Project Information

Bid Title

University Street and Baseline Drive Extension

Issuing Agency

Pella city

Location

Iowa

Published Date

Jan 21, 2026

Closing Date

Mar 10, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	University Street and Baseline Drive Extension
Category:	City of Pella Bids
Status:	Open
Bid Recipient:	City of Pella City Clerk

Description: See attached Notice to Bidders. Publication Date/Time: 1/20/2026 6:00 PM Publication Information: See attached Notice to Bidders. Closing Date/Time: 3/10/2026 11:00 AM Submittal Information: City of Pella City Hall Attn: City Clerk 825 Broadway Street Pella, IA 50219 Related Documents: Notice to Bidders - University Street Extension (PDF)

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NOTICE TO BIDDERS

UNIVERSITY STREET AND BASELINE DRIVE EXTENSION

PELLA, IOWA

2026

WATER MAIN, STORM/SEWER, GRADING, AND PAVING IMPROVEMENTS

Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising the

improvements as stated below must be filed before 11:00 AM on March 10, 2026, in the office of

the City Clerk, City Hall, 825 Broadway, City of Pella, Iowa. Proposals received after the deadline

for submission of bids as stated herein shall not be considered and shall be returned to the late

bidder unopened.

Time and Place Sealed Proposals Will be Opened and Considered. Sealed proposals will be

opened and bids tabulated at 11:00 AM on March 10, 2026, in the office of the City Clerk, Pella

City Hall, 825 Broadway, for consideration by the City of Pella at its meeting at 6:00 PM on

March 17, 2026 in the City Council Chambers, Public Safety Complex, 614 Main Street, Pella,

Iowa. The City Council may award a Contract at said meeting, or at such other time and place as

shall then be announced. The City of Pella reserves the right to reject any and all bids.

Time for Commencement and Completion of Work. Work on the improvement shall be

commenced immediately upon issuance of a written Notice to Proceed. The contract shall be fully

completed and ready for final payment by October 30, 2026. The written Notice to Proceed will

be issued no earlier than March 30, 2026.

Bid Security. Each bidder shall accompany its bid with bid security as security that the

successful bidder will enter into a contract for the work bid upon and will furnish after the award of

contract a corporate surety bond, in form acceptable to the City, for the faithful performance of the

contract, in an amount equal to one hundred percent of the amount of the contract. The bidder’s

security shall be in the amount fixed in the Instruction to Bidders and shall be in the form of a

cashier’s check, a certified check, or a bank money order drawn on a FDIC insured bank in Iowa or

on a FDIC insured bank chartered under the laws of the United States; or a certified share draft

drawn on a credit union in Iowa or chartered under the laws of the United States; or a bid bond on

the form provided in the contract documents with corporate surety satisfactory to the City. The bid

shall contain no condition except as provided in the specifications.

Contract Documents. Electronic project documents are available at no cost at

www.gardenassociates.net by clicking the “Bidding Documents” link and choosing the

“UNIVERSITY STREET AND BASELINE DRIVE EXTENSION PELLA, IOWA - 2026

WATER MAIN, STORM/SEWER, GRADING AND PAVING IMPROVEMENTS” project on

the left. Project information, engineer’s cost opinion, and plan holder information is also available

at this website. Plan downloads require the user to register for a free membership at

QuestCDN.com. Download delivery fee is $0.00. Bid forms, plans and specifications may be

obtained from Garden & Associates, Ltd., P.O. Box 451, 1701 3rd Avenue East, Suite 1,

Oskaloosa, IA 52577 upon deposit of $50.00. A refund of $50.00 for plans and specifications will

be made to those returning them in good condition within fourteen (14) days after the award of the

project.

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00100-1

Preference of Products and Labor. Preference shall be given to domestic construction materials

by the contractor, subcontractors, materialmen, and suppliers in performance of the contract and,

further, by virtue of statutory authority, preference will be given to products and provisions grown

and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully

required under Iowa statutes.

General Nature of Improvement. The work generally consists of the following:

Construction of University Street extension from 240th Place to 250th Avenue and construction of

Baseline Drive Extension to University Street: work includes but is not limited to 5,840 LF water

main, 23,380 SY of PCC pavement, 4,519 SY of PCC trail, 4,788 LF of storm sewer and

structures and miscellaneous associated work including cleanup and surface restoration. See Bid

Proposal for complete list of quantities.

Building materials, supplies, and equipment incorporated into said improvement are tax

exempt. Bidder shall not include payment of Iowa sales tax in Bid. The City will provide

Purchasing Agent Authorization Letter and Designated Exempt Entity Iowa Construction Sales

Tax Exemption Certificate. Contractor will coordinate sales tax exempt purchases with

subcontractors and material and equipment suppliers. Contractor will maintain records

identifying the materials purchased sales tax exempt and will maintain records verifying the use

of said materials on said improvement.

Payment to the Contractor for said improvements will be made in monthly estimates and one

final payment. Monthly estimates will be equivalent to ninety-seven percent (97%) of the contract

value of the work completed during the preceding calendar month. Such monthly payment will in

no way be construed as an act of acceptance for any part of the work partially or totally.

In accordance with Iowa statutes, a resident bidder shall be allowed a preference as against a

nonresident bidder from a state or foreign country if that state or foreign country gives or requires

any preference to bidders from that state or foreign country, including but not limited to any

preference to bidders, the imposition of any type of labor force preference, or any other form of

preferential treatment to bidders or laborers from that state or foreign country. The preference

allowed shall be equal to the preference given or required by the state or foreign country in which

the nonresident bidder is a resident. In the instance of a resident labor force preference, a

nonresident bidder shall apply the same resident labor force preference to a public improvement in

this state as would be required in the construction of a public improvement by the state or foreign

country in which the nonresident bidder is a resident.

Final payment to the Contractor will be made no earlier than thirty (30) days from and after

final acceptance of the work by the City. Before final payment is made, the Contractor shall file

with the City lien waivers from material suppliers and/or subcontractors showing that they were

paid in full for materials supplied and/or work performed on the project.

Liquidated damages in the amount of Seven Hundred Fifty Dollars ($750.00) per consecutive

calendar day will be assessed for each day that the work shall remain uncompleted after the end of

the contract period stated above.

Successful Bidder will be required to furnish Performance, Payment and Maintenance Bond

acceptable to the City of Pella on the form provided in the specifications in amounts equal to one

hundred percent (100%) of the contract price.

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Award of the contract will be to the lowest responsible bidder submitting the lowest acceptable bid.

The City of Pella hereby reserves the right to reject any or all bids, to waive informalities and

irregularities and to enter into such contract as it may deem to be for the best interest of the City of

Pella. Only one contract will be awarded for project.

Payment of the cost of said project will be made from funds from a HUD Grant, or from

such funds as may be lawfully used for said purpose. A combination of the above methods may

be used at the discretion of the City. Contractors will be required to comply with “Build

America Buy America” (BABA) requirements; Contractor is to use products that are produced in

the United States and is to provide Owner with required certifications that materials incorporated

into the Work are in full compliance with the BABA requirements as mandated by the

Infrastructure Investment and Jobs Act of 2021.

The successful bidder shall be subject to the following grant requirements:

A. The work to be performed under this contract is subject to the requirements of Section 3

of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (Section 3).

The purpose of Section 3 is intended to ensure that economic opportunities generated by HUD

funding benefit low- and very low-income individuals and businesses that employ them.

B. The parties to this contract agree to comply with HUD’s regulations in 24 CFR part 75,

which implement Section 3. As evidenced by their execution of this contract, the parties to this

contract certify that they are under no contractual or other impediment that would prevent them

from complying with the part 75 regulations.

C. The contractor agrees to post copies of a notice advising workers of the Contractor’s

commitments under Section 3 in conspicuous places at the work site where both employees and

applicants for training and employment positions can see the notice. The notice shall describe the

Section 3 preference, shall set forth minimum number and job titles subject to hire, availability of

apprenticeship and training positions, the qualifications for each; and the name and location of the

person(s) taking applications for each of the positions; and the anticipated date the work shall

begin.

D. The contractor agrees to provide written notice of employment and contracting

opportunities to all known Section 3 Workers and Section 3 Businesses.

E. The contractor agrees to employ, to the greatest extent feasible, Section 3 workers or

provide written justification to the recipient that is consistent with 24 CFR Part 75, describing why

it was unable to meet minimum numerical Section 3 Worker hours goals, despite its efforts to

comply with the provisions of this clause.

F. The contractor agrees to maintain records documenting Section 3 Workers that were hired to

work on previous Section 3 covered projects or activities that were retained by the contractor for

subsequent Section 3 covered projects or activities.

G. The contractor agrees to include compliance with Section 3 requirements in every

subcontract for Section 3 projects as defined in 24 CFR part 75, and agrees to take appropriate

action, as provided in an applicable provision of the subcontract upon a finding that the

subcontractor is in violation of the regulations in 24 CFR part 75. The contractor will not

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subcontract with any subcontractor where the contractor has notice or knowledge that the

subcontractor has been found in violation of the regulations in 24 CFR part 75.

H. The contractor will certify that any vacant employment positions, including training

positions, that are filled (1) after the contractor is selected but before the contract is executed, and

(2) with persons other than those to whom the regulations of 24 CFR part 75 require employment

opportunities to be directed, were not filled to circumvent the contractor’s obligations under 24

CFR part 75.

I. The contractor will certify that they have followed prioritization of effort in 24 CFR part

75.19 for all employment and training opportunities. The contractor will further certify that it

meets or exceeds the applicable Section 3 benchmarks, defined in 24 CFR Part 75.23, and if not,

shall describe in detail the qualitative efforts it has taken to pursue low- and very low-income

persons for economic opportunities.

J. Noncompliance with HUD’s regulations in 24 CFR part 75 may result in sanctions,

termination of this contract for default, and debarment or suspension from future HUD assisted

contracts.

Section 3 Business Concerns are encouraged to respond to this proposal. A Section 3 Business

Concern is one that satisfies one of the following requirements:

1. It is at least 51 percent owned and controlled by low- or very low-income persons;

2. Over 75 percent of the labor hours performed for the business over the prior three-month

period are performed by Section 3 Workers*; or

3. It is a business at least 51 percent owned and controlled by current public housing residents

or residents who currently live in Section 8-assisted housing.

* A Section 3 Worker is defined as any worker who currently fits or when hired within the past

five years fit at least one of the following categories, as documented:

1. The worker’s income for the previous or annualized calendar year is below the applicable

income limit established by HUD;

2. The worker is employed by a Section 3 business concern; or

3. The worker is a YouthBuild participant.

Contractor will be required to submit Section 3 Worker Self-Certification Form for all employees

and subcontractor employees that work on this project. Contractor and subcontractors will be

required to submit weekly certified payroll for all employees.

This Notice is given by authority of the City of Pella, Iowa.

Don DeWaard, Mayor

City of Pella, Iowa

ATTEST:

Mandy Smith, City Clerk

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Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 237990Other Heavy and Civil Engineering Construction

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