Project Information

Bid Title

Extended Outdoor Dining Barrier Placement and Removal Services

Issuing Agency

City of Nashua

Location

New Hampshire

Published Date

Dec 24, 2025

Closing Date

Jan 15, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP5003-011525

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP5003-011525
Bid Title:	Extended Outdoor Dining Barrier Placement and Removal Services
Category:	City
Status:	Open

Description: The City of Nashua (“City”) seeks qualified contractors (“Respondents”) to provide barrier placement and removal services for extended outdoor dining areas in downtown Nashua. Publication Date/Time: 12/24/2025 4:00 PM Closing Date/Time: 1/15/2026 3:00 PM Related Documents: RFP5003-011525 Extended Outdoor Dining Barrier Placement and Removal Services 2025 Main Street Outdoor Dining 20250603-As-Installed

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City of Nashua

Purchasing Department

Administrative Services Division

229 Main Street - Nashua, NH 03060

(603) 589-3330

Email: purchasing@nashuanh.gov

Request for Proposals: RFP5003-01525

Extended Outdoor Dining Barrier Placement and Removal Services

I. Overview

The City of Nashua (“City”) seeks qualified contractors (“Respondents”) to provide barrier placement

and removal services for extended outdoor dining areas in downtown Nashua. The work will be

proposed using the existing approved map for 2025 extended outdoor dining as established by the City.

This map may change slightly based on restaurant participation. Barriers are provided by City and will

need to be picked up an dropped off at Four Hills Landfill. Respondents must demonstrate experience in

traffic control, barrier installation, site safety, coordination with municipal departments, and compliance

with ADA, local zoning, and public safety requirements.

II. Background

In 2024, the City approved extended outdoor dining from May 1st to October 15th for three years so that

restaurants will have additional space for outdoor seating.

III. RFP Overview and Scope of Services

Respondents shall be responsible for:

Barrier Placement

• Pickup barriers from Four Hills Landfill. Contractor shall supply their own labor and equipment

(trucks, flatbed trailers, front end loader, etc.) for loading/unloading and hauling barrier

between the landfill and downtown. Landfill to be accessed during times when the gate is open

for DPW staff access (weekdays 6:30 AM - 4:00 PM) and coordinated in advance with the

Superintendent of Solid Waste.

• Set barriers in downtown at locations shown on a plan (to be provided by the City) and as

directed by City staff. Contractor shall provide a rubber tire excavator, operator, and at least

two laborers for placing/removing barrier. Coordinate with City Engineer to confirm exact

locations and any adjustments.

• Provide all required traffic control, to include a police officer detail and at least two flaggers.

• Ensure installation meets safety standards (visibility, stability, ADA compliance).

• Set barriers on April 30, 2026.

Barrier Removal

• Timely removal of barriers per City direction (October 16).

• Return barriers to Four Hills Landfill.

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Respondent will enter into a standard city contract (attached), including providing proof of insurance

with the City named as additional insured and bonding as/if required.

Payment will be 50% of total bid after placement of barrier, and remaining 50% after removal of barrier.

Bid pricing shall include all costs for contracting, administration, coordination, oversite of the work,

insurance, bonding, etc.

VII. Request for Proposal Timeline

The City is now accepting submittals electronically via Bonfire. A Digital ID is not required to

submit via Bonfire. Please review the electronic documents linked here, Bonfire Vendor

Guide and Vendor Bonfire Vendor Submission for more information. Copies are also available on the

City’s website in the Purchasing section within the Bids section. If an organization chose to

submit their proposal outside of Bonfire, the following is an alternate option:

Submit one (1) original and two (2) bound photocopies in a sealed envelope(s) or

package(s) clearly marked “RFP5003-011525 Extended Outdoor Dining Barrier Placement and Removal

Services”. A pdf version of all printed

material as well as any supplemental digital material shall be submitted in the form of a

thumb drive. The proposals and the names of the proposers who submit will be posted on

the city website, under Bid Results, within thirty-six (36) hours of proposal closing.

Proposals must be submitted, as outlined in the preceding paragraph, no later than

3:00PM on Thursday, January 15, 2026, c/o Purchasing Office, Room 11, City Hall, 229 Main

Street, Nashua NH, 03060. Proposals must be submitted in a format no less than 8.5x11 and

no more than 11x17 with digital copies of all printed material. Supporting digital media is

allowable but all submissions must address the items specified in the submission

requirements section of this proposal via printed material. Postmarks or other timestamps

will not be accepted in lieu of actual delivery. The firm can use whatever delivery

mechanism it chooses as long as it remains clear that the firm is responsible for

submissions prior to the date and time. The City has the right to waive any informalities in

the submittal procedure. The City of Nashua may reject any or all of the proposals on any

basis and without disclosure of a reason. Complete specifications and related

documentation is available on our website, content related to the RFP may be updated to

provide new information as it becomes available or in response to questions submitted in

writing. www.nashuanh.gov, under Services, Bid Opportunities, document RFP5003-011525.

Timeline is as follows:

Date

December 24, 2025

December 30, 2025, 10:00 am

January 2, 2026, 10:00 am

January 6, 2026, 3:00 pm

January 15, 2026, 3:00 pm

Item

RFP Opens

Informational Webinar for RFP - Optional

All applicant questions due to the City

City submits answers

RFP Submission Due by 3 PM EST

There will be an optional virtual pre-bid meeting on Tuesday, December 30 at 10:00 am via Zoom.

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Zoom log on Info:

Join Zoom Meeting

https://us02web.zoom.us/j/6035893330?pwd=YjZ5ZUtSMURySmdBRms1bXBLQ1NUdz09&omn=817056

04403

Meeting ID: 603 589 3330

Passcode: 5893333

Please note when signing into the Zoom meeting please include your full name and company.

Attendance to this meeting is recommended for all wishing to submit a proposal for this project,

however, respondents who do not attend may submit questions in writing per the dates specified in this

RFP. The meeting is an opportunity for the City of Nashua to provide an overview of the project

objectives. Respondents are encouraged to attend and participate in the meeting.

Respondents are encouraged to submit questions via email; however, the City assumes no liability for

assuring accurate and complete email transmission/receipt and is not responsible to acknowledge

receipt. Inquires must be submitted in writing, citing the RFP title/number, page section, and must be

received not later than January 2, 2026 at 10:00 am to:

City of Nashua

229 Main Street, Nashua, NH 03060

purchasing@nashuanh.gov

The City will consider all timely-received questions and requests for change and, if reasonable and

appropriate, will issue an addendum to clarify or modify this RFP. Answers to submitted questions and

other addenda will be posed on the City of Nashua website www.nashuanh.gov, under Services; Bid

Opportunities; Current Bids; (Refer to RFP5003-011526) and on Bonfire not later than January 6, 2026 at

3:00 pm.

All proposals are binding for ninety (90) days following the deadline for submission, or until the effective

date of any binding resulting contract, whichever is later.

Proposals must be submitted in the format provided and address the items specified in the request. The

City may reject any or all proposals on any basis and without disclosure of a reason. The failure to make

such a disclosure shall not result in accrual of any right, claim or cause of action by any unsuccessful

bidder against the City. The City reserves the right to waive any irregularities when the public interest

will be served thereby. The City also reserves the right to negotiate any change or amendment in any

proposal without soliciting further requests for proposals if the action is necessary for the best interest

of the City.

The City of Nashua will reject the proposal of any proposer who is presently debarred, declared

ineligible or excluded by any Federal department or agency, and reserves the right to reject the proposal

of any proposer who has previously failed to perform any contract properly for any purchaser, or to

complete on time, contracts of a similar nature, who is not in the position to perform the contract, or

who neglect the payment of bills or otherwise disregarded its obligations to clients, purchasers,

subcontractors, material men, or employees.

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The City is exempt of all taxes. All proposals must be FOB Nashua, NH. All respondents must comply with

all applicable Equal Employment Opportunity laws.

Pursuant to NRO 5-78(F), the Purchasing Manager shall not solicit a bid from a contractor who is in

default on the payment of taxes, licenses or other monies due to the City. Therefore, this bid request is

void as to anyone who is in default on said payments.

GENERAL REQUIREMENTS

A. To be eligible for an award, a respondent must be deemed "responsible". A responsible respondent:

• has the ability, capacity and skill to provide the goods or services required

• can provide the goods or services within the time frame specified

• has a satisfactory record of integrity, reputation, judgment and experience

• has sufficient financial resources to provide the goods or services

• has an ability to provide future maintenance and support as required

• providing the respondent has provided goods or services to the City, has developed a positive

track record with the City

B. The successful respondent will be required to provide the City with certificates of insurance for

coverage as listed below and endorsements affecting coverage required by the contract within ten (10)

calendar days after the City issues the notice of award. The City requires thirty (30) calendar days

written notice of cancellation or material change in coverage. The certificate and endorsements for

each insurance policy must be signed by a person authorized by the insurer and who is licensed by the

State of New Hampshire. General Liability, Employer’s Liability and Auto Liability policies must name

the City of Nashua as an additional insured and reflect on the certificate of insurance:

• General Liability insurance in the amount of $1,000,000 per occurrence and $2,000,000

aggregate

• $1,000,000 Combined Single Limit Automobile Liability (coverage must include all owned, non-

owned and hired vehicles)

• Workers' Compensation Coverage in compliance with the State of New Hampshire statutes,

$100,000/$500,000/$100,000

• Professional Liability: $1,000,000

All respondents and subcontractors at every tier under this project will fully comply with NH RSA Chapter

281-A, "Workers' Compensation".

Respondent shall ensure that its activities and activities of its employees are in strict

compliance with all applicable federal, state and local statutes, ordinances, regulations and

rules, and permit requirements including without limitation, the Federal OSHA of 1970, as

amended and the standards and regulations issued hereunder, and all other statues, ordinances,

regulations, rules, standards and requirements of common law in relation to industrial hygiene

and safety, and the protection of health and the environment.

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The City of Nashua would like to emphasize the importance of construction work zone safety. The

City of Nashua has adopted the provisions of the Manual on Uniform Traffic Control Devices

(MUTCD) for work zone safety. Unless otherwise indicated in this contract, the contract shall follow

the requirements of the MUTCD at all roadway construction work zones.

C. The City also reserves the right to negotiate any change or amendment in any proposal without

soliciting further proposals if the action is necessary for the best interest of the City.

D. The City may conduct discussions with responsible respondents prior to selection. Successful

respondents shall begin performance upon receipt of an executed contract and a valid purchase order

issued from the City.

E. The City may reject any and all responses on any basis and without disclosure of a reason. The failure

to make such a disclosure shall not result in accrual of any right, claim, or cause of action by any

unsuccessful respondent against the City.

F. After the initial designation of a respondent, City Staff will work with the selected respondent to

negotiate final terms and conditions between the City and the successful respondents prior to the

Contract Award. A draft contract is attached.

G. The respondent shall meet all requirements of the Americans with Disabilities Act.

H. The City encourages disadvantaged business enterprise (DBE) participation from contractors and/or

subcontractors.

I. The respondent should understand that under the New Hampshire Right-to-Know Law, all documents

submitted in response to this request, including financial information, are considered public

information and will be made available to the public upon request, unless specifically exempted under

the law.

J. Any respondent submitting a proposal may appeal a pending award prior to award by the City. The

appellant must:

a. Submit a written protest to the City’s Purchasing Manager within five (5) business days after

the proposal opening.

b. Describe, in the written protest, the issues to be addressed on appeal

c. Post, with the written protest, a bond with a surety meeting the requirements of General

Condition 5.02 authorized to do business in this state or submit other security in a form

approved by the City who will hold the bond or security until a determination is made on the

appeal.

d. Post the bond or other security in the amount of 25% of the total dollar value of the appellant’s

bid, up to a maximum bond or other security amount of $250,000.00.

e. Not seek any type of judicial intervention until the City has rendered its final decision on the

protest.

The City will stop award actions until after the City’s Purchasing Manager has responded in writing to

the protest. If the appellant is not satisfied with the response, the appellant may then protest to the

Commodity Codes

• NAICS 561730Landscaping Services
• NAICS 561790Other Services to Buildings and Dwellings

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