Project Information

Bid Title

REQUEST FOR PROPOSALS – JANITORIAL SERVICES PETERSBURG PUBLIC LIBRARY

Issuing Agency

Borough of Petersburg

Location

Alaska

Published Date

Mar 4, 2026

Closing Date

Mar 17, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

REQUEST FOR PROPOSALS – JANITORIAL SERVICES PETERSBURG PUBLIC LIBRARY

Bid/RFP Status:

Open - accepting bids and proposals

Bid/RFP Due Date:

Tuesday, March 17, 2026 - 4:00pm

The Petersburg Borough is requesting sealed proposals for Janitorial Services at the Petersburg Public Library beginning April 1, 2026.

Proposals must be submitted in a sealed envelope marked “Library Janitorial RFP” and in accordance with the Request for Proposals document available from the Petersburg Public Library, PO Box 529, Petersburg, AK 99833, 907-772-3349, or by following the link below. Proposals submitted that do not meet the requirements outlined in the RFP may be rejected.

Sealed proposals will be received until 4:00 p.m., Tuesday, March 17, 2026, and will be opened and reviewed thereafter.

The Borough reserves the right to reject any or all proposals.

Supporting Documents

REQUEST FOR PROPOSALS – JANITORIAL SERVICES PETERSBURG PUBLIC LIBRARY (77 KB)

Attachment Preview

PETERSBURG BOROUGH

REQUEST FOR PROPOSALS

JANITORIAL SERVICES – PETERSBURG PUBLIC LIBRARY

The Petersburg Borough is seeking proposals for janitorial services at the Petersburg Public

Library beginning April 1, 2026.

Scope of Work

Services shall be performed at the Petersburg Public Library, including the lobby, arctic

entry, restrooms, teen room, children’s room, meeting rooms, staff areas, offices,

circulation desk, stack areas, and archive room.

Service Schedule

Cleaning shall be performed on Tuesday, Thursday, and Saturday, beginning one hour after

closing and completed prior to 7:00 a.m. the following morning.

Library public hours are:

• 11:00 a.m. – 4:00 p.m., Monday

• 11:00 a.m. – 8:00 p.m., Tuesday–Thursday

• 11:00 a.m. – 6:00 p.m., Friday and Saturday

The Contractor is responsible for securing the building upon completion of services.

Service Continuity

The Contractor is expected to provide consistent and reliable service throughout the term

of the contract. In the event of illness, vacation, or other absence, the Contractor shall

provide advance notice whenever possible and communicate with the Library Director

regarding coverage or scheduling adjustments. If coverage cannot be arranged, the

Contractor and Library Director will work together to determine an appropriate temporary

plan to maintain essential services.

Safety Reporting

The Contractor shall notify the Library Director of any observed safety concerns or unusual

conditions within the facility, including suspected hazardous materials, vandalism, or

property damage. Specific procedures related to safety reporting will be addressed in the

final contract.

1

Regular Services

Waste & Recycling:

• Empty interior waste and recycling receptacles; replace liners as needed

• Dispose of trash in exterior receptacle

• Empty and maintain the exterior garbage can located at the main entrance, including

replacing liners and sanitizing as needed

Floors:

• Sweep and damp mop hard surface areas

• Vacuum carpets

• Spot clean carpeted areas as needed

• Clean chair mats and entry mats

Restrooms:

• Clean and disinfect toilets, urinals, and sinks

• Clean mirrors and fixtures

• Disinfect floors, partitions, and high-touch surfaces

• Refill paper products and soap dispensers

Kitchenettes (2):

• Clean and sanitize sinks, countertops, cupboards, and dispensers

General Cleaning:

• Wipe exposed work surfaces and counters

• Spot clean interior glass and entry doors

• Spot clean upholstered furniture as needed

• Remove visible cobwebs

Spot cleaning of carpets and upholstery is included as needed. Full carpet extraction or

deep steam cleaning services are not included unless separately negotiated.

Quarterly Services

• Wash all interior windows

• Clean display cases

• Clean blinds or curtains

• Wipe walls and remove visible spots and marks from walls and baseboards

• Dust window sills and tops of stack shelving

• Clean handrails

• Vacuum under movable furniture

2

Supplies

The Library will provide toilet tissue, hand soap, dispenser paper towels, and garbage bags.

The Contractor shall provide all other cleaning supplies, tools, equipment, and cleaning

chemicals necessary to perform the work and shall notify the Library Director when

Borough-supplied items need to be reordered.

Storage and Safety

Cleaning supplies and equipment may be stored in a neat and orderly manner in the

designated janitor’s closet.

All cleaning agents shall be stored in sealed, properly labeled containers indicating their

contents. Safety Data Sheets (SDS) for all cleaning products used in the facility must be

readily available upon request.

Contract Term

The anticipated start date is April 1, 2026. The Borough reserves the right to adjust the start

date and timeline as necessary.

The Borough may terminate the contract with two (2) weeks written notice. The contractor

may terminate with thirty (30) days written notice.

Compensation

Proposals must include a proposed annual contract amount. Payments will be made

monthly.

Insurance Requirements

The selected contractor must provide:

• General Liability Insurance with a minimum combined limit of $2,000,000

• Petersburg Borough listed as Additional Insured

• Workers’ Compensation coverage as required by Alaska law (if applicable)

Proof of insurance is required prior to beginning work.

Walkthrough Opportunity

Interested proposers are encouraged to contact the Library Director to schedule a

walkthrough of the facility prior to submitting a proposal.

Proposal Requirements

A simple written proposal containing the information below is sufficient.

3

Your proposal must include:

1. Name and contact information

2. Brief description of relevant cleaning experience

3. At least two references (include contact name and phone number)

4. Proposed annual contract amount

5. Indication of ability to meet insurance requirements

Proposals must be received by Tuesday, March 17, 2026, at 4:00 p.m.

Submit to:

Petersburg Public Library

PO Box 329

Petersburg, AK 99833

The Borough reserves the right to reject any or all proposals.

4

Commodity Codes

• NAICS 561720Janitorial Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.