Project Information

Bid Title

Roadway Patching Repairs

Issuing Agency

Town of Smyrna

Location

Tennessee

Published Date

May 20, 2026

Closing Date

Jun 10, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Roadway Patching Repairs

LEGAL NOTICE
INVITATION TO BIDDERS

The Town of Smyrna will accept bids on the Roadway Patching Repairs. The project will consist of the following general items: Roadway repair patches shall be performed on existing roadways due to roadway cuts for utility installations, pot holes and/or pavement failures. Traffic control, erosion control, materials cost and installation, coordination, insurance, labor and all other required items shall be included within the unit bid cost for square yards of roadway patch repairs. Items of work as described above and as directed by the Town of Smyrna representative will be performed at different locations throughout the Town of Smyrna. Sealed bids will be accepted until 9:00 AM on June 10, 2026 at which time bids will be publicly opened and read aloud. All bids must be marked in a sealed envelope and mailed or hand delivered to: Purchasing Department
Smyrna Town Hall
Roadway Patching Repairs
315 South Lowry Street
Smyrna, TN 37167 Information for Bidders, Form of Bid, Form of Contract, Plans, Specifications, Forms of Bonds and other contract documents may be examined at the following locations: Smyrna Public Works Department
Tom Rose, Director
315 South Lowry Street
Smyrna, TN 37167
615-459-9742 Ext. 2163 All Bidders must be licensed Contractors in the State of Tennessee in strict accordance with State regulations. All bidders shall comply with the Tennessee Contractor’ License law Section 62-6­119 (Bid documents - Required disclosure by bidders) when submitting bids. Please refer to State Licensing Board https://www.tn.gov/commerce/regboards/contractors.html for all applicable licensing laws. Bidders may be required to obtain a Smyrna Business License. Refer to the contract documents for criteria. All bidders shall adhere to Title VI of the Civil Rights Act enacted in 1964 which states that “No person in the United States shall, on grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or subjected to discrimination under any program or activity receiving federal financial assistance”, state of Tennessee funding, and/or funded by the Town of Smyrna. In addition, the Town of Smyrna will not discriminate in the purchase of all goods and services on the basis of race, color, religion, sex, national origin, age, disability or any other lawfully protected classification. Bids may not be withdrawn for ninety (90) days after the actual date of the opening. The Town of Smyrna reserves the right to reject any or all bids to waive technicalities or informalities or accept any presented which meet or exceed the specifications, and/or which would be in the best interest of the Town and will not necessarily be bound to accept the low bid. BID DOCUMENT

Attachment Preview

LEGAL NOTICE

INVITATION TO BIDDERS

The Town of Smyrna will accept bids on the Roadway Patching Repairs. The project will

consist of the following general items:

Roadway repair patches shall be performed on existing roadways due to roadway cuts for

utility installations, pot holes and/or pavement failures. Traffic control, erosion control,

materials cost and installation, coordination, insurance, labor and all other required items

shall be included within the unit bid cost for square yards of roadway patch repairs. Items of

work as described above and as directed by the Town of Smyrna representative will be

performed at different locations throughout the Town of Smyrna.

Sealed bids will be accepted until 9:00 AM on June 10, 2026 at which time bids will be publicly

opened and read aloud. All bids must be marked in a sealed envelope and mailed or hand

delivered to:

Purchasing Department

Smyrna Town Hall

Roadway Patching Repairs

315 South Lowry Street

Smyrna, TN 37167

Information for Bidders, Form of Bid, Form of Contract, Plans, Specifications, Forms of Bonds

and other contract documents may be examined at the following locations:

Smyrna Public Works Department

Tom Rose, Director

315 South Lowry Street

Smyrna, TN 37167

615-459-9742 Ext. 2163

All Bidders must be licensed Contractors in the State of Tennessee in strict accordance with

State regulations. All bidders shall comply with the Tennessee Contractor’ License law Section

62-6119 (Bid documents - Required disclosure by bidders) when submitting bids. Please refer

to State Licensing Board https://www.tn.gov/commerce/regboards/contractors.html for all

applicable licensing laws.

Bidders may be required to obtain a Smyrna Business License. Refer to the contract

documents for criteria.

All bidders shall adhere to Title VI of the Civil Rights Act enacted in 1964 which states that “No

person in the United States shall, on grounds of race, color, or national origin, be excluded

from participation in, be denied the benefits of, or subjected to discrimination under any

program or activity receiving federal financial assistance”, state of Tennessee funding, and/or

funded by the Town of Smyrna. In addition, the Town of Smyrna will not discriminate in the

purchase of all goods and services on the basis of race, color, religion, sex, national origin, age,

disability or any other lawfully protected classification.

Bids may not be withdrawn for ninety (90) days after the actual date of the opening. The Town

of Smyrna reserves the right to reject any or all bids to waive technicalities or informalities or

accept any presented which meet or exceed the specifications, and/or which would be in the

best interest of the Town and will not necessarily be bound to accept the low bid.

SUBMITTED BY:

TO BE RUN:

Sierra Lowry

Finance Director

May 19, 2026

GENERAL SCOPE OF WORK

GENERAL INFORMATION

A. The Town of Smyrna desires annual repair of roadway work for the Street Department.

Smyrna Town Hall location:

315 South Lowry Street

Smyrna, TN 37167

Questions should be directed to the Public Works Superintendent (615) 459-9730 or the

Public Works Director (615) 459-9742 ext. 2163.

B. The Town of Smyrna reserves the right to reject any and all bids, to waive technicalities or

informalities and to accept any bid deemed to be in the best interest of the Town. No bid

may be withdrawn after the scheduled closing time for a period of 90 days.

C. The bidder shall abide by and comply with the true intent of the specifications and not take

advantage of any unintentional error or omission, but shall fully address the full intent and

meaning of each aspect of the specifications.

D. Freight shall be paid by vendor and should be included in unit price bid.

E. The Town is a tax-exempt organization.

F. Mail is delivered after 11:00 a.m. Monday through Friday.

G. The Town reserves the right to bid specific road projects separately from this contract at its

discretion.

H. The Town of Smyrna, in accordance with Title VI of the Civil Rights Act of 1964 and Title 49,

Code of Federal Regulations, hereby notifies all Bidders that it will affirmatively insure that

in any contract entered into pursuant to this advertisement, minority business enterprises

will be afforded full opportunity to submit bids in response to this invitation and will not be

discriminated against on the grounds of race, color, creed, sex, handicap or national origin

in consideration for an award.

I. Bid quotations must be submitted on the Town’s quotation page(s). No exceptions.

J. By submission of this bid, each bidder/proposer and each person signing on behalf of any

bidder certifies, and in the case of a joint bid each party thereto certifies as to its own

organization, under penalty of perjury, that to the best of its knowledge and belief that

each bidder is not on the list created pursuant to T.C.A. § 12-12-106 Iran Divestment Act.

For reference purposes, the list is currently available online at: State of

TN_Debarred_Vendors.pdf

ROADWAY PATCHING REPAIR WORK REQUIREMENTS

SCOPE: The contractor shall provide all labor, materials and equipment necessary for general

construction and repair of roadway within the Town of Smyrna. All work projects shall be

constructed under the latest version of the Standard Specifications of the Tennessee Department

of Transportation for Road and Bridge Construction and the latest edition of the Town of Smyrna

Subdivision Regulations and Standard Drawings along with Technical Specifications of the Public

Works Director.

1. Working hours will be from 7:00 a.m. until 5:00 p.m. Monday through Friday. Work on

Saturday may be allowed from 9:00 a.m. to 5:00 p.m. with prior approval from the Smyrna

Public Works Director. No work will be allowed on Sunday unless it has been classified as an

emergency situation.

2. Individual work orders and schedules will be established for each project area and locations.

3. Once a contract has been issued all documents from that point forward will be sent to the

attention of the Public Works Director.

4. Unit price bid includes saw cutting of existing pavement, excavation and disposal of

materials, stone bedding, bituminous prime coat, asphalt binder mix, bituminous tack coat

and asphalt topping mix, cleanup and required compaction on base stone, surge stone, and

asphalt, traffic control and reinstallation of traffic markings with thermoplastic markings.

a. The unit price bids shall also include compacted crushed stone base material to be

installed to the top of the excavated roadway patching repair areas to a level

matching the existing asphalt (where applicable) as to allow traffic flow across these

areas until the contractor has scheduled his paving work. The contractor shall

maintain these areas until the paving operations begin at each repair area. At the

beginning of paving operations, the crushed stone base material (approximately 4.5

inches) shall be removed to a depth where the bituminous prime coat is to be

installed and at the elevation where the installation of the binder mix is to begin.

This stone shall be disposed of by the contractor and will not be allowed to be

utilized in other repair areas. This work will also include thermoplastic traffic

markings replacing any marking damaged by the repairs, erosion control, traffic

control with appropriate signage and flagmen in accordance with MUTCD standard,

cleanup and any other work incidental to the repairs. The contract bid items are

further described as follows:

b. The Roadway Patching Repairs Bid Item for this project will include methods of

neatly saw cutting the area to be excavated/repaired, excavating of the existing

pavement, stone, soil, and materials along with disposal by the contractor,

compaction of the existing subgrade, surge stone, and/or stone base, installation

of 10-inches crushed stone (TDOT Type A Grading D pug mill mix) installed in

applicable compacted lifts, bituminous tack coat (TDOT 403) applied to the edges

of the existing pavement to create a sealer between the existing pavement and

the new pavement, installation of 6-inches of asphalt binder mix (TDOT 307 B-

modified) in two 3-inch compacted lifts, and installation of 1.5 inches of

compacted asphalt topping mix (TDOT 411-E). This work will also include

thermoplastic traffic markings replacing any marking damaged by the repairs,

erosion control, traffic control with appropriate signage and flagmen in accordance

with MUTCD standards, cleanup and any other work incidental to the repairs.

5. Unit price bid for all items shall include all water quality, erosion and traffic control measure

inclusive of permits to comply with local, state and federal requirements.

6. Measurement and payment of quantities shall be in accordance with the contract bid

documents, Section 109 of the current edition of the Tennessee Department of

Transportation Standard Specifications for Road and Bridge Construction and the latest

edition of the Town of Smyrna Subdivision Regulations and Standard Drawings along with

Technical Specifications of the Public Works Director.

7. No minimum patch repair per project area or location. Certain projects may contain less

work than other locations and shall be directed by the Town of Smyrna.

8. Bidding will be in accordance with the Tennessee General Contractor's License Law. Bidders

on construction to the amount of $25,000.00 or more must be licensed contractors as

required by chapter 135 of the public acts of 1945 of the General Assembly of the State of

Tennessee, Article I, and amendments thereto. Bidder's name and license number must be

placed on the front of the sealed envelope containing his proposal otherwise the bid will

not be opened.

9. Error In Bid - In case of error in the extension of prices in the bid, the unit price will govern.

No bid shall be altered, amended, or withdrawn after specified time for opening bids.

Negligence on the part of the bidder in preparing the bid confers no right for the

withdrawal of the bid after it has been opened.

10. Inspection - Final inspection and acceptance or rejection will be made at a delivery

destination, but all materials and all workmanship shall be subject to inspection and test at

all times and places, and when practicable, during construction. The right is reserved to

reject articles which contain defective material and workmanship. Rejected materials shall

be removed by and at the expense of the contractor promptly after notification of rejection.

Final inspection and acceptance or rejection of the materials shall be made as promptly as

practicable, but impose no liability on the Town of Smyrna or any subdivision thereof for

such materials as are not in accordance with the specifications. Final inspection or

acceptance does not relieve the contractor from liability for use of materials or construction

standards as are not in accordance with the specifications or industry practices. In the event

necessity requires the use of materials or supplies not conforming to the specifications,

payment therefore may be made at a proper reduction of price.

11. Specifications - it is understood that reference to available specifications shall be sufficient

to make the terms of such specifications binding on the contractor.

12. Term - The term of the contract bid shall be for 12 months from the date of contract

execution. Upon mutual agreement of both parties the bid quotes may be renewed by the

Town of Smyrna for two additional 12-month periods.

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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