Project Information

Bid Title

Police Pursuit SUVs

Issuing Agency

City of Evansville

Location

Indiana

Published Date

Jan 30, 2026

Closing Date

Feb 11, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

DEPARTMENT	DESCRIPTION	ATTACHED DOCUMENT	CLOSE DATE
EPD	Police Pursuit SUVs	RFP-009-01-2026 Addendum 1	Wednesday, February 11, 2026 @ 1:30PM

Attachment Preview

City of Evansville

REQUEST FOR PROPOSAL

RFP-009-01-2026

Up to Fifteen (15) Full-Size 4WD Police Pursuit SUVs With Listed Equipment

Installed

NOTICE TO VENDORS

The Board of Public Safety on behalf of the Evansville Police Department is accepting sealed

proposals for the following:

• Up to fifteen (15) Full-size 4WD Police Pursuit SUVs with listed equipment installed.

The City reserves the right to award fewer than fifteen (15) vehicles based on funding availability and

operational needs.

The proposals will be publicly opened and read aloud at 1:00 p.m. CDT on Wednesday, February 11,

2026 at the regularly scheduled meeting of the Board of Public Safety (hereto after referred to as

“Owner”), Room 301, Civic Center Complex, 1 N.W. Martin Luther King, Jr. Boulevard, Evansville,

Indiana 47708. Vendors may take proposals directly to the meeting but must hand deliver the

proposals to the Board Secretary prior to the commencement of the meeting at 1:00 p.m. CDT.

Any proposal delivered before 12:45 p.m. CDT on Wednesday, February 11, 2026 must be delivered

to the Purchasing Department Office, Room 323, Civic Center Complex, 1 N.W. Martin Luther King,

Jr. Boulevard, Evansville, Indiana 47708.

Mark outside of envelope containing proposals with the following:

(Vendor Name)

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Up to Fifteen (15) Full-Size 4WD Police Pursuit SUVs With Listed Equipment Installed

RFP-009-01-2026

Opening Wednesday, February 11, 2026

Minimum specifications for vehicles are detailed beginning on page 7 of this document.

QUOTATIONS

All prices shall be Free on Board (“FOB”), Evansville Police Department, 15 NW Martin Luther King Jr.

Blvd., Evansville IN 47708

1. The Vendor shall state any discounts to apply. Discounts must be shown for individual items

unless all items have the same percentage of discounts.

2. Firm price proposals are required unless specifically designated otherwise. Any proposal which is

subject to an open or unlimited escalator clause may be rejected.

3. The City anticipates a single award for vehicles meeting the specifications of this RFP. Required

equipment and configurations shall not be unbundled for award purposes.

4. Award shall be made to the responsive and responsible offeror whose proposal is determined, in

writing, to be the most advantageous to the City, taking into consideration price and the

evaluation criteria set forth in this Request for Proposals, pursuant to IC 5-22-7.

RIGHT OF REJECTION

The Owner reserves the right to reject any one or all quotes, or any part of any quote, to waive any

informality in any proposal, and to award the purchase in the best interest of the Owner. Furthermore,

the Owner reserves the right to hold the proposals of the 3 (three) lowest vendors for a period of 90

(ninety) calendar days from and after the time of the opening of the proposals.

AWARD

It is the intent of the Owner to award the purchase of a total of up to Up to fifteen (15) Full-size 4WD

Police Pursuit SUVs with listed equipment installed as described in the RFP.

The City reserves the right to select from among proposals offering vehicles that meet or exceed the

minimum specifications and evaluation criteria set forth in this RFP.

PUBLIC PROPOSALS OPENING PROCEDURES

1. The purpose of a public opening is for a reading of proposals received. Under normal

circumstances, no award will be made or implied at this time, unless otherwise indicated.

2. Only the following information will be given:

a. Vendor name

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3. Proposals or related documents may not be reviewed at the proposal opening. No discussion of

any nature concerning brand names, deliveries, samples, etc., can be entered into between any

Owner personnel and any Vendor personnel during or after the proposal opening until the

evaluation of proposals has been completed and a recommendation for award has been made.

4. A copy of the combined scorecard be available to review in the City/County Purchasing

Department, Room 323, Civic Center Complex 1 NW M. L. King Jr. Blvd between the hours of 8:00

a.m. and 3:00 p.m. upon completion of the recommended award.

5. Vendors who wish to review or request copies of proposals may do so by contacting the Purchasing

Department at dstreeter@evansville.in.gov or at the above address and time. A fee may be

charged for paper copies.

MANUFACTURER DATA

Each vendor shall submit the following data on the vehicle included in the attached proposal form.

1. Manufacturer, Model and Supplier.

2. A statement that the proposed vehicle conforms to the specifications or a statement indicating

any exceptions to the specifications.

3. Vendor must include the nearest factory authorized parts and service facility. A local service

facility is preferred. Any Vendor whose vehicle repair facilities are located more than 3 (three)

miles from the corporate limits of the City of Evansville may be required, during the life of the

warranty, to pick up and deliver the vehicle requiring service at no additional cost to the Owner.

The address and business name of the service facility must be specified.

4. Vendor must submit with their proposal manufacturer specifications on the proposed materials.

The manufacturer specifications/brochures must identify the items they submitted proposals for

and other required data as outlined herein.

MODIFICATION AND WITHDRAWAL OF PROPOSALS

Quotes may be modified or withdrawn by an appropriate document duly executed (in the manner that

a quote must be executed) and delivered to the place where quotes are to be submitted at any time

prior to the opening of quotes.

If, within 24 (twenty-four) hours after proposals are opened, any Vendor files a duly signed, written

notice with Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that

there was a material and substantial mistake in the preparation of its proposal, that Vendor may

withdraw its proposal. Thereafter that Vendor will be disqualified and ineligible to provide any

additional proposals for the project.

EVALUATIONS

The Request for Proposals shall be awarded to the offeror whose proposal is determined in writing to

be the most advantageous to the governmental body, taking into consideration price and the other

evaluation factors set forth in the RFP.

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In determining whether a Vendor is responsive, the following factors will be considered:

The primary criteria for vendor evaluation and consideration are:

• Price Proposal (30%)

• Number of vehicles vendor can provide (20%)

• Reasonable Delivery Date of Completed Vehicles (20%)

• Past Performance of Vehicle Platforms/Mechanical History (25%)

• All Bid Forms are signed and executed (5%)

In determining whether a Vendor is responsible, the following factors will be considered:

1. The ability and capacity of the Vendor to provide the service.

2. The integrity, character, and reputation of the Vendor

3. The competency and experience of the Vendor

While the proposed price of services requested will be relatively important, it is not to be considered

the only evaluation factor in determining the winning proposal.

The City reserves the right to waive any and all formalities or irregularities in quoting.

The City may award based on initial proposals received, without discussion of such proposals.

However, selected Vendors may be invited to make oral presentations to the evaluation team.

SPECIFICATIONS

The Vendor is responsible for coordinating the purchase of all accessories or additional equipment as

well as the installation of said equipment so as to deliver a finished product to the Owner within the

time allowed. The Vendor shall be ultimately responsible for the final appearance of all mounted

accessories and equipment to the satisfaction of the Owner. The Vehicle Specs shall be as follows:

1. The specifications of the various vehicle types, equipment and accessories are compatible to the

best knowledge of the Owner. The Vendor is responsible for ensuring the accuracy of the

information listed within the specifications prior to submitting a proposal. Inaccurate make,

models, or part numbers within the specifications will not be reason for changes to the dollar

amounts once proposals are received and accepted. The Vendor must confirm compatibility of all

equipment and accessories prior to submitting a proposal.

2. Any party responding to a proposal, request for proposal, or proposal for any contract with the

Owner or City of Evansville shall be required to disclose any current adversarial litigation, contract

dispute, or other adversarial proceeding against the Owner or City of Evansville or any of its

departments or agencies.

INQUIRES

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Any questions concerning the proposal package contact Dachenae Streeter, Director of Purchasing at

812-436-4915 or dstreeter@evansville.in.gov.

VEHICLE DELIVERY

All vehicles shall be delivered to the Owner as a finished product complete with all equipment and

accessories no later than the proposed and approved delivery date. No trade-ins will be surrendered

by the Owner until new vehicles have been delivered.

CONFLICT OF INTEREST DISCLOSURE

The Conflict-of-Interest Disclosure Statement included herein is a condition of the proposal. This

form shall be filled out by the Vendor even if no conflicts exist and returned with proposal.

LAWS

In regard to contract performance, Vendors shall comply with all applicable federal, state, and local

laws, ordinances and regulations. In order to be accepted as a valid quote, the following items MUST

be included with your quote, along with any other information requested in the specifications.

These items should be presented in the same order that they appear on this list.

VENDOR CHECK LIST:

1. Proposal Tabulation Page(s)

2. Minimum Specification Chart

3. Price Proposal Page(s)

_____

4. Warranty information

5. EEO Statement

6. Conflict of Interest Form

7. E-Verify

8. Manufacturer Sales Brochure

_____

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