Project Information

Bid Title

Transit Shelter with Solar Lights

Issuing Agency

Steuben County

Location

New York

Published Date

May 28, 2026

Closing Date

Jun 18, 2026

Government Level

State & Local

Status

Closed

Ref. #

GC-26-017-B

Original Source

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Bid Documents

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Project Description

Bid Number:	GC-26-017-B
Bid Title:	Transit Shelter with Solar Lights
Category:	General County Bids
Status:	Open

Publication Date/Time: 5/28/2026 12:00 AM Closing Date/Time: 6/18/2026 1:30 PM Related Documents: GC-26-017-B Transit Shelter with Solar Lights (PDF)

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PURCHASING DEPARTMENT

COUNTY OF STEUBEN

3 EAST PULTENEY SQUARE

BATH, NEW YORK 14810-1510

(607) 664-2484

LEGAL NOTICE

The Agriculture, Industry and Planning Committee of the Steuben County Legislature and the

Steuben County Planning Director will receive competitive sealed bids per specifications for Transit

Shelter with Solar Lights; document #GC-26-017-B.

Bid documents are available at the Purchasing Department, 3 East Pulteney Square, Bath, New York.

Telephone number: 607-664-2484. These documents are also available on the Steuben County

website at www.steubencountyny.gov.

Interested parties assume all responsibility to acquire bid information and forms.

Bids will be received at the Purchasing Department until 1:30 P.M. local time on the following date:

Thursday, June 18, 2026, at which time and place all bids will be publicly opened and read.

To be considered, bids must be submitted on Steuben County bid forms and delivered in a sealed

opaque envelope.

Dated: May 27, 2026

___________________

Jean A. Peterson

Interim Director of Purchasing

GENERAL TERMS AND CONDITIONS

1. Objective:

This bid document is published in order to obtain competitive prices for a transit shelter with

solar lights.

2. Acquisition of Bid Documents:

a) Bid documents are available at the Steuben County Purchasing Department, 3 East

Pulteney Square, Bath, New York. The office is open Monday – Friday, 8:30 A.M. –

4:30 P.M., except holidays. Telephone number is 607-664-2484. These documents are

also available on the internet; Steuben County website at www.steubencountyny.org.

b) Each contractor bears sole responsibility for acquisition of bid documents. Request for

bid documents to be forwarded is neither a guarantee nor an incurred obligation on the

part of Steuben County to ensure contractor’s receipt of bid documents; timely or

otherwise.

c) Receipt of these bid documents, unsolicited or otherwise, shall not be construed a pre-

determination of contractor’s qualifications to receive a contract award. Nor shall said

receipt of these bid documents be interpreted as an endorsement that the recipient’s

equipment, materials, products, and/or services are in compliance with the bid

specifications.

3. Document Number:

a) This document has been assigned the following number: GC-26-017-B.

b) Relevant award(s), contract(s), agreement(s), correspondence, etc. shall reference the

assigned document number.

b) It shall be understood by all interested parties that unless amended by, and only to the

extent amended by, the Director of Purchasing, this document (as well as all

requirements set forth herein) shall become an integral component of any and all

relevant contract(s)/purchase order(s)/agreement(s).

4. Examination, Interpretation, Correction of Bid Documents:

Each contractor shall examine all bid documents and judge all matters relating to the

adequacy and accuracy of such documents. Any inquiries, suggestions or requests concerning

interpretation, clarification or additional information pertaining to this bid solicitation shall be in

writing and submitted to the Purchasing Department. The County shall not be responsible for

oral interpretations given by any county employee, representative or others. The issuance of

written addendum/addenda is the only official method whereby interpretation, clarification or

additional information can be given.

5. Requirements:

a) Prevailing Law -

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To all interested parties – any and all requirements specified herein notwithstanding, it is

Steuben County’s intent that, in all instances and under any circumstance, the law of the

land shall be in force. Steuben County does not knowingly request nor does it knowingly

authorize action(s) which are contrary to the laws, regulations, mandates and all such

statutes which are in force at any time during the term of any contract awarded as a

result of this bid solicitation. Laws, regulations, mandates and all such statutes as

promulgated by authorized government entities shall prevail.

b) Requirements –

It shall be understood and agreed by all interested parties that, unless amended

(specifications modified and/or waived) by Steuben County, and only to the extent

amended by the County, any and all information contained in this bid document is to be

considered an essential component of the bid document and subsequent contract(s)

and that the bid document as published or amended represents the requirements

acceptable to Steuben County.

However, any and all requirements specified herein notwithstanding, it shall be

understood and agreed by all interested parties that the following shall apply:

Steuben County reserves as its right, the right to amend (modify and/or waive)

specifications where such amendment;

1) does not alter the essential nature and/or performance (the form, function, and

utility) of the equipment, product, or service.

2) encourages the proffer of equivalent equipment, product, or service from

interested contractors and manufacturers.

c) Unless amended (specifications modified and/or waived) by the County, and only to

the extent amended by the County, this document (all information, terms and

conditions, requirements, specifications, and addendum/addenda) shall prevail. If

amended, said document as amended shall prevail.

1) Award of a bid shall not be construed as approval, by the County, for the

contractor to deviate from this document; regardless of whether said deviation(s)

is stated in the contractor's attachment(s) to its bid.

2) Further, the County shall not be bound by the contents and language expressed

in the contractor’s bid attachment(s) to its bid; including any attachment(s)

submitted to the contractor by manufacturers, sub-contractors, suppliers, and

other parties.

6. Preparation of Bid Documents:

Bids must be submitted on the forms provided in the bid documents and prepared in the

following manner:

a) All bid forms shall be legibly completed using a permanent medium (e.g. ink,

typewriter, laser printer, etc.).

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1) If the submittal of unit price(s) is a requirement, said unit price(s)

shall prevail.

2) All mathematical functions (extensions, additions, etc.) are subject to

audit.

3) In the event of a discrepancy between the price in words and that in figures, the

lower price shall be considered the price bid.

4) Each price bid shall be expressed as a numerical dollar value; indicators such as

ditto marks, arrows, etc. are not acceptable.

b) All forms requiring the contractor’s signature shall be signed by the contractor or the

contractor’s authorized representative. Erasures and/or alterations shall be initialed by

the individual whose signature appears on the bid forms.

c) The contractor shall submit the bid in accordance with the bid documents and shall not

make any changes in the wording of the bid forms or make any stipulations or qualify

the bid in any manner.

d) Unless otherwise specified by Steuben County, all bids are required to be FOB

Destination, freight allowed. Destination to be designated by the County.

e) All bids shall be firm for a period of forty-five (45) days from the bid opening date;

during which time the County shall render its decision.

7. Non-Collusive Bidding Clause and Certificate:

a) Clause –

“By submission of this bid, each contractor and each person signing on behalf of any

contractor certifies, and in the case of a joint bid, each party thereto certifies as to its

own organization, under penalty of perjury, that to the best of knowledge and belief:

1) The prices in this bid have been arrived at independently without

collusion, consultation, communication or agreement, for the purpose

of restricting competition, as to any matter relating to such prices

with any other contractor or with any competitor;

2) Unless otherwise required by law, the prices which have been quoted in this bid

have not been knowingly disclosed by the contractor and will not knowingly be

disclosed by the contractor prior to opening, directly or indirectly, to any other

bidder or to any competitor; and

3) No attempt has been made or will be made by the contractor to induce any other

person, partnership or corporation to submit or not to submit a bid for the purpose

of restricting competition.”

b. The contractor shall submit a signed and dated Non-Collusive Bidding Certificate with its

bid. Said certificate is mandated by Chapter 956 of the Laws of New York State,

pursuant to Section 103-D of the General Municipal Law. Reference the “NON-

COLLUSIVE BIDDING CERTIFICATE” form included in this bid document.

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8. Hold Harmless Clause and Form:

a) Clause –

“The contractor agrees that it shall at all times save harmless the County of Steuben

from all claims, damages or judgements or for the defense or payment thereof, based

on any claim, action or cause of action whatsoever, including any action for libel,

slander, or personal injury, or any affiliated claims, by reason of any act or failure to

properly act on the part of the contractor and in particular as may arise from the

performance under this contract. In the event of an injury by the subcontractor or its

employees, they shall cause notice to be served upon the County within twenty-four

(24) hours of any such injury.”

b) The contractor shall submit a signed and dated Hold Harmless Clause form with its bid.

Reference the “HOLD HARMLESS CLAUSE” form included in this bid document.

9. Iranian Energy Sector Divestment Certification:

Contractor hereby represents that said contractor is in compliance with New York State

General Municipal Law Section 103-g entitled “Iranian Energy Sector Divestment”.

By submission of this bid, each contractor and each person signing on behalf of any contractor

certifies and in the case of a joint bid, each party thereto certifies as to its own organization,

under penalty of perjury, that to the best of its knowledge and belief, that each bidder is not

on the list created pursuant to NYS Finance Law Section 165-a(3)(b).

The contractor shall submit a signed, notarized and dated Iranian Energy Sector Divestment

Certification with its bid.

Said certificate is mandated by Section 103-g of the General Municipal Law. Reference the

Iranian Energy Sector Divestment Certificate form included in this bid document.

10. Prevention of Sexual Harassment:

Contractor hereby represents that said contractor is in compliance with New York State Labor

Law Section 201-g entitled “Prevention of Sexual Harassment”.

Contractor offering to provide services pursuant to this contract, as a Consultant, joint venture

consultant, subcontractor, attests that its performance of the services outlined in this contract

has a written policy addressing sexual harassment prevention in the workplace and provides

training, which meets the New York State Department of Labor’s model policy and training

standards, to all employees on an annual basis.

Furthermore, by submission of this Expression of Interest procurement document, each

contractor and each person signing on behalf of any contractor certifies, and in the case of a

joint submission each party thereto certifies its own organization, under penalty of perjury,

that the submitter has and has implemented a written policy addressing sexual harassment

prevention training to all of its employees. Such policy shall at minimum meet the

requirements of Section Two Hundred One – g of the New York State Labor Law (NYS Labor

Law §201-g).

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Commodity Codes

• NAICS 221114Solar Electric Power Generation
• NAICS 237130Power and Communication Line and Related Structures Construction
• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 335122Commercial, Industrial, and Institutional Electric Lighting Fixture Manufacturing

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