Project Information

Bid Title

Disaster Logistics Support Services

Issuing Agency

Lowndes County

Location

Georgia

Published Date

Mar 23, 2026

Closing Date

Apr 24, 2026

Government Level

State & Local

Status

Closed

Ref. #

LC-2605

Original Source

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Bid Documents

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Project Description

Bid Number:	LC-2605
Bid Title:	Disaster Logistics Support Services
Category:	Purchasing
Status:	Open

Description: Bid documents attached Publication Date/Time: 3/23/2026 2:00 PM Closing Date/Time: 4/24/2026 10:00 AM Contact Person: Amy Woods at amy.woods@lowndescounty.com Related Documents: Disaster Logistics Support Services RFP 2026

Attachment Preview

REQUEST FOR PROPOSAL

PURCHASING DEPARTMENT

P.O. BOX 1349

327 NORTH ASHLEY ST.

VALDOSTA, GEORGIA 31601

LC-2605

FOR: Disaster Logistics Support Services

OPENING DATE: April 24, 2026

TIME: 10:00 am EST

Amy Woods, Finance Department

(229) 671-2527

1

INTRODUCTION & GENERAL INFORMATION

Purpose

Lowndes County Emergency Management Agency (EMA) is soliciting sealed proposals from

qualified, licensed, bonded, and insured contractors to provide Disaster Logistics Support

Services. Services shall include, but are not limited to, the provision of equipment, personnel,

technical support, logistics coordination, documentation, and project management necessary to

support disaster response and recovery operations.

The intent of this Request for Proposals (RFP) is to establish one or more pre-event, competitively

procured contracts with qualified firms capable of rapidly mobilizing and delivering scalable

logistics support under emergency conditions.

The selected contractor(s) shall be required to furnish all labor, supervision, equipment, materials,

and incident management support necessary to meet the operational needs of Lowndes County

during disaster events and other emergency incidents.

For purposes of this RFP, any reference to “Lowndes County” shall be deemed to include the

municipalities of Dasher, Hahira, Lake Park, Remerton, and Valdosta.

Background

Lowndes County is vulnerable to a wide range of hazards, including natural, technological, and

human-caused incidents, which may significantly impact public safety, critical infrastructure, and

essential services.

Disaster events may require the rapid activation and coordination of logistics resources to:

 Protect life and property

 Support displaced and impacted populations

 Maintain or restore critical infrastructure and essential services

 Support emergency response operations and incident management

To ensure preparedness and operational readiness, Lowndes County seeks to pre-establish

competitively procured contracts with qualified firms capable of providing comprehensive,

scalable disaster logistics support. These contracts are intended to support timely response,

ensure compliance with applicable federal and state reimbursement requirements (including

Federal Emergency Management Agency Public Assistance Program guidelines), and enhance

overall operational effectiveness during emergencies.

2

Procurement Contact & Communications

All communications regarding this Request for Proposals (RFP) shall be made in writing only and

directed to the Procurement Contact identified below:

Procurement Contact:

Amy Woods

Lowndes County

327 N. Ashley Street

Valdosta, GA 31601

Email: amy.woods@lowndescounty.com

All questions, requests for clarification, and other communications must be submitted via email.

Responses to substantive questions will be issued in the form of written addenda and distributed

to all known prospective proposers. It is the responsibility of the proposer to ensure receipt of all

addenda issued by Lowndes County prior to the submission deadline. Failure to acknowledge

addenda may result in the proposal being deemed non-responsive.

Proposers are expressly prohibited from contacting elected officials, department heads,

evaluation committee members, or any other County personnel regarding this RFP outside of the

process outlined above.

Unauthorized contact may result in the disqualification of the proposer’s submission.

Procurement Schedule

Lowndes County anticipates the following schedule for this procurement. The County reserves

the right to modify these dates at its sole discretion through written addenda. All dates and times

listed in this RFP are Eastern Time (ET).

Milestone

Date

RFP Release Date

March 23, 2026

Pre-Proposal Meeting

April 10, 2026 10:00 AM

Deadline for Submission of Questions April 9, 2026 2:00 PM

Responses to Questions Issued

April 13, 2026

Proposal Submission Deadline

Evaluation Period

April 24, 2026 10:00 AM

April 27 – May 8, 2026

Intended Date for Contract Award May 26, 2026

Proposals received after the stated submission deadline will not be considered.

FEDERAL GRANT AND FEMA PUBLIC ASSISTANCE COMPLIANCE

Services procured under this RFP may be funded, in whole or in part, through federal disaster

assistance programs, including the Federal Emergency Management Agency Public Assistance

3

(PA) Program. Accordingly, all work performed and costs incurred shall comply with all applicable

federal, state, and local laws, regulations, and guidance, including but not limited to 2 CFR Part

200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal

Awards).

The selected contractor(s) shall be responsible for ensuring full compliance with all applicable

federal requirements, including those related to procurement, contract administration, cost

eligibility, and documentation.

Record Retention and Documentation

The contractor shall maintain all records, supporting documentation, and cost data related to

services performed under this contract for a minimum of three (3) years in accordance with 2 CFR

§200.334, or longer if required by state or local law, audit requirements, or until final resolution

of any audits, appeals, or litigation, whichever is later.

Such records shall include, but are not limited to:

 Detailed labor records, including names, titles, hours worked, and pay rates

 Equipment usage records, including type, hours of operation, and applicable rates

 Materials and supply documentation, including invoices and receipts

 Subcontractor agreements and supporting documentation

 Daily activity logs and operational reports

 Photographic documentation, where applicable

 Load tickets, manifests, or other tracking documentation (as applicable to services

performed)

Access to Records

The contractor agrees to provide the County, the State of Georgia, Federal Emergency

Management Agency, the U.S. Department of Homeland Security, the U.S. Comptroller General,

and their authorized representatives full access to any books, documents, papers, and records

related to this contract for the purpose of audits, examinations, excerpts, and transcription.

Required Contract Provisions

The resulting contract shall incorporate all applicable provisions required under 2 CFR Part 200,

Appendix II, including but not limited to:

 Equal Employment Opportunity (EEO)

 Davis-Bacon Act (if applicable)

 Contract Work Hours and Safety Standards Act

 Clean Air Act and Federal Water Pollution Control Act

 Debarment and Suspension (2 CFR Part 180)

 Byrd Anti-Lobbying Amendment

 Compliance with FEMA Requirements

4

The contractor shall perform all work in a manner that ensures eligibility for reimbursement under

the Federal Emergency Management Agency Public Assistance Program. The contractor shall

cooperate fully with the County in meeting all documentation and compliance requirements

necessary to support reimbursement.

Failure to comply with applicable federal requirements may result in the disallowance of costs

and may constitute grounds for contract termination.

SCOPE OF WORK / SERVICES

Contract Intent and Term

It is the intent of Lowndes County to pre-establish contracts for both immediate (emergency) and

non-immediate disaster logistics support services to ensure a rapid and effective response to

disasters and other emergencies.

The initial contract term shall be for a period of one (1) year, with the option to renew for up to

four (4) additional one-year terms, subject to mutual agreement and approval by Lowndes

County.

Any task order, work assignment, or project initiated prior to the expiration of the contract may,

at the County’s discretion, be extended beyond the contract term until such work is completed

and accepted.

Awards may be made to one or multiple vendors, and contracts shall be non-exclusive. The

Contractor(s) may be utilized on an as-needed basis throughout the contract term and may be

called upon to support planned events, special operations, or smaller-scale incidents in addition

to large-scale disaster activations.

Lowndes County reserves the right to:

 Expand or modify the scope of services as operational needs evolve

 Issue task orders or assignments based on specific incident requirements

 Investigate and evaluate the qualifications and capabilities of any proposer at any time

Proposers shall possess and maintain all required licenses, permits, certifications, equipment,

personnel, and resources necessary to perform the services described in this RFP.

Multi-Jurisdictional Participation

Although proposals will be evaluated through a coordinated process, each participating

jurisdiction retains full and independent authority to accept or reject any proposal and to execute

a contract at its sole discretion.

Contracts executed pursuant to this RFP shall constitute separate and independent agreements

between the contractor and each individual jurisdiction. Execution of a contract by one

jurisdiction shall not obligate or bind any other jurisdiction.

5

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541614Process, Physical Distribution, and Logistics Consulting Services
• NAICS 561210Facilities Support Services

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