Project Information

Bid Title

Bluff City Cemetery Phase IV Roadway Improvements

Issuing Agency

City of Elgin

Location

Illinois

Published Date

Jun 15, 2026

Closing Date

Jul 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

Bid 26-023

Original Source

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Bid Documents

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Project Description

Bid Information

Type	Invitation to Bid
Status	Issued
Number	Bid 26-023 (Bluff City Cemetery Phase IV Roadway Improvements)
Issue Date & Time	6/15/2026 05:00:08 PM (CT)
Close Date & Time	7/1/2026 03:00:00 PM (CT)
Question Cut Off Date	6/22/2026 05:00:00 PM (CT)
Notes	Notice to Bidders Bid 26-023 Bluff City Cemetery Phase IV Roadway Improvements SE HABLA ESPAÑOL. Para cualquier pregunta sobre el proceso o ayuda con las oportunidades de contratación, comuníquese con Victor Saldaña al 847-931-5604 o a victor.saldana@elginil.gov. Sealed Bids will be received by the City of Elgin, Illinois (Owner) electronically by the Purchasing Department, until 3:00 P.M., local time, on Wednesday, July 1 2026, for the Bluff City Cemetery Phase IV Roadway Improvements project. At said place and time, and promptly thereafter, all Bids that have been duly received will be opened and a tab sheet will be immediately sent to all bidders. The specifications and bidding documents are available for viewing and download for no cost at: https://cityofelgin.ionwave.net/VendorRegistration/PreliminaryInfo.aspx, the City of Elgin’s electronic bidding web portal. An original bid bond (in the amount of 5% of the original bid amount) must be delivered to the City of Elgin Purchasing Department, 150 Dexter Court no later than 12:00 P.M. on July 1, 2026. All other bid documents shall be uploaded to https://cityofelgin.ionwave.net/CurrentSourcingEvents.aspx. The proposed Work is generally described follows: This project will generally be comprised of various streets within the City of Elgin to be resurfaced with new HMA pavement and other related work. The scope of work is summarized in Contractor's Proposal and includes approximately 4,540 linear feet in length. It further includes and is not limited to furnishing all labor, materials, equipment and other as included items necessary for the completion of the following approximate quantities: 48 tons of Hot-Mix Asphalt Binder Course, 849 tons of Hot-Mix Asphalt Surface Course, 6,459 SF of PCC Sidewalk, 1,096 SY of Aggregate Base Course, 5,530 SY of Landscape Restoration and other miscellaneous items of work in accordance with the Contract Plans and Specifications. All proposals must be accompanied by a bid bond, certified or cashier’s or a bank draft in an amount equal to at least five percent (5%) of the bid, payable without condition to the City of Elgin, Illinois, which sum shall be forfeited in case the successful bidder fails to enter into a binding contract and provide a properly executed contract surety bond within 15 days after the contract is awarded by the City Council. The successful bidder shall be required to furnish a Performance and Payment Bond equal to one hundred percent (100%) of the total contract price as security for the faithful performance and the payment of all bills and obligations arising from the performance of the contract. The successful bidder and all Subcontractors shall be required to conform to the labor standards set forth in the Contract Documents. The successful bidder shall pay prevailing wage and shall provide certified payrolls to the City for the duration of the Project. The successful bidder shall submit a list of qualified references for projects similar size and scope of the project. Proposal withdrawn may not be resubmitted at the same letting. Each bidder shall satisfy the City as to their ability, financially or otherwise, to carry out the work. The right is reserved to reject any or all bids or to waive technicalities and any informality in any bid. This is an Illinois Prevailing Wage Project. It follows the Elgin Responsible Bidders Ordinance and Elgin Residency Requirements. Questions regarding the bidding process, bonds, or bidding software can be directed to Nickon Etminan at (847) 931-5604 or nickon.etminan@cityofelgin.org. Questions regarding this bid package can be directed to Mike Pubentz PE, Public Services Director by email at mike.pubentz@cityofelgin.org. Technical questions regarding the scope of work should be addressed to Jason Stoll at Fehr Graham and Associates, LLC at jstoll@fehrgraham.com or by calling (815) 394-4700. Any RFIs or other questions shall be submitted no later than end of business on June 22, 2026. Dated: June 15, 2026 Nickon Etminan Procurement Manager City of Elgin

Contact Information

Name	Nick Etminan Purchasing Officer
Address	150 Dexter Ct. Elgin, IL 60120 USA
Phone	1 (847) 931 x5606
Fax
Email	nickon.etminan@elginil.gov

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	9464892

Bid Attachments

File Name	Description	File Size
1 2 16 items in 2 pages
AFFIDAVIT OF AVAILABILITY.pdf	AFFIDAVIT OF AVAILABILITY	383 KB	350048	7482067
AFFIDAVIT OF ILLINOIS BUSINESS OFFICE.pdf	AFFIDAVIT OF ILLINOIS BUSINESS OFFICE	272 KB	350048	7482068
AGREEMENT.pdf	AGREEMENT	648 KB	350048	7483059
APPRENTICESHIP AND TRAINING PROGRAM CERTIFICATION (IDOT).pdf	APPRENTICESHIP AND TRAINING PROGRAM CERTIFICATION (IDOT)	279 KB	350048	7482074
BIDDER’S EMPLOYEE UTILIZATION FORM CONSTRUCTION (IDOT).pdf	BIDDER’S EMPLOYEE UTILIZATION FORM CONSTRUCTION (IDOT)	290 KB	350048	7482076
BIDDER’S EMPLOYEE UTILIZATION FORM.pdf	BIDDER’S EMPLOYEE UTILIZATION FORM	159 KB	350048	7482079
CERTIFICATION REQUIREMENTS.pdf	CERTIFICATION REQUIREMENTS	154 KB	350048	7482082
EQUAL EMPLOYMENT WRITTEN COMMITMENT GUIDELINES.pdf	EQUAL EMPLOYMENT WRITTEN COMMITMENT GUIDELINES	117 KB	350048	7482085
INSURANCE REQUIREMENTS.pdf	INSURANCE REQUIREMENTS	107 KB	350048	7482095
LOCAL PUBLIC AGENCY FORMAL CONTRACT PROPOSAL.pdf	LOCAL PUBLIC AGENCY FORMAL CONTRACT PROPOSAL	672 KB	350048	7482098
LOCAL PUBLIC AGENCY PROPOSAL BID BOND.pdf	LOCAL PUBLIC AGENCY PROPOSAL BID BOND	283 KB	350048	7482100
PRICING SHEET.pdf	PRICING SHEET	152 KB	350048	7482103
REFERENCES.pdf	REFERENCES	575 KB	350048	7482108
RESPONSIBLE BIDDER AFFIDAVIT.pdf	RESPONSIBLE BIDDER AFFIDAVIT	246 KB	350048	7482111
SEXUAL HARASSMENT.pdf	SEXUAL HARASSMENT	696 KB	350048	7482114

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 237990Other Heavy and Civil Engineering Construction

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