Project Information

Bid Title

2520 Graphing Calculator

Issuing Agency

Education Service Center

Location

Texas

Published Date

Feb 6, 2026

Closing Date

Mar 5, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

2520 Graphing Calculator

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Region 20 Purchasing Cooperative

1314 Hines Avenue

San Antonio, TX 78208-1899

Telephone: (210) 370-5204

www.esc20.net

February 6, 2026

SEALED PROPOSAL

Please respond to the following PROPOSAL not later than

2:00 p.m., March 5, 2026

Proposal on: Graphing Calculators

Vendor:________________________________________

Proposal No.: 2520

Term Pages 1 through 11

Proposal Pages 12 through 19

===========================================================================================================

The Region 20 Purchasing Cooperative (hereafter referred to as Co-Op) will be accepting proposals for the purchase of GRAPHING

CALCULATORS.

Sealed Proposals shall be filed no later than 2:00 p.m., Thursday, March 5, 2026. Proposals must be plainly marked on the outside of

envelope: SEALED PROPOSAL #2520 -- GRAPHING CALCULATORS, PROPOSAL OPENING -- 2:00 P.M., MARCH 5,

2026. Mail or deliver proposals to Jim Metzger, Purchasing Coordinator, ESC-20, and 1314 Hines Avenue, San Antonio, TX 78208-

1899. Only proposals received by the date and time specified will be considered. Proposal respondents are invited to be present at the

opening of the s to be held at ESC-20, Business Office, 1314 Hines Avenue, on the above date.

The Co-op is willing to assist any proposal respondents in the interpretation of proposal provisions or explanation of how proposal forms

are to be completed. Assistance can be received by visiting the ESC-20, Business Office, 1314 Hines Avenue; or calling (210) 370-5204.

Specifications as written meet all entity's admissible specified requirements. The Co-Op has evaluated these items and determined that

they are quality products. Whenever an article or material is defined by describing a proprietary product or by using the name of a

manufacturer or brand name, the term "or equal" if not inserted shall be implied. The specified article or material shall be understood as

indicating the type, function, minimum standard of design, efficiency and quality desired and shall not be construed as to exclude other

manufactured products of comparable quality, design and efficiency. Brands of equal quality or type are acceptable. Specifications

received from vendors that are different from the original requirements must meet or exceed original proposal specifications to be

considered as equivalent. The Co-op will be the sole judge to determine if products proposed/tested are equal.

The Co-op Advisory Committee and each participating district reserves the right to make final decisions on comparable items as equals.

Be very certain that items upon which you proposal are equal to items listed. Items delivered must be exact brand and model as tested

and awarded. Materials which are not equal may be returned to the vendor, transportation charges collect. Bidders shall indicate the

manufacturer's brand and catalog number of ALL items being proposal (including as specified).

PROPOSALS: Bidders must fill in all blank columns on items being proposal such as bidder's brand name and number, unit price and

total price. If brand bid differs from proposal specifications or packaging, list the differences for the brand being proposal beside the

item. This information must be clear and concise. Where there is an error in extension of price, the unit price shall govern.

PROPOSALS MUST BE MADE ON THE ENCLOSED PROPOSAL SHEETS. Only one proposal per item will be accepted.

Faxed proposals will not be considered. Original signatures are required on the proposal document. Company name should be noted at

the top of each page.

Vendors who do not proposal are requested to submit the enclosed "no proposal" form to Education Service Center, Region 20,

Purchasing Department, 1314 Hines Avenue, San Antonio, TX 78208, if they wish to receive future proposals. Updated address

information should be included with the "no proposal". Failure to do so may result in the company being deleted from our vendor list.

ALL OR NONE PROPOSALS WILL NOT BE ACCEPTED.

======================================================================================================

NOTE:

Exclude Federal and State Taxes.

The right is reserved to accept or reject quotations on

each item separately or as a whole.

Proposals received after the date and time specified will

not be accepted.

Region 20 Purchasing Cooperative

COMPANY: _________________________________________

Proposal On: #2520 Graphing Calculators

Term Page 2 of 19

===========================================================================================

Proposal prices shall be for the specified ordering unit. Region 20 Purchasing Cooperative personnel are not responsible to make changes

or recalculate proposals to agree with specified ordering units. Proposals which are qualified with conditional clauses, alterations, items

not called for in the proposal document, or irregularities of any kind are subject to disqualification by the Region 20 Purchasing

Cooperative, at its option.

Proposals may be withdrawn at any time prior to the official opening. Alterations made before opening time must be initialed by bidder

guaranteeing authenticity. After the official opening, all proposals shall be deemed final, conclusive, and irrevocable, and no proposal

shall be subject to correction or amendment for errors or miscalculations by the bidder. Upon approval of Co-Op, proposals may be

withdrawn for obvious miscalculations or industry-wide conditions. Proposals and modifications received after the time set for the

opening will be declared late and not eligible for opening and consideration. Late deliveries will be held unopened. Bidder will be

advised by mail that his proposal was late and not accepted and will be allowed to pick up his proposal package or furnish a "call tag" and

have the package picked up by a courier. Proposals will remain open and valid for acceptance for a period of 90 days following the

proposal opening. The Coop is not responsible for mail, courier or other delivery methods' in-transit time or non-delivery.

After the opening, the proposal will be checked against the mandatory requirements of the proposal to assure compliance. These

submittal requirements are obligatory, and failure to fully comply may deem the proposal unresponsive. If the proposal fails to meet any

mandatory requirements to the proposal, such failures will be noted and documented in a deficiency report by the Purchasing Specialist.

The Coop will evaluate each bidder's proposal to assure consistency between the various sections within the proposal. Any items that are

inconsistent or appear contradictory will be evaluated to determine if they should be classified as material deviations.

The Co-op reserves the right to accept or reject any or all proposals, to make awards for individual or grouped items as they may appear

to be most advantageous to the districts, to waive any technicality in proposal submitted, and to accept any part of a proposal as deemed

to be in the best interest of the Coop. Whenever the Cooperative has reasonable grounds to believe that a vendor will not perform as

contracted, the Cooperative may demand adequate assurance of due performance. The Co-Op reserves the right to multiple award this

proposal if deemed in the best interest of the Co-Op. To allow for standardization of equipment for all members, this proposal may

be multiple awarded.

CONTACT: All questions should be directed between 8:30 a.m. and 4:00 p.m., Monday through Friday to, Jim Metzger (210) 370-5204.

PRICE, QUALITY, AND SUITABILITY: ESC-20 is not only concerned with the best & lowest price for the user, but also the most

responsive and responsible vendor. Quality and suitability to purpose being controlling factors. We must have contractors that are

qualified and perform well. It is understood that the districts, through their Boards and/or the Co-Op, reserve the right to use all means at

their disposal to determine these factors. Proposal award shall be based on, but not necessarily limited to the following criteria to

determine the lowest responsive/responsible bidders: price, availability, quality, previous performance; experience; skill; ability; business

judgment; financial capacity; integrity; honesty; reference/reputation; promptness; estimated time of delivery/completion, results of

testing samples, evaluation of exceptions, responsiveness to proposal, special needs of each entity, vendor's follow-up of problems once

notified, and any other relevant factor that a private business entity would consider.

PAYMENT AND TERM DISCOUNT: Quote lowest possible net price after all trade discounts have been deducted. Term discount, if

any, must be indicated on Deviation Statement & Signature Page and will be considered in awarding proposals. Revision of Unit

Prices: It is agreed that proposal price may be superseded during the contract period only if such price revisions are the result of a general

industry price revision. (NOTE: Discounts accepted as part of this proposal are not subject to revision.) A written notice stipulating in

detail the price revision must be furnished to the Co-op, verified and approved in writing before revised prices go into effect.

All contracts and agreements between vendors and Co-op members shall strictly adhere to the statutes as set forth in the Uniform

Commercial Code as last amended in 1990 by the American Law Institute in the National Conference of Commissioners on uniform state

laws. Reference: Uniform Commercial Code, 1990 Official Text, 2/Sales. All parties agree that venue for any litigation arising from this

contract shall lie in San Antonio, Bexar County, Texas.

Region 20 Purchasing Cooperative

COMPANY: _________________________________________

Proposal On: #2520 Graphing Calculators

Term Page 3 of 19

===========================================================================================

BRAND and MODEL NUMBER AWARDED MUST BE THE BRAND and MODEL NUMBER DELIVERED. NO

UNAUTHORIZED SUBSTITUTIONS will be accepted. No substitutions shall be made in lieu of items offered and/or awarded in the

proposals unless the contractor(s) have obtained written permission from the Co-op. If items under contract are discontinued or become

unavailable from any manufacturer during the duration of the contract, the Co-op reserves the right to require the contractors to offer

substitutes. The Co-op reserves the right to accept or reject substitutes, and in the case of rejections the Co-op may cancel the item or

items in question.

All funding terms shall be established by The Texas Education Agency Financial Accountability System Resource Guide governing

expenditures of all tax dollars, and the availability of local, state and federal funds. Purchases will be made as funding allows.

The Co-op reserves the right to extend purchasing contracts to all qualified school districts, including Regional Service Centers, state or

local government agencies under subchapter B, General Interlocal Contracting Authority 791.011. Each school district is responsible for

approval of contracting authority by order of a duly authorized resolution adopted by each participating entity. Vendors will be contacted

from Education Service Center, Region 20 as to which school districts, Regional Service Centers, state or local government agencies has

recently joined the Co-op. Each vendor is then requested to extend all proposal prices to the new member on contracts that are currently

in force. This could result in additional quantities for some items.

In addition to other rights and remedies, the Co-op reserves the right to cancel the entire contract with any contractor who fails to perform

in any manner, or in accordance with the proposal as offered to and accepted by the Co-op. All goods are subject to inspection and return,

at the expense of the vendor, if found to be non-conforming to the proposal award. If items are non-conforming in any respect (quantity,

quality or packaging) the participants have the right to reject shipment without liability. When contractor cannot abide by terms and

conditions in fulfilling the contract, contractor must supply approved service or supplies from other sources at the contract price. If

contractor delays in the above, the Co-op reserves the right to purchase on the open market and charge contractor the difference between

contract price the purchase price. The Co-op is not responsible for items purchased by vendor(s) in anticipation of award.

Successful vendors should immediately notify the Co-Op (Jim Metzger) of inability to perform or inability to perform in a timely manner.

The Region 20 Purchasing Cooperative will notify participants of any authorized substitutions or late deliveries caused by manufacturing

delays, etc.

ACCEPTANCE: Contracts for purchase will be put into effect by means of purchase orders prepared by the individual districts

participating in the Co-Op. Purchase orders will be mailed to the successful bidder(s) as products are needed. Purchase orders will be

signed by either the purchasing official, business manager or superintendent of each school district after the Board of Trustees or their

designee has approved the purchase. All orders, deliveries, billings, and payments will be made with each member directly. Only

purchase orders stamped "Region 20 CO-OP" should be accepted by the vendor.

Renewal of contracts will be in accordance with Local Government Code 271.903 concerning non-appropriation of funds for multiple

year contracts. The Coop reserves the right to rescind the contract at the end of each fiscal year if it is determined that there are

insufficient funds to extend the contract.

This Contract shall remain in effect until (1) the Contract expires by its terms or (2) the Contract is terminated by mutual consent of

Region 20 Cooperative and Vendor. All Supplemental Contracts, purchase orders, and/or orders for goods or services issued by Region

20 Cooperative and/or members and accepted by Vendor shall survive the expiration or termination of this Contract. During the term of

any Supplemental Contract entered into between Vendor and a member, all terms of this Contract shall continue to apply to the

Supplemental Contract.

GENERAL TERMS:

a)

All contracts and agreements between vendors and Region 20 Purchasing Cooperative shall strictly adhere to the

statutes as set forth in the Uniform Commercial Code as last amended in 1990 by the American Law Institute in the

National Conference of Commissioners on uniform state laws. Reference: Uniform Commercial Code, 1990 Official

Text, 2/Sales.

b)

Vendors are advised that contracts are subject to all legal requirements provided for in the Texas Education Code,

Subchapter B, Section 44.031 and/or applicable state and federal statutes. Any proposal after being awarded becomes

subject to the Open Records Act, Article 6252-17a VTCS.

Region 20 Purchasing Cooperative

COMPANY: _________________________________________

Proposal On: #2520 Graphing Calculators

Term Page 4 of 19

===========================================================================================

c)

Wherever terms refer to Region 20 Purchasing Cooperative, they also apply to any school districts, regional service

centers, or other government agencies to which the proposal has been extended.

d)

Region 20 Purchasing Cooperative reserves the right to extend purchasing contracts to all qualified school districts,

including Regional Service Centers, and other government agencies under subchapter B, General Interlocal Contracting

Authority 791.011. Each school district, service center, or government agency is responsible for approval of

contracting authority by order of a duly authorized resolution adopted by each participating entity. Vendors will be

contacted from Region 20 Purchasing Cooperative as to which school districts, regional service centers, or government

agencies has recently joined to participate in this proposal. Each vendor is then requested to extend all contracts that

are currently in force to the new member.

Vendor should indicate willingness to extend contract when notified:

Yes

No

e)

Some orders may require special handling or delivery to another location. These will be negotiated with the vendor(s)

awarded, i.e. individual packaging, multiple deliveries, palletizing, delivery location.

f)

If product and/or service provided is not satisfactory, this agreement can be terminated at any time upon a 30-day

written notice.

g)

Region 20 Purchasing Cooperative reserve the right to all warranties, express and implied.

h)

All parties agree that venue for any litigation arising from this contract shall lie in San Antonio, Bexar County, Texas,

and that the laws of the State of Texas shall govern the rights of the parties and the validity and interpretation of any

purchase order, contract, or service agreement that shall arise from and include this proposal.

i)

Patented or copyright protected items: Vendor agrees to protect Region 20 Purchasing Cooperative from recourse and

all claims arising from rights under patent, copyright, trademark or application infringement.

j)

Award(s) resulting from this request are not exclusive agreements to purchase. Region 20 Purchasing Cooperative

reserve the right and option, without penalty, to purchase like materials and services from other legal sources when and

if such purchases, in their opinion, are necessary and in the best interest of Region 20 Purchasing Cooperative.

k)

It is understood and agreed that Region 20 Purchasing Cooperative reserve the right to make minor modifications to

conditions of this proposal due to unforeseen circumstances, by mutual agreement with selected supplier, both at the

time of acceptance of this quotation offer as so modified, and subsequent thereto.

l)

Substitutions are not acceptable without prior written approval of Region 20 Purchasing Cooperative. Unauthorized

substitutions may delay payment of invoices and shipper shall be required to pick up incorrect items. Region 20

Purchasing Cooperative shall not under any circumstances accept outdated materials, old stock, or obsolete products. If

items under contract are discontinued or become unavailable from any manufacturer during the duration of the contract,

Region 20 Purchasing Cooperative reserve the right to require the contractors to offer substitutes. Region 20

Purchasing Cooperative reserve the right to accept or reject substitutes, and in the case of rejections Region 20

Purchasing Cooperative may cancel the item or items in question.

m) Region 20 Purchasing Cooperative shall be sole interpreter of the terms, conditions, specifications and performance

requirements contained herein.

n)

The transfer or assignment of contracts is prohibited.

o)

TERMINATION FOR CONVENIENCE. Either party to this agreement may terminate this agreement upon 30

days written notice of such termination.

p)

TERMINATION FOR CAUSE. The Member may at its option immediately terminate this agreement by giving 30

day written notice of termination to the Contractor on the occurrence of any of the following.

The willful breach of this Agreement by the Contractor in the course of engagement, unless by the Member.

The habitual neglect by the Contractor of its duties, unless waived by the Member.

The Contractor may at its option immediately terminate this agreement by giving written notice of termination

to the Member on the occurrence of any of the following.

q)

KICKBACKS. It is a breach of ethics for any payment, gratuity or offer of employment to be made by or on behalf

of a subcontractor under a contract to the prime contractor or higher tier subcontractor for any contract of a school

district, or any person associated therewith, as an inducement for the award of a subcontract or order.

r)

RIGHTS TO INVENTIONS. The Contractor agrees to be compliant with the Rights to Inventions

Made by Nonprofit Organizations and Small Business Firms Under Government Grants and Contracts.

Region 20 Purchasing Cooperative

COMPANY: _________________________________________

Proposal On: #2520 Graphing Calculators

Term Page 5 of 19

===========================================================================================

s)

CLEAN AIR ACT AND THE FEDERAL WATER POLLUTION CONTROL ACT. The Contractor agrees to be

compliant with the Clean Air Act and the Federal Water Pollution Control Act and their implementing regulations.

t)

u)

ENERGY POLICY AND CONSERVATION ACT. The Contractor agrees to be compliant with the Energy Policy

and Conservation Act pertaining to mandatory standards and policies relating to energy efficiency contained in the state

energy conservation plan.

v)

DEBARMENT OR SUSPENSION. The Contractor certifies that neither they nor their subcontractor is debarred

suspended from receiving federal funds.

w) LOBBYING CERTIFICATION AND DISCLOSURE OF LOBBYING (BYRD ANTI- LOBBYING

AMENDMENT). The Contractor certifies that it has not and will not use any federal funds to lobby. If non-

federal funds are used to lobby, the contractor must complete the Disclosure of Lobbying and forward the disclosure to

the next tier, who must forward it through each tier to the federal awarding agency.

x)

COPYRIGHT. All contracts paid from state or federal grants administered by TEA must retain copyright for the

Texas Education Agency (TEA) and for the federal government (if a federally funded contract) unless otherwise

negotiated in writing with TEA. Pursuant to the provisions in 2 CFR § 200.315, title to intangible property vests in the

Member as long as such property is used for authorized purposes. However, TEA and the federal awarding agency

reserve a royalty-free, nonexclusive and irrevocable right to reproduce, publish, or otherwise use the work for federal

purposes, and to authorize others to do so.

y)

SOLID WASTE DISPOSAL ACT AND ITS IMPLEMENTING REGULATIONS. The Contractor certifies that

it is compliant with section 6002 of the Solid Waste Disposal Act and its implementing regulations. 2 CFR § 200.322.

z)

PROFIT AS A SEPARATE ELEMENT OF PRICE. For purchases using federal funds in excess of $150,000, a

Cooperative member may be required to negotiate profit as a separate element of the price; 2 CFR 200.323(b).

aa) EQUAL EMPLOYMENT OPPORTUNITY. 41 CFR 60-1.4(b) is hereby incorporated by reference.

bb) DAVIS-BACON ACT. For all Cooperative member prime construction contracts/purchases in excess of $2,000,

vendor shall comply with the Davis-Bacon Act (40 USC 3141-3144, and 3146-3148) as supplemented by Department

of Labor regulations (29 CFR Part 5). Vendor further agrees to that it shall also comply with the Copeland “Anti-

Kickback” Act (40 USC 3145), as supplemented by Department of Labor regulations (29 CFR Part

3).

cc) CONTRACT WORK HOURS AND SAFETY STANDARDS ACT. For all contracts or purchases in excess of

$100,000 that involve the employment of mechanics or laborers, vendor agrees to comply with 40 USC 3702 and 3704

as supplemented by Department of Labor regulations (29 CFR Part 5).

dd) Compliance with Texas Government Code 2252 and 2270 – I, the vendor, am in compliance with all applicable

provisions of Government Codes 2252 & 2270. This code requires vendors agree to NOT boycott Israel or do

business with companies that boycott Israel. In addition vendor cannot do business with Iran, Sudan or a known

terrorist organization. By submitting a response to the proposal, vendor certifies compliance with this code.

ee) NON-COLLUSION STATEMENT. The vendor affirms that he/she ·is duly authorized to execute a contract, that

this company, corporation, firm, partnership or individual has not prepared this proposal in collusion with any other

Proposer, and that the contents of this proposal as to prices, terms or conditions of said proposal will not be

communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business

prior to the official opening of a proposal. The proposer also affirms that they have not given; offered to give, do not

intend to give at any time hereinafter any economic opportunity, future employment, gift, loan, gratuity, specified

discount, trip, favor, or service to a private service in connection with this contract.

ff)

RECORD RETENTION. When federal funds are expended by Cooperative and all Cooperative members for any

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