Project Information

Bid Title

Request for Proposals - Shade Canopies in Noble Park

Issuing Agency

City of Paducah

Location

Kentucky

Published Date

Apr 29, 2026

Closing Date

May 14, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Request for Proposals - Shade Canopies in Noble Park

The City of Paducah Parks and Recreation Department is seeking proposals from qualified vendors for the furnishing, delivery, and installation of new shade canopies in Noble Park. This project is funded in whole or in part through a Community Development Block Grant (CDBG) and all applicable federal, state, and local requirements shall apply. Qualified vendors must be licensed and authorized to operate in the Commonwealth of Kentucky and must demonstrate experience in the design, supply, and installation of shade canopies for public park facilities in compliance with all applicable standards. The selected vendor shall provide all labor, materials, equipment, permits, demolition, hauling, installation, and related services necessary to complete the project in accordance with the specifications contained herein.

The total project budget shall not exceed $120,000, and must be inclusive of all services, materials, installation, and applicable fees. Vendors are invited to submit a proposal in accordance with the requirements as described herein no later than 10:30 am on Thursday, May 14, 2026.

Request for Proposals Packet - Shade Canopies in Noble Park

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REQUEST FOR PROPOSALS

SHADE CANOPIES

NOBLE PARK

Paducah, Kentucky

ISSUE DATE: April 30, 2026

DUE DATE: May 14, 2026

Contract Manager: Amie Clark, Director of Parks & Recreation

Contact Information: aclark@paducahky.gov

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CITY OF PADUCAH, KENTUCKY

REQUEST FOR PROPOSALS

NOBLE PARK SHADE CANOPIES PROJECT

INVITATION

The City of Paducah Parks and Recreation Department is seeking proposals from qualified vendors for the

furnishing, delivery, and installation of new shade canopies in Noble Park.

This project is funded in whole or in part through a Community Development Block Grant (CDBG) and all

applicable federal, state, and local requirements shall apply.

Qualified vendors must be licensed and authorized to operate in the Commonwealth of Kentucky and must

demonstrate experience in the design, supply, and installation of shade canopies for public park facilities in

compliance with all applicable standards.

The selected vendor shall provide all labor, materials, equipment, permits, demolition, hauling,

installation, and related services necessary to complete the project in accordance with the specifications

contained herein.

The total project budget shall not exceed $120,000, and must be inclusive of all services, materials,

installation, and applicable fees.

Vendors are invited to submit a proposal in accordance with the requirements as described herein no later

than 10:30 am on Thursday, May 14, 2026.

BACKGROUND

Bob Noble Park is celebrating its 100-yer anniversary in 2026. The park includes a public swimming

pool, splash pad, baseball fields, dog parks, basketball courts, tennis courts, pickleball courts, pavilions,

playgrounds, and an amphitheater.

The city seeks to improve the user experience by installing new shade structures at the public swimming

pool facility and tennis court facility.

MINIMUM VENDOR QUALIFICATIONS

Respondents must meet or exceed the following minimum qualifications:

1. Be legally authorized to operate within the Commonwealth of Kentucky.

2. Experienced in the design, supply, and installation of shade structures for public park facilities.

3. Demonstrate compliance with ASTM standards for design and layout.

4. Demonstrate compliance with Kentucky Building Code and IBC requirements.

5. Meet applicable ASTM, NRPA, CPSI, ADA accessibility standards.

6. Procure, at vendor’s expense, all permits, certificates, and licenses required for project completion.

7. Comply with all federal, state, and local laws, ordinances, and regulations.

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8. Provide no fewer than three (3) references for similar completed playground projects.

9. Provide insurance meeting City of Paducah requirements.

10. Obtain and maintain a current City of Paducah Business License.

11. Be in good standing with the City of Paducah and McCracken County.

12. Comply with all applicable federal labor standards and grant requirements associated with CDBG

funding.

SCOPE OF WORK

Furnish and Install Commercial Shade Canopy Systems

The Contractor shall provide all labor, materials, equipment, engineering (if required), fabrication,

delivery, permits, demolition, installation, inspections, and closeout documentation necessary for the

complete installation of permanent commercial-grade shade canopy systems for the City’s outdoor pool

facility and tennis facility located in Noble Park.

The city prefers manufacturer-certified pre-manufactured commercial shade canopy systems designed for

permanent public recreational use. Custom- engineered systems may be proposed as an approved

alternate only if they meet or exceed all requirements of this RFP and do not negatively impact project

schedule or budget.

All systems shall comply with applicable federal, state, and local codes and be suitable for public park

and recreational use under Kentucky climate conditions.

Temporary canopies, portable structures, residential-grade products and event tents shall not be accepted.

Contractor shall provide separate pricing and design considerations for the pool facility and tennis facility

as outlined below.

BASELINE REQUIREMENTS (APPLICABLE TO ALL SYSTEMS)

1. General Performance Requirements

All Canopy systems shall:

• Be designed for permanent public recreational use

• Withstand Kentucky environmental conditions including:

i. High UV exposure

ii. Rain and wind events

iii. Freeze/thaw cycles

iv. Snow and ice loads where applicable

• Provide long-term durability with minimal maintenance

• Meet or exceed all applicable building codes and safety standards

• Be suitable for high-occupancy public use areas

Minimum wind load requirement: 90 MPH or greater as required by local code.

2. Approved System Types

The City will accept:

• Manufacturer-certified pre-manufactured commercial shade canopy systems (preferred),

or

• Custom-engineered systems (approved alternate only)

All systems must include documentation verifying structural performance and code compliance.

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3. Materials – General Requirements

Shade Fabric (All Locations)

• Commercial-grade solution-dyed HDPE or solution-dyed acrylic fabric

• Minimum 95% UV blockage

• Minimum UPF 50+

• Fade-resistant (solution-dyed only; surface coatings not acceptable)

• High tear strength and tension-rated for permanent installation

• Mildew, mold, and stain resistant

• Flame-resistant where required by code

Structural Frame (All Locations)

• Hot-dip galvanized steel with powder-coated finish preferred

• Marine-grade aluminum acceptable if approved by owner

• Stainless steel hardware required

• Engineered for permanent installation and public use

• Designed for corrosion resistance in outdoor environments

4. Engineering and Code Compliance

Contractor shall provide either:

• Pre-Manufactured Systems

o Manufacturer specifications

o Standard engineered drawings

o Structural load ratings (wind/snow)

o Anchoring and installation requirements

o Code compliance documentation

• Custom-Engineered Systems

o Site-specific engineered drawings stamped by a Professional Engineer licensed in

Kentucky

o Structural calculations

o Wind and snow load calculations

o Foundation and anchoring design

o Shop drawings and installation plans

All systems shall comply with:

• Kentucky Building Code

• Current International Building Code (IBC)

• Local permitting requirements

• ADA accessibility requirements where applicable

5. Installation Requirements

Contractor shall provide:

• Concrete footings and/or engineered mounting systems

• Layout verification prior to installation

• Utility locates prior to excavation

• Restoration of disturbed areas

• Safe construction sequencing around active public facilities

• Final tensioning, adjustments, and commissioning

6. Warranty Requirements

Minimum warranties

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• Fabric – 10 years

• Structural frame – 10 years

• Workmanship – 2 years

Warranty shall cover:

• Excessive fading

• Fabric degradation or failure

• Structural corrosion or failure

• Connection failure

• Normal public recreational use conditions

7. Project Schedule Requirements

Contractor shall provide:

• Procurement and fabrication timelines

• Delivery schedule

• Installation schedule

• Substantial completion date

• Lead time disclosure for all major components

All work shall be completed no later than August 31, 2026.

The City reserves the right to require a liquidated damages provision in the agreement with

contractor in the event this deadline is not met.

8. Pricing Requirements

Provide itemized pricing using:

• Exhibit A – Pool Facility Canopy System

• Exhibit B – Tennis Facility Canopy System

The City reserves the right to accept or reject individual scope items.

The City reserves the right to include or exclude individual items from the final contract award.

Substitutions and alternates shall be considered only as approved equal products and must be

submitted with complete supporting documentation at the time of bid submission.

OUTDOOR POOL FACILITY SPECIFIC REQUIREMENTS

Provide permanent shade canopy structures for pool deck seating areas, spectator areas, and family

gathering spaces.

Structural frames shall remain installed year-round. Shade fabric shall be designed for seasonal

installation and removal from approximately May through August.

The system shall allow repeated seasonal fabric installation and removal without damage to the frame,

hardware, or fabric.

9. Additional Fabric Requirements

In addition to baseline requirements, fabric shall:

• Be resistant to chlorine exposure and pool chemicals

• Be suitable for repeated seasonal handling and storage

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Commodity Codes

• NAICS 238990All Other Specialty Trade Contractors
• NAICS 314910Textile Bag and Canvas Mills

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