Project Information

Bid Title

Golf Course Hole Renovations - Golf Course Contractor

Issuing Agency

City of Gatlinburg

Location

Tennessee

Published Date

Mar 10, 2026

Closing Date

Apr 2, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Opening	Time	Description
Golf Course Hole Renovations - Golf Course Contractor	Bid Opening: April 2, 2026 - 2:30 p.m. Pre-Bid Meeting: March 24 (See Bid Documents for more information)	Please respond by the date, if interested. Please check the information on the first page of the document for the contact person if you have any questions. Bid Documents - Golf Course Contractor

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INVITATION TO BIDDERS

The City of Gatlinburg is accepting bids for the Gatlinburg Golf Course Holes

Renovation Project for the Gatlinburg Golf Course, located at 520 Dollywood Lane,

Pigeon Forge, Tennessee.

The project has been designed by Jeff Lawrence, ASGCA, President/Principal

Architect, Lawrence Golf Design, and consists of renovations to selected golf holes,

including associated grading, shaping, drainage, bunker work, turf improvements, and

related infrastructure as identified in the bid documents.

Prospective vendors must have extensive experience in the type of Golf Course

renovations that are listed in the detailed specifications.

Bid Documents may be obtained from and Technical questions regarding

Specifications should be directed to:

Jeff Lawrence, ASGCA

President/Principal Architect

Lawrence Golf Design

Email: Jeff@LawrenceGolfDesign.com

Mobile: (864) 360-5572

Bids shall be received until: 2:30 PM on April 2, 2026, at Gatlinburg City Hall, 1230

East Parkway, Gatlinburg, TN 37738. at which time they will be publicly opened and

read aloud. No bid may be withdrawn for thirty (30) days.

There will be a mandatory pre-bid meeting on March 24, 2026, for any company that

did not participate in the first pre-bid meeting on January 28, 2026. This meeting will

outline the scope of work, site inspection and open Q&A for all participants. Those who

attended the previous pre-bid meeting are free to come to this one as well.

Bids shall be submitted in a sealed envelope with the Bidder’s name, address, date

and time of bid opening, and the quotation:

“Bid on Gatlinburg Golf Course Holes Renovation Project – Golf Course

Contractor” clearly stated on the outside of the envelope.

The City of Gatlinburg reserves the right to waive any informalities in, or to reject

any or all bids, and to accept the bid deemed most favorable to the interests of

the City.

GENERAL PROVISIONS

Prices quoted shall not include Federal or State taxes, if any are applicable. The

successful bidder shall furnish tax exemption forms, if required, with their invoices.

Prices quoted shall be F.O.B. Pigeon Forge, Tennessee, unless otherwise indicated.

Any additions, deletions, or variations from the specifications must be clearly noted.

Inspection of all work, materials, or equipment shall be conducted by an agent of the

City of Gatlinburg. Any work or materials found defective or failing to meet contract

requirements shall be rejected and replaced at the bidder’s expense.

The City of Gatlinburg reserves the right to defer payment for thirty (30) days after

delivery or completion and further reserves the right to reject any or all bids.

The bidder agrees to indemnify and hold harmless the City of Gatlinburg from any

and all liability, loss, or damage arising from work performed under this agreement.

The bidder shall notify the City, in writing, within thirty (30) days, by registered mail, of

any claim against the bidder relating to indemnified obligations.

It is the policy of the City of Gatlinburg not to discriminate on the basis of race, color,

national origin, age, sex, or disability in employment practices or in the administration of

its programs and services. The contractor certifies compliance with this policy.

The vendor shall possess all required licenses and insurance necessary to perform

this type and size of project. This is solely the responsibility of the bidder and non-

compliance may result in being disqualified from consideration

Certain projects with a total cost of $25,000 or more require a Tennessee

Contractor’s License. The License Number, Classification, and Expiration Date

MUST be listed on the bid envelope. Bidders may not use the license of another

contractor to bid on any City of Gatlinburg project.

DELIVERABLES & REQUIREMENTS

Bid Documents from the golf course architect will include the following:

1- Plans set for holes 16-17-18 and No.10

2- Technical Specifications (Golf)

3- Bill of Quantities

4- Proposed Schedule

5- Irrigation Plan & BOQ for Irrigation

6- Soil Analysis

7- Pond Analysis

Note: Other documents from the project engineer and irrigation designer and will

likely be part of this package as separate documents.

Requirements

• The contractor(s) shall have a depth of golf course construction experience

(minimum of 10 years) that can deliver high-quality work and has a portfolio of past

projects to show their depth of experience. A minimum of three (3) references will

be required to show experience is similar type projects.

• Experience in golf course irrigation (materials, installation, etc.).

• Contractor should produce their own proposed schedule based on the scope of

work and planting dates to achieve a successful growth.

• The timeline for renovation will have to be coordinated with Golf Course personnel.

• Provide a list and qualifications of any sub-contractors you intend to use. It is

encouraged to utilize local/regional contractors.

• After the pre-bid meeting, all questions shall be directed to the golf course architect

and will be shared with all qualified contractors bidding the job. Please try to submit

all questions at one time to help streamline the Q&A timeline.

• Contractor(s) shall also adhere to any engineering requirements/specifications that

supersede the golf architect’s specifications.

• An itemized list of equipment and personnel that will be on site during the

construction process.

• The contract will include Liquidated Damages for exceeding time frame.

• Contractor shall provide a Performance Bond

• Contract will include agreed Retainage % to be held back until project is

completed.

• Any items that contractors have questions about can be addressed at the

mandatory pre-bid meeting on 3-24-26.

• Contractor shall provide the following certifications:

o Drug-free Workplace Affidavit

o Iran Divestment Act

Robert L. Holt, Finance Director

City of Gatlinburg

1230 East Parkway

P.O. Box 5

Gatlinburg, TN 37738

RE: Bid on Renovation of Selected Holes at Gatlinburg Golf Course – Golf Course

Contractor

We have reviewed the Invitation to Bid and Specifications and offer the following

(complete all sections below):

$_______________________________ Lump Sum Cost, all inclusive.

Time to completion is important for this project. The bidder/contractor hereby agrees to

complete the project within these number days of written notice to proceed from the

City.

__________ days

Any Deviations from the Specifications are listed Below:

DEVIATIONS: YES NO

______________________________________________________

______________________________________________________

______________________________________________________

Signed/ ________________________________

_______________________

Name (Print)

_______________________

Company Name

_______________

Date

________________

Telephone Number

_______________________

Address

_________________

Fax Number

_____________________________ ____________________________

City

State Zip

Email

EACH BIDDER SHALL SUBMIT THIS STATEMENT OF COMPLIANCE WITH THEIR

BID.

For Title VI and IX compliance, we ask for voluntary disclosure of the following

information:

Gender:

Male ____

Female____

Race: Caucasian_____

African American______

Other (please specify) ___________________

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 238990All Other Specialty Trade Contractors

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