conference. Toll-Free Number: 1-415-655-0001 , Access Code: 2345 830 6257 , Meeting Password: COSA

To view this solicitation, go to the SAePS portal; https://supplierservice.sanantonio.gov/irj/portal

If you have not completed the City’s SAePS Vendor Registration, you must do so in order to view the solicitation and submit a response. Once you have logged on to the SAePS portal, click on “My Bids” (first), if not viewable then click “Other Bids” (to view all already published competitive bids).

TO REGISTER: You will need to complete the vendor registration by accessing the SAePS Vendor Registration at http://www.sanantonio.gov/purchasing/SAePS.aspx. Questions regarding registration may be submitted to the SAePS Hotline at ( 210) 207-0118 or by email at vendors@sanantonio.gov with “SAePS Portal” on the subject line so this can be expedited.

Document	Type	Size
Addendum I	PDF	179.22 KB
Addendum II	PDF	158.05 KB
Solicitation and Committee Information	PDF	103.63 KB

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ADDENDUM I

SUBJECT: Annual Contract for Electronic Medical Records Replacement System, (RFCSP 26-004,

6100019340), Scheduled to Close: April 24, 2026; Date of Issue: March 10, 2026

FROM:

Tiawana Lawrence

Procurement Manager

DATE:

March 11, 2026

THIS NOTICE SHALL SERVE AS ADDENDUM NO. I - TO THE ABOVE REFERENCED REQUEST

FOR COMPETITIVE SEALED PROPOSALS

THE ABOVE MENTIONED REQUEST FOR PROPOSALS IS HEREBY AMENDED AS FOLLOWS:

1. MODIFY: The Pre-submittal Conference date on Solicitation Synopsis has been updated to

March 24, 2026.

___________________________________________

Tiawana Lawrence

Procurement Manager

Finance Department - Procurement Division

Finance Department, Procurement Division

PO Box 839966 - San Antonio, TX 78283-3966 - Tel: 210-207-5734

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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