Project Information

Bid Title

RFP - Police Department 2026 Information Technology Services - Responses due 1-8-26

Issuing Agency

City of Summit

Location

New Jersey

Published Date

Dec 19, 2025

Closing Date

Jan 8, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Title:	RFP - Police Department 2026 Information Technology Services - Responses due 1-8-26
Category:	City of Summit
Status:	Open

Publication Date/Time: 12/19/2025 6:00 AM Closing Date/Time: 1/8/2026 4:00 PM Related Documents: RFP - Police Department 2026 Information Technology Services - Responses due 1-8-26

Attachment Preview

CITY OF SUMMIT POLICE DEPARTMENT

REQUEST FOR PROPOSALS

FOR

INFORMATION TECHNOLOGY SERVICES

CITY OF SUMMIT POLICE DEPARTMENT

ISSUE DATE: December 19, 2025

SUBMISSION DEADLINE: January 8, 2026

ADDRESS ALL QUALIFICATION STATEMENTS TO:

Ryan Peters,

Chief of Police

Summit Police Department

512 Springfield Avenue, Summit NJ 07901

1

INFORMATION TECNOLOGY SERVICES PROPOSAL

The City of Summit Police Department is soliciting proposals for information technology services

beginning on or about February 1, 2026.

REQUIRED SERVICES

1. Managed Services of Equipment and Applications Support for:

a. Virtual Hosts

b. Servers

c. UPS

d. Security

e. Email- Microsoft 365 Govt

f. Backup

g. LAN Switches

h. Workstations

i. Police MDTs

*Included in the Equipment and Applications Support:

A. Onsite support

B. Phone support

C. Remote support

D. Email support

E. 24/7 Emergency support

F. Real time remote monitoring

G. Patch management

H. Proactive maintenance

I. Anti-virus protection management

J. Anti-malware protection management

K. Monthly reporting

L. Consulting

M. Cyber security awareness training for employees

2. Offsite Backup annual subscription- full server images. Includes offsite/off-network backup

3. Duo Security annual subscription

4. SonicWall advanced security annual subscription- SonicWall Advanced Protection Service Suite

for SonicWall TZ570

a. Subscription License – 1 License – 1 Year- TAA Compliant

b. Term from February 6, 2026 to February 6, 2027

5. Malwarebytes Detection and Response annual subscription

a. Malwarebytes Detection and Response Workstation (Quantity: 32)

b. Malwarebytes Detection and Response Server (Quantity: 4)

2

6. Microsoft 365 Govt annual subscription

a. 365 Exchange Online Plan2 Govt annual subscription

b. Office 265 G3 GCC

7. Adobe Acrobat Standard annual subscriptions for five (5) users

EVALUATION CRITERIA

Proposals will be evaluated on the following:

A. Ability to satisfactorily provide the required level of services.

B. Cost of all required services.

C. Institutional and professional experience within the public sector.

CITY OF SUMMIT POLICE DEPARTMENT INFORMATION TECHNOLOGY

SERVICES PROPOSAL:

Each proposal shall include all of the following information:

1. Proposals must include pricing for all required services listed above.

2. Proposals must comprehensively address meeting all requirements listed above.

AWARD

The contract(s) award will be for a one-year term. Accordingly, the proposing companies must provide their

proposed services for a one-year term. The City will consider up to four (4) one-year extensions after the

initial one-year term.

City of Summit Police Department will award a contract(s) for information technology services based on

the responsiveness to this RFP. The City of Summit Police Department reserves the right to reject any or

all proposals for any reason.

Please submit four copies of your proposal by the end of business on Thursday, January 8, 2026 to:

Ryan Peters

Chief of Police

Summit Police Department

512 Springfield Avenue, Summit NJ 07901

3

Responding consultants are advised to avoid contact with any municipal officials or members

of the governing body until Common Council makes a final award. Any violations will result

in automatic disqualification.

Any questions should be addressed in writing to Chief Ryan Peters at the previously listed address or e-

mail to: rpeters@spdnj.org

All proposals will be reviewed and evaluated by members of the Police Department Administrative Staff,

the City Administrator, and other city officials as deemed appropriate.

The City may or may not award a contract as a result of this Request for Proposals. If awarded, successful

vendor will be required to comply with N.J.S.A. 19:44A-20.1 et seq. (Pay-to-Play); N.J.S.A. 10:5-31 et

seq. and N.J.A.C. 17:27 (Affirmative Action); 42 USC S12101 et seq. (Americans w/ Disabilities Act);

N.J.S.A. 52:32¬44 (Business Registration), and any subsequent amendments thereto, and the City’s

insurance requirements on pages 5-6 of this Request for Proposals.

It is anticipated that the City of Summit will award the final selection to commence on or about

February 1, 2026.

4

AS OF 5/17/16 RES #37367

Construction, Goods or Services:

The coverage listed below must be provided through an insurance company which carries a minimum A.M. Best

Rating of A, VIII. A certificate of insurance with a separate Additional Insured Endorsement shall be submitted to the

City of Summit prior to the commencement of any work, and shall provide for thirty (30) days written notice of

cancellation or reduction of coverage.

a. General Liability, including Premises Operations, Products/Completed Operations, Personal and Advertising Injury

Liability, Contractual Liability and Property Damage Liability

Combined Single Limit of $1,000,000.00 Each Occurrence and a $2,000,000.00 General Aggregate and a

$2,000,000.00 Products-Completed Operations Aggregate, with City of Summit to be named as additional

insured using Forms CG2010 and CG2037 or their equivalents (a blanket additional insured endorsement is

not an equivalent). The General Liability Policy may not contain a “third-party over action” exclusion,

therefore a copy of the vendor’s general liability policy may be requested for review. Property damage

coverage shall be extended to cover damage to underground wires, ducts, pipes, conduits, etc.

b. Workers' Compensation and Employer's Liability Insurance

Statutory Limits of Workers’ Compensation insurance shall be maintained in full force during the life of the

contract, covering all employees engaged in performance of the contract pursuant to N.J.S.A. 34:15-12(a) and

N.J.A.C. 12:235-1.6. Each subcontractor shall provide Statutory Limits of Workers' Compensation and

Employer's Liability Insurance for the latter's employees, unless such employees are covered by the protection

afforded by Contractor's insurance.

Employers Liability Insurance shall have limits not less than $500,000 per accident.

c. Automobile Liability Insurance to include “Non-Owned and Hired Automobiles” with City of Summit to be named

as additional insured by endorsement.

One person in any one occurrence................................................................................................. $500,000.

Two or more persons in any one occurrence ............................................................................... $l,000,000.

Property damage in any one occurrence ........................................................................................ $250,000.

OR

Combined Single Limit ............................................................................................................... $l,000,000.

The policies shall remain in effect until all work has been completed. The vendor shall ascertain the cost of all required

insurance before preparing and submitting the bid.

Certificates of the Required Insurance

Certificates of Insurance for those policies required above shall be submitted to and accepted by the City of Summit

before the contract can be fully executed. Such coverage shall be with an insurance company authorized to do business

in the State of New Jersey and shall name the City of Summit as an additional insured.

The certificate of General Liability insurance furnished by the vendor shall indicate that contractual liability is

included. The certificate shall also state that the vendor’s insurance for general liability, public personal injury liability

and property damage liability (in paragraph b. above) and automobile liability (in paragraph c. above) names the City

of Summit as an additional insured.

Self-insured contractors shall submit an affidavit attesting to their self-insured coverage and shall name the City of

Summit as an additional insured.

Insurance shall be issued on a primary and non-contributory basis; and a waiver of subrogation in favor of the City of

Summit shall be included by endorsement.

5

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541513Computer Facilities Management Services
• NAICS 541519Other Computer Related Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.