Project Information

Bid Title

DPW: Bid - Frames & Grates

Issuing Agency

City of Manchester

Location

New Hampshire

Published Date

Mar 23, 2026

Closing Date

Mar 31, 2026

Government Level

State & Local

Status

Closed

Ref. #

FY26-500-48

Original Source

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Bid Documents

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Project Description

Bid #	Description	Download PDF	Bid Opening	Addenda	Results
FY26-500-48	DPW: Bid - Frames & Grates Questions: Purchasing@manchesternh.gov	BID	Bids Due: March 31, 2026 by 2:00 PM

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CITY OF MANCHESTER

Department of Public Works

475 Valley Street, Manchester NH 03103

(603) 624-6444

INVITATION TO BID

Sealed bids will be received at the Department of Public Works, 475 Valley Street, Manchester,

New Hampshire, before or at 2:00 PM prevailing time on March 31, 2026 for the following

items:

FRAMES & GRATES

FY26-500-48

Bid Invitations and specifications will be available online at: http://www.manchesternh.gov/bids

Questions regarding this request should be directed to, Purchasing Agent via email at

Purchasing@manchesternh.gov.

The Public Works Director reserves the right to waive any irregularities, reject any or all bids,

and to accept the bid that appears to be in the best interest of the City. Failure to submit all

information called for may be sufficient for disqualification.

Timothy J. Clougherty

Public Works Director

GENERAL:

1. Bids will be received by the City of Manchester, New Hampshire at the place and until

the time specified in the Invitation to Bid. Bids will not be publicly opened. NO BIDS

WILL BE ACCEPTED AFTER TIME AND DATE SPECIFIED.

2. The following meanings are attached to the defined works when used in this document:

a. The word "City" means City of Manchester, New Hampshire.

b. The word "Bidder" means the person, firm, or corporation submitting a

bid on these specifications or any part thereof.

c. The word "Contractor" means the person, firm, or corporation with whom

the Contract is being made by carrying out the provisions of this Sealed

Bid Invitation and the Contract.

d. The words "firm price" shall mean a guarantee against price increase

during the life of the Contract.

3. Strict compliance with the requirements of the Invitation to Bid, terms and conditions,

and the instructions printed is necessary. All blank spaces must be filled in. Any

changes and/or corrections shall be marked in red and initialed by the person making

such corrections. Signatures of the responsible owner/representative of the firm must be

in ink. No reproductions/duplications/copies will be accepted.

4. Each bid must give the full business address of Bidder and be signed by him with his

usual signature. Bids by partnerships must furnish the full names of all partners and must

be signed with the partnership name by one of the members of the partnership or by an

authorized representative, followed by the signature and title of the person signing. Bids

by corporations must be signed with the legal name of the corporation, followed by the

state of incorporation and by the signature and title of president, secretary, or other

person authorized to bind it in the matter. The name of each person signing shall also be

typed or printed below the signature. A bid by a person who affixes to his signature the

word "president", "secretary", "agent", or other title without disclosing his principal may

be held to be the bid of the individual signing. When requested by the City, satisfactory

evidence of the authority of the officer signing on behalf of the corporation shall be

furnished.

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5. Bids must be securely sealed in a suitable envelope (facsimile and emailed submissions

will not be accepted), addressed and marked on the outside as follows:

FY26–500–48 FRAMES & GRATES

The entire solicitation document is to be returned when submitting a proposal, unless

otherwise directed by the solicitation document. Failure to return all pages may result in

a determination that the submittal is non-responsive.

PLEASE NOTE: THE CITY OF MANCHESTER IS NOT RESPONSIBLE FOR

BIDS NOT PROPERLY MARKED.

6. It will be the responsibility of the Bidder to see that their bid is received by the Purchasing

Division as specified.

7. Each bid is received with the understanding that the acceptance in writing via email by

the City of the Bidder to furnish any or all of the products/services described therein or as

otherwise negotiated, shall constitute a contract between the Bidder (Contractor) and the

City, which shall bind the Bidder (Contractor) on his part to furnish and deliver the

articles offered at the prices agreed upon and in accordance with the terms and conditions

of said accepted bid; and the City on its part to order from such Bidder (Contractor),

except for causes beyond reasonable control; and pay for, at the agreed prices, all

products/services specified and delivered.

8. A contract agreement that is customarily employed by the City will be used when/if the

contract is extended in subsequent years (periods). The extension will incorporate the

original Invitation to Bid and terms and conditions of the Sealed Bid Invitation.

9. Bids may be withdrawn upon written or electronic request received from Bidders prior to

the time affixed for opening. Negligence on the part of the Bidder in preparing the bid

confers no right for the withdrawal of the bid after it has been opened.

10. The solicitation document maintained by the Purchasing Division, in the appropriate file

folder, shall be considered the official copy. In the case of any inconsistency between bid

documents submitted to the City, but not clearly listed on the exception page of the

document or as an exception by the Bidder, the language of the official copy shall

prevail. Furthermore, any exception or changes to the specifications made by the Bidder

may be cause to disqualify your bid.

11. No oral interpretations will be made to any Bidder as to the meaning of the specifications

or terms and conditions of this Sealed Bid Invitation. Every request for such

interpretation or request for a change in the specifications or terms and conditions shall

be made in writing, addressed and forwarded to:

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Email: Purchasing@manchesternh.gov

Subject: Frames

five (5) or more working days before the date fixed for the opening of bids. Every

interpretation made to a Bidder will be in the form of an addendum to the Sealed Bid

Invitation which, if issued, will then be posted on the website:

www.manchesternh.gov/bids. All such addenda shall become a part of the complete

Sealed Bid Invitation. It is the Bidder’s responsibility to check the website prior to the

submittal deadline to ensure that the Bidder has a complete, up-to-date bid package.

12. Bids that are incomplete, not properly endorsed or signed, or otherwise contrary to these

instructions may be rejected as informal by the City. The Bid must be filled out completely

and accurately. Please explain in detail any exceptions or deviations taken on this bid.

Separate pages may be used if necessary.

13. Bids must be submitted on the Bid Schedule hereinafter provided. Prices shall be clearly

and fully stated in units of quantities specified. No additional charges shall be passed to

the City, including any applicable taxes, delivery or surcharges that have not already been

disclosed on the bid schedule. In case of discrepancy in computing the amount of the bid,

the unit prices quoted will govern.

14. Quotations should include all charges for delivery, packing, crating, containers, etc.

Unless otherwise stated by the Bidder, prices quoted will be considered as being

based on delivery to the destination designated, including any and all freight and

packing charges.

15. As the City is exempt from the payment of federal excise taxes, all prices quoted herein

are not to include these taxes.

16. Prices stated shall remain firm for the duration of the contract.

17. It is understood and agreed that in the event of failure/default on the part of the Contractor

to indicate date of delivery and/or completion, delivery and/or completion will be made

within five (5) business days from date of receipt of order. Should the successful

Contractor fail to make delivery or complete the contract within time specified, the City

reserves the right to procure the equipment/product from other sources, and hold the

Contractor liable for any excess cost.

18. The City reserves the right to postpone the delivery date to allow for any change in

operating conditions or for any other cause not now foreseen. In the event the City elects

to exercise this right, all prices quoted pursuant to this Sealed Bid Invitation will remain

firm, and the City shall incur no additional obligation to the Contractor on account of any

delay of delivery date ordered by the City.

Page 4

19. It is agreed that deliveries and/or completion are subject to strikes, lockouts, accidents,

and acts of God.

20. The time of proposed delivery must be stated in definite terms. If time of delivery for

different products/services varies, the Bidder shall so state.

21. The City reserves the right to divert delivery from one location to another, and to allow

for any change in operation conditions or for any other cause not now foreseen and to

proportion deliveries according to available storage facilities.

22. Samples, when requested, must be furnished free of expense. Upon request, if not

destroyed, sample will be returned at the bidders risk and expense.

23. Any equipment/product delivered must be standard new and unused, latest model, except

as otherwise specifically stated in the proposal. Where any part or the normal accessories

of equipment/product is not described, it shall be understood that all equipment/product

and accessories that are usually provided in the manufacturer’s stock model shall be

furnished.

24. Unless otherwise stated by the Bidder, the proposal will be considered as being in strict

accordance with the specifications outlined in this Sealed Bid Invitation. References to a

particular trade name, manufacturer's catalogue, or model number, are made for

descriptive purposes to guide the Bidder in interpreting the requirements of the City.

They should not be construed as excluding proposals on other types of materials,

equipment and supplies. However, the Bidder, if awarded a Contract, will be required to

furnish the particular item referred to in the specifications or descriptions unless a

departure or substitution is clearly noted and described in the proposal.

25. The apparent silence of these specifications and any supplemental specifications as to any

detail or the omission from the specifications of a detailed description concerning any

point shall be regarded as meaning that only the best commercial practices are to prevail

and correct type, size and design are to be used. All interpretations of these

specifications shall be made on the basis of this statement.

26. The products/services on which bids are submitted must be of such character, quality

and/or performance equivalence that it will serve as that specified. In submitted bids on

products/services other than as specified, proposer shall furnish complete data and

identification with respect to the alternate products/services they propose to furnish.

Consideration will be given to bidders submitted on alternate products/services to the

extent that such action is deemed to serve the best interests of the City. If the bidder does

not indicate that the products/services he proposes to furnish is other than specified, it

will be construed to mean that the bidder will furnish the exact products/services

described.

27. The City reserves the right to waive any informality in bids, to reject any and all bids

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