Project Information

Bid Title

On-Call Commercial Real Estate Broker Services

Issuing Agency

Sedgwick County

Location

Kansas

Published Date

Jan 30, 2026

Closing Date

Feb 24, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-0015

Original Source

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Project Description

RFB/RFP	Due Date	Description	Document	Pre-bid Conference
26-0015	2/24/2026 1:45:00 PM	On-Call Commercial Real Estate Broker Services	RFP

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REQUEST FOR PROPOSAL

RFP #26-0015

ON-CALL COMMERCIAL REAL ESTATE BROKER SERVICES

January 30, 2026

Sedgwick County, Kansas (hereinafter referred to as “county”) is seeking a firm or firms to provide on-call commercial

real estate broker services. If your firm is interested in submitting a response, please do so in accordance with the

instructions contained within the attached Request for Proposal. Responses are due no later than 1:45 pm CST, February

24, 2026.

All contact concerning this solicitation shall be made through the Purchasing Department. Proposers shall not

contact county employees, department heads, using agencies, evaluation committee members or elected officials with

questions or any other concerns about the solicitation. Questions, clarifications and concerns shall be submitted to the

Purchasing Department in writing. Failure to comply with these guidelines may disqualify the Proposer’s response.

Sincerely,

Jaimee O’Laughlin

Purchasing Agent

JO/ch

RFP #26-0015

1

Table of Contents

I.

About this Document

II. Background

III. Project Objectives

IV. Submittals

V. Scope of Work

VI. Sedgwick County’s Responsibilities

VII. Proposal Terms

A. Questions and Contact Information

B. Minimum Firm Qualifications

C. Evaluation Criteria

D. Request for Proposal Timeline

E. Contract Period and Payment Terms

F. Insurance Requirements

G. Indemnification

H. Confidential Matters and Data Ownership

I. Proposal Conditions

VIII. Required Response Content

IX. Response Form

RFP #26-0015

2

I.

About this Document

This document is a Request for Proposal. It differs from a Request for Bid or Quotation in that the county is seeking a solution,

as described on the cover page and in the following Background Information section, not a bid or quotation meeting firm

specifications for the lowest price. As such, the lowest price proposed will not guarantee an award recommendation. As

defined in Charter Resolution No. 68, Competitive Sealed Proposals will be evaluated based upon criteria formulated around

the most important features of the product(s) and/or service(s), of which quality, testing, references, service, availability or

capability, may be overriding factors, and price may not be determinative in the issuance of a contract or award. The proposal

evaluation criteria should be viewed as standards that measure how well a vendor’s approach meets the desired requirements

and needs of the county. Criteria that will be used and considered in evaluation for award are set forth in this document. The

county will thoroughly review all proposals received. The county will also utilize its best judgment when determining whether

to schedule a pre-proposal conference, before proposals are accepted, or meetings with vendors, after receipt of all proposals.

A Purchase Order/Contract will be awarded to a qualified vendor submitting the best proposal. Sedgwick County reserves the

right to select, and subsequently recommend for award, the proposed service(s) and/or product(s) which best meets its

required needs, quality levels and budget constraints.

The nature of this work is for a public entity and will require the expenditure of public funds and/or use of public

facilities, therefore the successful proposer will understand that portions (potentially all) of their proposal may become

public record at any time after receipt of proposals. Proposal responses, purchase orders and final contracts are subject to

public disclosure after award. All confidential or proprietary information should be clearly denoted in proposal responses

and responders should understand this information will be considered prior to release, however no guarantee is made that

information will be withheld from public view.

II. Background

Sedgwick County, located in south-central Kansas, is one of the most populous of Kansas’ 105 counties with a population

estimated at more than 514,000 persons. It is the 16th largest in area, with 1,008 square miles, and reportedly has the

second highest per capita wealth among Kansas’ counties. Organizationally, the county is a Commission/Manager entity,

employs nearly 2,500 persons, and hosts or provides a full range of municipal services, e.g. – public safety, public works,

criminal justice, recreation, entertainment, cultural, human/social, and education.

III. Project Objectives

Sedgwick County, Kansas (hereinafter referred to as “county”) is seeking a firm or firms to provide on-call commercial real

estate broker services.

The following objectives have been identified for this contract:

1. Acquire on-call commercial real estate broker services meeting the parameters, conditions, and mandatory

requirements presented in the document.

2. Establish contract pricing with the vendor that has the best proven “track-record” in performance, service, and

customer satisfaction.

3. Acquire on-call commercial real estate broker services with the most advantageous overall cost to the county.

IV. Submittals

Carefully review this Request for Proposal. It provides specific technical information necessary to aid participating firms in

formulating a thorough response. Should you elect to participate with an electronic response, the RFP number must be

entered in the subject line and email the entire document with supplementary materials to:

Purchasing@sedgwick.gov

RFP #26-0015

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Should you elect to participate with a physical response, the response must be sealed and marked on the lower left-hand

corner with the firm name and address, bid number, and bid due date. Submit one (1) original AND one (1) electronic

copy (.PDF/Word supplied on a flash drive) of the entire document with any supplementary materials to:

Jaimee O’Laughlin

Sedgwick County Purchasing Department

100 N. Broadway, Suite 610

Wichita, KS 67202

SUBMITTALS are due NO LATER THAN 1:45 pm CST, TUESDAY, February 24, 2026. If there is any difficulty

submitting a response electronically, please contact the Purchasing Technicians at purchasing@sedgwick.gov for

assistance. Late or incomplete responses will not be accepted and will not receive consideration for final award. If you

choose to send a hard copy of your proposal, Sedgwick County will not accept submissions that arrive late due to the fault

of the U.S. Postal Service, United Parcel Service, DHL, FedEx, or any other delivery/courier service.

Proposal responses will be acknowledged and read into record at Bid Opening, which will occur at 2:15 pm CST on the

due date. No information other than the respondent’s name will be disclosed at Bid Opening. We will continue to have

Bid Openings for the items listed currently. If you would like to listen in as these proposals are read into the record, please

dial our Meet Me line @ (316) 660-7271 at 2:15 pm.

V. Scope of Work

Items listed in this section are requirements to completion of services under this contract. Contractor shall furnish labor,

parts, material, and equipment necessary to perform the following:

The successful proposer shall:

• Assist the county with obtaining real property, which may include open or undeveloped land,

developed sites or existing facilities for purchase, lease, or lease/purchase and other services,

other than legal services, as necessary to complete these transactions.

• Provide the county with market information and comparable transaction history on similar

properties to what it may be considering.

• Be responsible for communicating the current market conditions to the county by preparing a

broker’s price opinion. The broker will also keep a market watch on current properties available

for purchase/lease through daily research.

• General real estate consulting services including site inspections.

• Negotiating with sellers/property owners on behalf of the county.

VI. Sedgwick County’s Responsibilities

• Provide information, as legally allowed, in possession of the county, which relates to the county’s requirements or

which is relevant to this project.

• Designate a person to act as the County Contract Manager with respect to the work to be performed under this

contract.

• County reserves the right to make inspections at various points of the project. Contractor agrees to openly

participate in said inspections and provide information to the county on the progress, expected completion date

and any unforeseen or unexpected complications in the project.

RFP #26-0015

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VII. Proposal Terms

A.

Questions and Contact Information

Any questions regarding this document must be submitted via email to Jaimee O’Laughlin at

Jaimee.O’Laughlin@sedgwick.gov by 5:00 pm CST, February 6, 2026. Any questions of a substantive nature will be

answered in written form as an addendum and posted on the purchasing website at

https://www.sedgwickcounty.org/finance/purchasing/current-bids-and-proposals/ under the Documents column associated

with this RFP number by 5:00 pm CST, February 13, 2026. Firms are responsible for checking the website and

acknowledging any addenda on their proposal response form.

B.

Minimum Firm Qualifications

This section lists the criteria to be considered in evaluating the ability of firms interested in providing the service(s) and/or

product(s) specified in this Request for Proposal. Firms must meet or exceed these qualifications to be considered for

award. Any exceptions to the requirements listed should be clearly detailed in proposer’s response. Proposers shall:

1. Have a minimum of five (5) years’ experience in providing services similar to those specified in this RFP.

2. Have an understanding of industry standards and best practices.

3. Have experience in managing projects of comparable size and complexity to that being proposed.

4. Have knowledge of and comply with all currently applicable, and as they become enacted during the contract term,

federal, state and local laws, statutes, ordinances, rules and regulations. All laws of the State of Kansas, whether

substantive or procedural, shall apply to the contract, and all statutory, charter, and ordinance provisions that are

applicable to public contracts in the county shall be followed with respect to the contract.

5. Municipal and county government experience is desired, however, the county will make the final determination

based on responses received and the evaluation process.

6. Have the capacity to acquire all bonds, escrows or insurances as outlined in the terms of this RFP.

7. Provide project supervision (as required) and quality control procedures.

8. Have appropriate material, equipment and labor to perform specified services.

9. Park only in designated areas and display parking permit (if provided).

10. Wear company uniform or ID badge for identification purposes.

C.

Evaluation Criteria

The selection process will be based on the responses to this RFP. County staff will judge each response as determined by

the scoring criteria below. Purchasing staff are not a part of the evaluation committee.

Component

A. Demonstrated ability to perform the scope of work

B. Process and strategy for providing required services

C. Cost Competitiveness

D. Qualifications and References

E. Response thoroughness and completeness

Total Points

Points

20

20

25

20

15

100

Assume the following cost proposals (examples only)

A. $50,000.00

B. $38,000.00

C. $49,000.00

Company B with a total price of $38,000.00 is the low offer. Take the low offer and divide each of the other offers into

the low offer to calculate a percentage. This percentage is then multiplied by the number of points available for the cost.

In this case, 10 points are allocated to cost.

A. $38,000.00 divided by $50,000.00 =.76

B. $38,000.00 divided by $38,000.00 =1.00

C. $38,000.00 divided by $49,000.00= .77

.76*10

1.00*10

.77*10

7.6 points

10 points

7.7 points

RFP #26-0015

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Commodity Codes

• NAICS 531210Offices of Real Estate Agents and Brokers
• NAICS 531390Other Activities Related to Real Estate

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