Project Information

Bid Title

Rural Village Heating Stoves Project RFQ

Issuing Agency

Rural Alaska Community Action Program

Location

Alaska

Published Date

Dec 19, 2025

Closing Date

Dec 23, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Dec 19, 2025

Rural Village Heating Stoves Project RFQ

The Rural Alaska Community Action Program (RurAL CAP) is soliciting quotes from qualified retailers with Alaska business license to sell 3 TOYO TOMI Oil and 1 OSBURN wood stove, depending on your location, you will need to be able to ship them out to the villages. More details are found in the scope of work.

Submission Deadline: December23, 2025 4PM

RFQ Contact: Mike McAplin – mmcalpin@ruralcap.org

Read RFQ

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731 E. 8th Avenue

Anchorage, AK 99501

907.279.2511

www.ruralcap.org

REQUEST FOR QUOTE (RFQ)

RurAL CAP-WS-25-Q-24

Rural Village Heating Stoves Project

\

Prepared By: Darrel Behymer, CPP

Date: 12/11/25

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Rural Village Heating Stove Project RFQ

RurAL CAP-WX-25-Q-024

REQUEST FOR PROPOSAL

SUBMISSION DEADLINE: December 23rd at 4PM

Questions may be emailed to:

RFQ Contact Name: Mike McAplin

Email Address: mmcalpin@ruralcap.org

Rural Alaska Community Action Program, Inc. (RurAL CAP) Supportive Housing, Expeditor Inventory

Control, Mike McAplin, is requesting quotes from qualified retailers that are licensed and

Residentially Endorsed to do business in Alaska. Enclosed is pertinent information for use in

preparing your quote. This information will be used as a guide in preparing any subsequent

contract. Quotes must be received via email to dbehymer@ruralcap.org by 4:00 PM on December

23rd. All offers must include the reference on email subject, "Rural Village Heating Stove Project

RFQ,” and addressed to: Darrel Behymer, CPP. Offers received after the deadline specified above

will not be accepted. Responses to questions will be sent to all parties who have received quote

packages, proposals and who have registered their email address. To register your email, email

Darrel Behymer, CPP.

One (1) copy of your proposal is required for submission to RurAL CAP.

RurAL CAP reserves the right to reject any and all offers and waive informalities in procedures.

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RurAL CAP-WX-25-Q-024

INDEX

SECTIONS

1. General Information

2. Rules Governing Competition

3. Scope of Work

4. Proposal and Submission Requirements

5.

Evaluation and Selection Process

Attachment 1: Quote Sheet

SECTION 1: GENERAL INFORMATION

The Rural Alaska Community Action Program (RurAL CAP) is soliciting quotes from qualified retailers with

Alaska business license to sell 3 TOYO TOMI Oil and 1 OSBURN wood stove, depending on your

location, you will need to be able to ship them out to the villages. More details are found in the scope of

work.

The following proposal request will outline the project goals and detail the format you should submit your

proposal. Please read the timeline carefully. In order for your proposal to be considered, your proposal

must be submitted by our deadline at 4PM.

Preparation Costs & Fees

RurAL CAP shall not be responsible for quotes preparation costs, nor for costs including attorney’s fees

associated with any (administrative, judicial, or otherwise) challenge to the determination of the highest

ranked offerer and/or award of a contract and/or rejection of offers. By submitting a quote each offerer

agrees to be bound in this respect and waives all claims to such costs and fees.

SECTION 2: RULES GOVERNING COMPETITION

2.1 Examination of Offers

Offerers are encouraged to thoroughly review the complete RFP package prior to preparing and

submitting a response.

2.2 Confidentiality Information

The content of all offers will be kept confidential. A letter will be released to each vendor who

submitted their quotes if it has been accepted or not after the review committee has completed.

2.3 Proposal Format

Offers are expected to be brief and specifically address the criteria listed under the scope of work.

2.4 Signature Requirements All offers must be signed.

2.5 Quote Submission

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Rural Village Heating Stoves Project

RurAL CAP-WX-25-Q-024

RFQ shall be emailed to dbehymer@ruralcap.org

2.6 News Releases

News releases pertaining to any award that may result from the RFP shall not be made without

prior written approval of the RurAL CAP CEO.

2.7 Disposition of Offers

All materials submitted in response to this RFP shall become the property of RurAL CAP. The

original shall be retained for the official file and will become public record after the award of the

Contract or Contracts.

2.8 Modifications/Withdrawal of Proposals

A respondent may withdraw a quote at any time prior to the final submission date by sending

written notification of its withdrawal and signed by an agent authorized to represent the

respondent. The respondent may then submit new or modified quotes before the final submission

date. Modifications offered on any other matter, oral or written, will not be considered. A final

quote cannot be changed or withdrawn after the time designated for receipt except for

modifications requested by RurAL CAP after the date of receipt.

2.9 Oral Change/ Interpretation

No oral change or interpretation of any provision contained in this RFP is valid.

2.10 Late Submissions

Offers received after the RFP deadline will not be considered.

2.11 Rejection of Proposals

RurAL CAP reserves the right to reject any or all offers if determined to be in the best interest of

RurAL CAP.

2.12 Equal Employment Opportunity Reporting Requirements

The successful offerer may be required to execute and return EEO reporting forms if required.

2.13 License Requirement

The successful offerer is required to provide, with the offer, a current Business License (or

permit), and other required federal, state, or local licenses (if needed). Please review attached.

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Rural Village Heating Stoves Project

RurAL CAP-WX-25-Q-024

SECTION 3.0: SCOPE OF WORK

Work Details

RurAL CAP is seeking vendors with active Alaska business licenses, to provide us with a quote for the

list of oil and wood stoves below. Whoever provides us with the best offer, we are seeking to

contract with your business to buy these heating stoves over the next year, with an option to extend

it for an extra year.

If your business is not in Anchorage, please provide a delivery fee to air-cargo services. We will

connect with you where these stoves will be going.

TOYOTOMI LASER 731

TOYOTOMI LASER 531

TOYOTOMI LASER 301

OSBURN 1700 WOOD STOVE

SECTION 4.0: PROPOSAL AND SUBMISSION REQUIREMENTS

To achieve a uniform and expedited review process and ensure the maximum degree of comparability, it is

required that the offers be organized in the manner specified. Information in excess of those allowed will

not be evaluated or scored. One page shall be interpreted as one side of single lined, typed, 8 1/2” x 11”

paper.

4.1 Title Page

Show the request for quotes name (RFQ), offeror’s name, company name if applicable, address,

telephone number and date.

4.2 Proposed Cost

Offers must be submitted on Attachment 1: Quote Sheet, for services described under this scope of

work. The email must clearly state the RFP name and company name. (if the quote-sheet is too small,

please provide your own).

4.3 Provide a copy of your Business License

SECTION 5.0: EVALUATION & SELECTION PROCESS

5.1 Criteria

The criteria that will be considered during evaluations is based on best offer.

5.2 Evaluation Process

A committee of RurAL CAP staff will evaluate, and rank all offers received prior to the deadline.

Oral interviews are not expected to be used in the selection of the successful offeror; however,

RurAL CAP reserves the right to interview the highest ranked offeror if deemed necessary.

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Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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