Project Information

Bid Title

Custodial Services

Issuing Agency

State Government of Iowa

Location

Iowa

Published Date

Feb 11, 2026

Closing Date

Mar 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

Madison County Custodial Services RFP

Original Source

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Project Description

Bid Information

Bid Number

Madison County Custodial Services RFP

Solicitation

Custodial Services

Solicitation Type

Request for Proposals

County

Madison

Description

Description

Madison County is requesting sealed bid proposals from qualified vendors to provide Custodial Services for county-owned facilities.

Agency Information

Number

61

Name

Madison County

Address 1

112 North John Wayne Drive

Address 2

City/State/Zip

Winterset, IA 50273

Contact Information

Contact Name

Heather Stancil

Contact Title

Supervisor

Contact Email

hstancil@madisoncounty.iowa.gov

Contact Phone Number

(515) 991-6905

Contact Phone Extension

Contact Other Number

Contact Fax Number

Valid Dates

From

2/10/2026 1:44:00 PM

Until

3/13/2026 5:00:00 PM

Documents/Attachments

Madison County - RFP Custodial Services

2/11/2026 12:48:02 PM

Attachment Preview

MADISON COUNTY

Request for Proposal (RFP)

Custodial Services

Issue Date: Tuesday, February 10, 2026

Proposal Due Date/Time: Friday, March 13, 2026

Submitted To:

Madison County Board of Supervisors

c/o Board Clerk Lance Coulter

112 John Wayne Dr

PO Box 152

Winterset, IA 50273

1. Introduction and General Requirements

Madison County (hereafter referred to as “the County”) is requesting sealed bid proposals from qualified

vendors to provide Custodial Services for county-owned facilities. Attached is information relating to the

expected services, information to be included in the proposal, a list of key dates, and the criteria that will

be used to review the proposals. Services requested include:

 Scheduled custodial services

 Optional custodial services (as determined by proposer)

 On-call emergency response

The initial contract of two (2) years will cover the three (3) county buildings that are currently maintained

with onsite custodial staff, with a potential expansion to four (4) buildings. The initial three (3) buildings

include:

Madison County Courthouse

112 John Wayne Dr

Winterset, IA 50273

Madison County Annex

201 West Court Ave,

Winterset, IA 50273

Secondary Roads

1105 East Court Ave

Winterset, Iowa 50273

The potential one (1) additional building options include:

Elderly Services

1006 John Wayne Dr.

Winterset, IA 50273

Madison County Custodial Services RFP

Page 1 of 18

A pre-bid meeting and the initial 3 facility walkthroughs will be held on Monday, February 23rd, 2026,

at 9 am, beginning in the County Annex building conference room.

All questions regarding this RFP must be submitted in writing by Monday, March 2, 2026. Answers will

be issued as an official addendum to all prospective bidders who attended the pre-bid meeting. No verbal

instructions or clarifications will be binding.

Each bidding firm will submit four (4) SEALED hard copies and one SEALED (1) digital copy (USB) of

its proposal by the deadline of 4:00 p.m., Friday, March 13, 2026, to:

Madison County Board of Supervisors

Attn: Board Clerk Lance Coulter

112 N. John Wayne Dr.

Winterset, IA 50273

Mark the envelope: “Proposal for Custodial Services RFP – [Firm Name]”.

Faxed proposals will not be accepted.

Emailed proposals will not be accepted.

For further information or questions please send an email to both of the following persons:

 Name: Supervisor Chair Heather Stancil

Email: hstancil@madisoncountty.iowa.gov

 Name: County Auditor Michele Brant

Email: mbrant@madisoncounty.iowa.gov

The County reserves the right to reject any or all proposals, waive informalities, and accept the proposal

deemed in the best interest of the County.

2. Scope of Services

A. Custodial Services (Scheduled by Contractor)

Contractor shall provide custodial staff with reporting to County Facility Manager/County Administrator to

perform routine and periodic cleaning on the schedule outlined in Appendix A – Detailed Task Schedule &

Appendix B - Required Standards of Performance.

B. On-Call Support (Non-scheduled or After Hours)

 Response times:

o Emergencies: within 2 hours

o Non-emergency but time-sensitive: within 4 hours

 Routine custodial or oversight tasks shall be completed during business hours, except in cases of

emergency and approved by Facility Manager/

3. County Facilities

The initial contract will cover:

Madison County Custodial Services RFP

Page 2 of 18

1. Madison County Courthouse, 112 John Wayne Dr, Winterset IA

2. Madison County Annex, 201 W. Court Ave, Winterset IA

3. Secondary Roads, 1105 East Court Ave, Winterset IA

Potential expansion may include:

4. Elderly Services building, 1006 John Wayne Dr., Winterset IA

4. Contractor Responsibilities

 Provide and supervise all staff necessary to meet the scope of work, reporting to county Facility

Manager/County Administrator

 Mandatory Background Checks:

o All employees assigned to County facilities must undergo comprehensive federal, state,

and local criminal background checks

o No employee with a felony conviction, any crimes involving dishonesty, theft, violence, or

offenses against vulnerable populations shall be assigned to County facilities

o All employees assigned to County facilities must be able to work legally in the United

States.

o Proof of completed background checks must be made available to the County upon

request

o The County reserves the right to deny access to any employee at its sole discretion

 Provide all custodial supplies, consumables, and equipment unless otherwise specified

 Maintain required insurance coverage, including general liability and workers’ compensation

 Comply with all applicable federal, state, and local laws, and with County policies regarding safety

and facility access

 Awarded vendor shall coordinate a 1-2 week training/custodial turn over with current buildings

and grounds staff. This is to ensure that the incoming vendor understands the expected scope of

services. Any scheduled services that are not performed to standard become at Risk for payment

 Please see appendices for more detailed information and response formats.

5. Scalability of Services and Pricing

The County currently requires services for three (3) buildings. During the contract term, the County may

add up to one (1) additional building, for a total of four (4) facilities.

 Contractors must demonstrate the ability to scale services accordingly

 Unit pricing (per building or per square foot, as applicable) provided in Appendix C shall remain

valid for the addition of buildings during the contract term

Madison County Custodial Services RFP

Page 3 of 18

 Additional facilities will be incorporated through a written amendment at the same unit rates

proposed

 Contractors shall provide a clear methodology for cost adjustments if additional buildings are

added

6. Proposal Submission Requirements

Proposals must include:

1. Company Profile – background, years in business, and relevant experience

2. Staffing Plan – description of custodial team staffing and qualifications

3. Scope Response – explanation of how services will be performed and managed

4. References – at least three (3) comparable clients

5. Pricing Proposal – completed Appendix C or proposal pricing sheet with similar response format

6. Insurance & Compliance Documentation

7. Evaluation Criteria

Proposals will be evaluated on:

 Experience and qualifications

 Staffing and oversight plan

 Responsiveness to Scope of Services

 References and past performance

 Cost competitiveness and clarity of pricing

8. Timeline

 RFP Issued:

 Pre-Bid Meeting & Facility Walkthrough:

 Questions Due (Written Only):

 Proposals Due:

 Bid opening & evaluation:

 Anticipated Award:

 Contract Start Date:

Tuesday, February 10, 2026

Monday, February 23, 2026

Monday, March 2, 2026

Friday, March 13, 2026

Tuesday, March 17, 2026

Between Tuesday, March 17 & 24, 2026

Monday, June 1, 2026

Madison County Custodial Services RFP

Page 4 of 18

9. RFP Questions

1. All questions must be submitted in writing referencing the relevant RFP section or appendix

2. The County will issue written responses in the form of an official addendum

3. Addenda will be sent to all prospective bidders who attended the pre-bid meeting

4. No verbal instructions or informal communications from County staff will alter RFP requirements

10. Submission Instructions

Each bidding firm will submit three sealed (3) hard copies and one sealed (1) digital copy (USB) of its

proposal by the deadline of 4:00 p.m., Friday, March 13, 2026, to:

Madison County Board of Supervisors

Attn: Board Clerk Lance Coulter

112 N. John Wayne Dr.

Winterset, IA 50273

Mark the envelope: “Proposal for Custodial Services RFP – [Firm Name]”.

Late submissions will not be considered

Faxed submissions will not be considered.

Emailed submissions will not be considered.

11. Additional Instructions to Bidders & General Terms & Conditions - See Appendix D

Madison County Custodial Services RFP

Page 5 of 18

Commodity Codes

• NAICS 561720Janitorial Services

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