Project Information

Bid Title

Deerfield Park Playground Base

Issuing Agency

City of Albany

Location

Oregon

Published Date

Jan 7, 2026

Closing Date

Jan 13, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Deerfield Park Playground Base ACTIVE

Due:

January 13, 2026, at 2:00 p.m.

Project questions:
 contracts@albanyoregon.gov

Documents

It is imperative to follow the procedures as outlined in the documents posted here or your submission may be non-responsive.

• Playground Base- Deerfield Park RFQ 121025 final revised , 624KB pdf

See also: City of Albany Standard Construction Specifications

Attachment Preview

CITY OF ALBANY, OREGON

PARKS & RECREATION DEPARTMENT

Solicitation RFQ# 251224

Revised 1-06-2026 EXTENDED

REQUEST FOR QUOTATIONS (RFQ)

FOR

PLAYGROUND BASE – DEERFIELD PARK

Issue Date: Wednesday, December 10, 2025

Due Date: Tuesday, January 13, 2026, 2:00 p.m. (Pacific Time)

Parks & Recreation Director ................................................................................. Kim Lyddane

Parks & Facilities Maintenance Manager ...............................................................Rick Barnett

Contracts & Procurement Officer ........................ Diane M. Murzynski, CPPO, CPPB, NIGP-CPP

For more information regarding this Request for Quotes,

email contracts@albanyoregon.gov

CITY OF ALBANY, OREGON

Playground Base – Deerfield Park RFQ

TABLE OF CONTENTS

TABLE OF CONTENTS ..............................................................................................................................................1

BIDDER’S SUBMITTAL CHECKLIST..........................................................................................................................2

REQUEST FOR QUOTATIONS (RFQ).......................................................................................................................3

SCHEDULE OF CONTRACT PRICES.........................................................................................................................4

PROPOSAL.................................................................................................................................................................5

SPECIAL PROVISIONS ............................................................................................................................................10

SECTION II: STATE AND FEDERAL CONTRACTING LAW ...................................................................................16

SECTION III: TECHNICAL SPECIFICATIONS – BID ITEMS ...................................................................................22

SAMPLE CONTRACT ...............................................................................................................................................23

RETAINAGE ELECTION ...........................................................................................................................................27

RETAINAGE SURETY BOND.....................................................................................................................................28

EXHIBIT A - EMPLOYEE DRUG AND ALCOHOL TESTING PROGRAM CERTIFICATION..................................30

EXHIBIT B - RESPONSIBILITY CERTIFICATION ....................................................................................................31

LIST OF APPENDICES .............................................................................................................................................32

Playground Base – Deerfield Park

TABLE OF CONTENTS

Request for Quotation

Page 1 of 32

BIDDER’S SUBMITTAL CHECKLIST

Quotations must be received by the time and date designated in the Request for Quotation. It is the

responsibility of the Bidder to email the bid before the indicated deadline to the designated location.

Bids received in the City’s procurement email repository after the designated closing time will be

determined late, nonresponsive and will not be accepted. The City is not responsible for Bidder’s late or

mishandled delivery, equipment or software failure, internet, or website downtime, corrupt or unreadable

data, or other technical issues that may cause delay or non-delivery of a bid or inaccessibility of the

submitted data. Bids received in the City email repository after the designated closing time will be

determined late, nonresponsive and will not be accepted.

If the Bidder obtains these documents by means of a website, electronic bulletin board, or copied from

a plan center, it is the responsibility of the Bidder to check for addenda to this solicitation prior to the

date and time quotations are due. To be notified of addenda, Bidder may email

contracts@albanyoregon.gov and request to be added to the Plan Holder’s list.

All quotations received electronically must be submitted in non-editable PDF format (no links) and must

use City-provided forms, if applicable, without unauthorized alterations. The total size limit for each email

submittal response must be less than 20 MB. An automated response should be generated back to the

sender stating, “Proposal has been received by the City.” If you do not receive a notification, you may

contact Diane Murzynski at contracts@albanyoregon.gov or 541-917-7522.

Bidder is responsible for ensuring it has the technical capability to submit its bid via electronic submission.

Bidder shall be solely responsible for ensuring timely submission of the bid and is highly encouraged to

prepare and allow for sufficient time to familiarize itself with the electronic submission requirements and

to address any technical or data issues prior to the bid due date.

The following should be received to be considered responsive:

☐ Schedule of Contract Prices – using City-provided form with no alterations

☐ Signed Proposal – with all applicable blanks completed

☐ Addenda Acknowledgement (acknowledge on Proposal if addenda have been issued)

☐ “Evidence of Insurance” – meeting the City’s Insurance Requirements

☐ Employee Drug and Alcohol Testing Program Certification – Exhibit A

☐ Responsibility Certification – Exhibit B

Other than what is listed above, it is not necessary to submit any additional pages with the

quotation.

Playground Base – Deerfield Park

BIDDER’S SUBMITTAL CHECKLIST

Request for Quotation

Page 2 of 32

NOTICE TO CONTRACTORS

CITY OF ALBANY, OREGON

REQUEST FOR QUOTATIONS (RFQ)

Playground Base – Deerfield Park

Quotations due at 2:00 p.m., Tuesday, January 13, 2026

The City of Albany hereby extends a request for quotations to interested contractors to provide transport, level and

compact rock at the newly developed playground area of Deerfield Park, 2627 Del Rio Avenue SW, Albany. This rock

base will prepare the site for artificial turf installation. This project is part of a larger construction project for the

park reconstruction and exceeds $100,000. Prevailing wages will be applicable to the playground base for the

Deerfield Park Reconstruction Project. This procurement is being made in accordance ORS 279C.412, competitive

quotes for intermediate procurements. No federal funds are being used.

An Optional Prebid Site Visit will be held on Thursday, December 18, 2025, from 10:00 a.m. to 11:00 a.m., at

2627 Del Rio Avenue SW, Albany. Attendees will be reviewing the existing site conditions and will have the

opportunity to ask specific project related questions. Contractors wishing to bid the project are strongly

encouraged to attend. An attendance form will be available for sign-in to record Contractor’s interest.

Quotations must be submitted to Diane Murzynski, in the Finance Department, at procurement@albanyoregon.gov,

not later than 2:00 p.m. (Pacific Time), Tuesday, January 13, 2026, or any extension of time made by addendum.

Submittals will be considered time-stamped and received by the City when received in the procurement email inbox.

The email subject line should include the project name “RFQ# 251224, Playground Base – Deerfield Park”.

Quotations received after the closing date and time will not be opened or reviewed. The body of the email must

plainly identify (1) the project name, (2) the bid opening time and date, (3) the bidder’s name, and (4) the contractor’s

license number (per ORS 701). Bid totals will be distributed to all interested bidders.

Contract bid documents may be reviewed in the finance department at Albany City Hall. All who are known by the

City of Albany to have received a complete set of the bid documents will receive notification by email when there

are changes by addenda. For project information, email contracts@albanyoregon.gov.

Each Bidder must have access to a current set of City of Albany Standard Construction Specifications, which can be

found on the City’s website at https://www.albanyoregon.gov/standard-construction-specifications. All public

improvements are required to conform to these specifications and bid prices must reflect these specifications.

All City contracts contain a statement declaring that the bidder agrees to comply with the provisions of

ORS 279C.800 through 279C.870 regarding payment of prevailing wages. The City’s contract contains a clause which

incorporates by reference all of the provisions of ORS Chapter 279C which are applicable to public contracts. Bidders

are expected to be familiar with these provisions including, but not limited to, recent changes to ORS Chapter 279C.

No quotation will be received or considered unless the Bidder is licensed by the Construction Contractors

Board for construction projects or licensed with the State Landscape Contractors Board for landscaping

projects.

DATED THIS 10TH DAY OF DECEMBER 2025.

Playground Base – Deerfield Park

REQUEST FOR QUOTATIONS (RFQ)

Diane M. Murzynski, CPPO, CPPB, NIGP-CPP

Contracts & Procurement Officer

Request for Quotation

Page 3 of 32

SCHEDULE OF CONTRACT PRICES

ITEM

NO.

A-1

A-2

A-3

A-4

A-5

BID ITEMS

Mobilization

Existing Subgrade

Adjustment for Leveling

Commercial Grade

Landscape Fabric Installation

Compacted #57 Open-

graded Angular Rock

Level and Compact Total

Area

APPROX.

QUANTITY

1

1

6,000

250

1

UNIT OF

MEASURE

LS

LS

SF

CY

LS

UNIT PRICE

(dollars / cents)

SUM OF EXTENDED TOTALS (BASE BID)

TOTAL AMOUNT

(dollars / cents)

NOTE: Subject to change if addition or extensions are in error. Unit price prevails. All Items

must be bid to be responsive. Award will be made to the lowest responsive, responsible bidder’s

base bid.

Contractor’s Signature

Company Name (please print)

Date

Contractor’s Name (please print)

Mailing Address (please print)

CCB License Number

Contractor’s Title (please print)

Telephone

No.:

Unique Entity

ID.:

City, State Zip

Fax No.:

Federal Tax ID Number

Email:

Playground Base – Deerfield Park

SCHEDULE OF CONTRACT PRICES

Request for Quotation

Page 4 of 32

Commodity Codes

• NAICS 238990All Other Specialty Trade Contractors
• NAICS 423910Sporting and Recreational Goods and Supplies Merchant Wholesalers

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