Project Information

Bid Title

Clinch Drive Water Main Extension

Issuing Agency

City of Fernandina Beach

Location

Florida

Published Date

Jan 28, 2026

Closing Date

Mar 3, 2026

Government Level

State & Local

Status

Closed

Ref. #

ITB 26-08

Original Source

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Bid Documents

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Project Description

Bid Number:	ITB 26-08
Bid Title:	Clinch Drive Water Main Extension
Category:	All Bids
Status:	Open

Description: NOTICE OF INVITATION TO BID ITB 26-08 CLINCH DRIVE WATER MAIN EXTENSION The City of Fernandina Beach, Florida is accepting competitive sealed bids for CLINCH DRIVE WATER MAIN EXTENSION. The City of Fernandina Beach will receive sealed bids through www.demandstar.com.  Submittals must be uploaded to Demandstar.com E-bidding System prior to 2:00PM(EST), March 3, 2026. A Mandatory Pre-bid meeting will be held at 10:00am (EST), February 5, 2026, at the City of Fernandina Beach Utility Office, 1180 S. 5th Fernandina Beach, FL  32034.  Submittals will not be considered from any firm that is not represented at the Mandatory Pre-bid meeting.  Any bidder who arrives after the meeting has concluded will not be considered. ITB documents can be found on the City of Fernandina Beach website, Bids/ Purchasing/Fernandina Beach, FL - Official Website. As of June 1, 2025, The City of Fernandina Beach will be using the DemandStar E-bidding system for the notification and distribution of the City’s ITB, RFP and RFQ documents.  Vendors should submit responses through the DemandStar website at www.demandstar.com.  The City asks that all vendors register with DemandStar for notification of open ITBs, RFPs and RFQs. To register, please go to www.demandstar.com/registration . On the registration form, enter the required information and be sure to select the City of Fernandina Beach as your Free Agency Registration. DemandStar is an independent entity and is not an agent or representative of the City. Communications to DemandStar do not constitute communications to the City. The City is not responsible for errors and omissions occurring in the transmission or download of any documents from this website. Vendors who obtain ITBs, RFPs and RFQs from a source other than DemandStar are cautioned that the information may be incomplete. Questions regarding the ITB requirements or process can be directed in writing to Wanda Weaks, Purchasing Specialist at For security reasons, you must enable JavaScript to view this E-mail address. . Topic: City of Fernandina Beach E-Bid Openings Join Zoom Meeting https://us06web.zoom.us/j/88112532076?pwd=JjvRPVsRgVpyJH6B09hWc5K3mx6LDf.1 Meeting ID: 881 1253 2076 Passcode: 840329 One tap mobile +13052241968,,88112532076#,,,,*840329# US +16469313860,,88112532076#,,,,*840329# US Publication Date/Time: 1/28/2026 1:00 PM Publication Information: Newsleader, Fernandina Beach, FL Closing Date/Time: 3/3/2026 2:00 PM Submittal Information: see related documents Pre-bid Meeting: 02/05/2026; 10:00AM Related Documents: Facilities_ConstructionContract_Sample 2025 Pages from COFB ROADWAY STANDARDS COFBWaterMainExtension2 plans EXHIBIT I Format Federal Contract Requirements_ARPA Funds_2022 ITB 26-08 Clinch Drive Water Main Extension

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CITY OF FERNANDINA BEACH

CONTRACT AND GENERAL CONDITIONS

FOR

CONSTRUCTION SERVICES

This AGREEMENT made on the _________ day of ___________in the year of 20____, BETWEEN the owner,

CITY OF FERNANDINA BEACH, 204 Ash Street, Fernandina Beach, FL 32034 (hereinafter referred to as

“Owner” or “City”) and the Contractor, (insert Name, Address, City, State, Zip)

PROJECT:

CONTRACTOR:

STATE CONTRACTOR LICENSE NO:

ARCHITECT/ENGINEER:

_____________________________________________________________________________________________________________

The OWNER and CONTRACTOR agree as follows:

ARTICLE 1 - CONTRACT DOCUMENTS

1. Enumeration of Contract Documents

Contract Documents comprise this Agreement, the plans, drawings, specifications, project manual, addenda,

and other materials contained in City of Fernandina Beach Bid Number_______________. Documents

comprising Bid Number ________________are incorporated into this Agreement by reference and are a part of

this Agreement as if attached or repeated herein. This Agreement represents the entire Agreement between the

parties hereto and supersedes any prior negotiations, representations, agreements, or understandings, either

written or oral.

2. Intent of Contract Documents

Execution of the Contract by the Contractor is a representation that the Contractor has become familiar with the

Contract Documents and field conditions under which the Work is to be performed within the requirements of

Work specified by the Contract Documents.

The headings of the sections of this Agreement and capitalizations are for the purpose of convenience only and

shall not be deemed to expand or limit the provisions contained in such sections.

3. Definitions:

Definitions are provided in Appendix 1 of this Agreement.

ARTICLE 2 - SCOPE OF WORK

The Contractor shall execute the entire Work described in the Contract Documents, Summary of Work.

ARTICLE 3 - COMMENCEMENT DATE

The Commencement Date shall be established by the Owner and communicated to the Contractor in a Notice to

Proceed (NTP) sent by registered mail to the Contractor's place of business not later than 30 days following

execution of the Contract, or receipt of all insurance certificates, bonds, and Schedules of Values required by the

Contract, whichever is later. Failure to provide the required insurance or bonds within ten (10) days of the Award

of Bid shall constitute a delay by the Contractor in honoring his Bid.

The Contractor will not commence Work on the project until receiving a Notice to Proceed from the Owner.

ARTICLE 4 - SUBSTANTIAL COMPLETION DATE

The Contractor shall commence work within fourteen (14) calendar days from the date of Notice to Proceed.

The Contractor shall achieve Substantial Completion of the Work not later than

__________________________consecutive calendar days after the date specified by the Notice to Proceed,

subject to adjustments of the Contract Time as provided in the Contract Documents. The Contractor shall

achieve Final Completion of the work not later than thirty (30) days after reaching Substantial Completion.

Time limits herein stated in the Contract Documents are of the essence of the Contract. By executing the

Agreement the Contractor confirms that the Contract Time is a reasonable period for performing the Work.

ARTICLE 5 - CONTRACT AMOUNT

The Owner shall pay the Contractor the sum of $xxx,xxx subject to additions and deductions as provided in the

Contract Documents for all Work described in Article 2.

_____________________________________________________________________________________________________________

ARTICLE 6 - LIQUIDATED DAMAGES

The Contractor and Owner mutually agree that said work shall be prosecuted regularly, diligently, and

uninterruptedly at such rate of progress as will ensure full completion thereof within the time specified. It is

expressly understood and agreed, by and between the Contractor and the Owner, that the time for the

completion of the Work described herein is a reasonable time for the completion of the same, taking into

consideration the average climatic range and usual industrial conditions prevailing.

If the said Contractor shall neglect, fail or refuse to complete the work within the time specified, or any proper

extension thereof granted in accordance with this Agreement, then the Contractor does hereby agree, as a part

consideration for the award of this contract, to pay to the Owner for the first twenty calendar days the amount of

Five Thousand Dollars ($5,000) and One Thousand Dollars ($1,000.00) per calendar day from the twenty first

day and beyond for each calendar day beyond the Substantial Completion Date not as a penalty but as

liquidated damages for such breach of Contract. Furthermore, the Contractor agrees to pay to the Owner the

amount of Two Thousand Dollars ($2,000) for each calendar day that the Work remains incomplete after the

date established for Final Completion.

The said amount is fixed and agreed upon by and between the Contractor and the Owner because of the

impracticably and extreme difficulty of fixing and ascertaining the actual damages the Owner would in such event

sustain, and said amount is agreed to be the amount of damages which the Owner would sustain. Also, failure

to meet requirements for substantial or final completion shall subject the Contractor to reinspection fees as set

forth in the specifications.

In addition to liquidated damages, should the Owner become liable for additional architectural fees due to delays

by the Contractor which extend construction beyond the contracted construction time, the Contractor shall be

liable for payment of such expenses to the Owner.

Both Liquidated Damages and Reinspection Fees shall be implemented using a Deductive Change Order or

Construction Change Directive. The exact form used and its titling of such change order shall be as determined

by the Owner.

ARTICLE 7 - PAYMENTS

1. Progress Payments

Based upon Applications for Payment submitted to the Architect/Engineer by the Contractor and Certificates for

Payment issued by the Architect/Engineer, the Owner shall make progress payments on account of the Contract

Amount to the Contractor as provided below and elsewhere in the Contract Documents.

The period covered by each Application for Payment shall be one calendar month ending on the last day of the

month.

Provided an Application for Payment is received by the Architect/Engineer not later than the 15th day of the

month, the Owner shall make payment to the Contractor not later than the last day of the month. If a valid

Application for Payment is received by the Architect/Engineer after the Application date fixed above, payment

shall be made 15 days after the Architect/Engineer received the Application for Payment.

Each Application for Payment shall be based upon the Schedule of Values submitted by the Contractor in

accordance with the Contract Documents.

Applications for Payment shall indicate the percentage of completion of each portion of the Work as of the end of

the period covered by the Application for Payment.

Subject to the provisions of the Contract Documents, the amount of each progress payment shall be computed

as follows:

Take that portion of the Contract Amount properly allocable to completed Work as determined by multiplying the

percentage completion of each portion of the Work by the share of the total Contract Amount allocated to that

portion of the Work in the Schedule of Values, less retainage of 10%.

Add that portion of the Contract Amount properly allocable to materials and equipment delivered and stored at

the Project Site for subsequent incorporation into the Work, less retainage of 10%.

Subtract the aggregate of previous payments made by the Owner.

The progress payment amount shall be further modified under the following circumstances:

Add, upon Substantial Completion of the Work, a sum sufficient to increase the total payments to 90% of the

Contract Amount, less such amounts as the Architect/Engineer and Owner shall determine for incomplete Work

and unsettled claims.

2. Final Payment

Final payment, comprising the entire unpaid balance of the Contract Amount, shall be made by the Owner to the

Contractor when the Contract has been fully performed and accepted by the Owner. Final payment shall be

contingent upon the Contractor providing all warranties, guaranties and waivers of liens required under the

Project Closeout Section of the Specifications. Furthermore, payment shall be made in accordance with the

Florida Prompt Payment Act applicable to local governments.

3. Certifying a Schedule of Values

Within 10 days after award of the Contract, the Contractor shall submit to the Architect/Engineer a Schedule of

Values allocating the values of various portions of the Work, prepared in such form and supported by such data

to substantiate its accuracy as the Architect/Engineer or Owner may require. This Schedule of Values shall be

reviewed by the Architect/Engineer and approved by the Owner, and shall be used as the basis for reviewing the

Contractor's Applications for Payment.

The Schedule of Values shall include a cost breakdown indexed per the Sections of the Specifications, which

shall clearly set forth labor as distinct from materials and from equipment. Rough-in work shall be shown

separately from finish work.

4. Contractor Applications for Payment

By the 15th of each month the Contractor shall submit to the Architect/Engineer an itemized Application for

Payment in accordance with the Schedule of Values. Such application shall be supported by data substantiating

the Contractor's right to payment as the Owner or Architect/Engineer may require. Payment shall be made on

account of materials and equipment delivered and suitably stored at the site for subsequent incorporation into

Work. If approved in writing by the Owner, payment may similarly be made for materials and equipment suitably

stored off the site.

Applications for Payment shall not include:

• Request payments on account of changes in the Work which have not been approved by the Owner in a

Change Order; and

• Payment of amounts the Contractor does not intend to pay to a Subcontractor or Supplier because of a

dispute or other reason.

The Contractor warrants that title to all Work covered by an Application for Payment will pass to the Owner no

later than the time of payment. The Contractor further warrants that all work, equipment and materials included

in the Application for Payment are to the best of the Contractor's knowledge, information and belief, free from

liens, claims, security interests or encumbrances.

5. Certification of Payment Requests

Within seven (7) days after receipt of a Contractor's Application for Payment, the Architect/Engineer, in

consultation with the Owner, will issue a Certificate for Payment for an amount the Architect/Engineer and Owner

determines is due, or notify the Contractor in writing of the reasons for withholding certification. A Certificate for

Payment shall not constitute acceptance of Work not in accordance with the Contract Documents.

6. Criteria for Withholding A Certificate for Payment

The Architect/Engineer or Owner may withhold approval of a Certificate for Payment or, because of subsequent

events, may nullify a prior approval of payment in whole or in part if in the Architect/Engineer's or Owner's

opinion Contractor representations to the Owner are not supported or are deemed inaccurate. If the Contractor

and Architect/Engineer or Owner cannot agree on a revised amount, the Architect/Engineer will promptly issue a

Certificate of Payment for the amount to which the Architect/Engineer and Owner are able to certify payment.

Certification may be withheld for these reasons:

Defective Work not corrected;

• Reasonable evidence that the Work cannot be completed for the unpaid balance of the Contract Amount

• Damages owed to the Owner or others;

• Evidence that the Work will not be completed within the Contract Time, and that the unpaid balance would

not be adequate to cover actual or estimated Liquidated Damages; or

• Failure by Contractor to make payments properly and promptly to subcontractors or suppliers; or

• Persistent failure to carry out the Work in accordance with the Contract Documents or other material breach

by Contractor.

When reasons for withholding certification are corrected, the Architect/Engineer and Owner will certify amounts

previously withheld.

ARTICLE 8 - TERMINATION OR SUSPENSION OF THE CONTRACT

1. Termination by The Contractor

The Contractor may terminate the Contract if work is stopped for a period of 60 days or longer for the following

reasons:

• Issuance of a Stop Work Order by a court regulatory agency having jurisdiction over the project; or

• An act of Government making materials or labor unavailable.

If any one of the reasons stated above exists, the Contractor shall be compensated as provided in this

Agreement only for Work executed in accordance with the Contract Documents.

2. Termination by The Owner For Cause

The Owner may terminate the Contract due to the Contractor's inability to perform for these reasons:

• Refusal or failure to supply properly skilled workers or materials;

• Disregarding the laws, ordinances or regulations of public authorities having jurisdiction over the Work; or

• Substantially breaching provisions of the Contract Documents.

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction

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