Project Information

Bid Title

2026 North Valley Full Depth Repair and Culvert Project

Issuing Agency

Yamhill County

Location

Oregon

Published Date

Jan 26, 2026

Closing Date

Feb 10, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Title:	2026 North Valley Full Depth Repair and Culvert Project
Category:	Invitation To Bid (ITB)
Status:	Open

Description: The project work will consist of a 12-day closure of North Valley Road between Ribbon Ridge and Albertson Road, Full Depth Repairs (FDR) in four separate areas, two culvert replacements, and construction of 7 embankment turn outs along the closed portion of the road. Closure to include detour signage and two PCMS reader boards. The FDR work will include 32” of excavation, estimated to be 1,440’ x 12’.  The existing pavement is 10”-11” thick.  A geotechnical report is available.  The pavement is to be removed by Cold Planning and to be placed as subbase.   The turn outs will be constructed with the FDR excavation spoils.  The upper 12” of the turn outs will be constructed out of salvaged or imported grindings.  Approximately 1000 cys of stockpiled grindings owned by Yamhill County will be required to be trucked to the jobsite. Stockpile location is at the Baker Creek Rd. and N. Hill Rd. yard just outside McMinnville.  Paving of FDR work will require 4 inches of Level II AC.  A Summer 2026 Pre-level and Overlay project from Ribbon Ridge to Albertson Road will follow this work but will not be included in this project.  The 48” x 44’ culvert, 8’ deep requires completion during In Water Work Window (IWWW).   Oregon Dept. of Fish and Wildlife (ODFW) has stated that the 48” pipe replacement may be installed early than the IWWW if no flows are present in the tributary of Chehalem Creek.  It is typical that flows stop by end of June.  The second pipe replacement is an 18” x 50’ culvert near the 48” pipe replacement. These two pipes also require 4” of trench patching.   All contract work is to be completed by July 10th, 2026. Electronic bid package may be obtained from the Yamhill County Department of Public Works, NE 2060 Lafayette Avenue, McMinnville, Oregon 97128.   Telephone - (503) 434-7515 or Email For security reasons, you must enable JavaScript to view this E-mail address. . Bids shall be mailed or delivered to Greg Haffner, Yamhill County Engineering Manager at the above address, no later than February 10th, 2026, at 2:00 p.m. at which time they will be publicly opened and read at the same location.  Bids may not be submitted by facsimile or electronic means. Publication Date/Time: 1/23/2026 12:00 AM Closing Date/Time: Open Until Contracted Bid Opening Information: 02/10/2026 @ 2pm Related Documents: 01 NV FDR ITB-Contract-Specials Exhibits A-F (PDF) 02 Plan Set 1-22-25 (PDF) 03 Exhibit I Fish Passage Permit (PDF) 04 Exhibit J Geotechnical Report (PDF) 05 North Valley FDRs and Turn Outs (KMZ)

Attachment Preview

Yamhill County, Oregon

Invitation to Bid

2026 North Valley Road

Full Depth Repair & Culvert Replacement Project

Advertise:

January 23rd, 2026

Pre-Bid Conference:

Not Required

Refer all questions to:

Greg Haffner

Engineering Manager

503-434-7365

Haffnerg@Yamhillcounty.gov

BIDS DUE:

February 10, 2026

by

2 PM

at

2060 NE Lafayette Ave, McMinnville, Or. 97128

ITB No. PW26-001

Page 2

SECTION A – TABLE OF CONTENTS

A. TABLE OF CONTENTS .............................................................................................................. 2

B. GENERAL BIDDING INFORMATION ......................................................................................... 3

B.1 Project Identification ..................................................................................................... 3

B.2 Anticipated Schedule .................................................................................................... 3

B.3 Pre-Bid Conference ...................................................................................................... 3

B.4 ITB Availability and Addenda........................................................................................ 3

B.5 Solicitation Law, Rules and Statutes ............................................................................ 4

C. OFFER SUBMITTAL ................................................................................................................... 4

C.1 Price Submittal Form .................................................................................................... 4

C.2 Signature Required....................................................................................................... 4

C.3 Sealed Envelope; Address and Cover Information ...................................................... 4

C.4 First Tier Disclosure Form ............................................................................................ 4

C.5 Bid Security .................................................................................................................. 4

C.6 Offer Withdrawal Prior to Closing ................................................................................. 5

C.7 Forms Required............................................................................................................ 5

D. OREGON PREVAILING WAGE RATES (BOLI) ......................................................................... 5

E. CLOSING AND OPENING OF BIDS ........................................................................................... 5

E.1 Bid Closing.................................................................................................................... 5

E.2 Bid Opening .................................................................................................................. 5

F. BID/OFFER EVALUATION .......................................................................................................... 5

F.1 Right to Reject .............................................................................................................. 5

F.2 Time for Offer Acceptance ............................................................................................ 5

F.3 Evaluation Criteria......................................................................................................... 6

F.4 Special Price Evaluation Factors .................................................................................. 6

G. CONTRACT AWARD .................................................................................................................. 6

G.1 Method of Bid Award .................................................................................................... 6

G.2 Intent-to-Award Announcement ................................................................................... 6

H. PROTEST PROCEDURES ......................................................................................................... 6

H.1 Solicitation Protests ...................................................................................................... 6

H.2 Contract Award Protests .............................................................................................. 6

I. INFORMATION TO BE SUBMITTED BY THE APPARENT SUCCESSFUL OFFEROR ............ 7

I.1 Insurance ....................................................................................................................... 7

I.2 Performance and Payment Bonds ................................................................................. 7

I.3 Commencement of Work ............................................................................................... 7

J. CONTRACTUAL PROVISIONS ................................................................................................... 7

J.1 Compliance with State & Federal Law .......................................................................... 7

J.2 Venue, Governing law, and Attorney Fees ................................................................... 8

J.3 Insurance....................................................................................................................... 8

J.4 Independent Contractor ................................................................................................ 8

J.5 Indemnification .............................................................................................................. 9

J.6 Assignment or Transfer Restricted................................................................................ 9

J.7 Termination Rights ........................................................................................................ 9

J.8 Records Maintenance; Access.................................................................................... 10

J.9 Foreign Contractor ...................................................................................................... 10

EXHIBITS

Exhibit A: Pricing Submittal Form

Exhibit B: First Tier Disclosure Form

Exhibit C: Certifications & Acknowledgment Form

Exhibit D: Offeror Signature Form

Exhibit E: Sample Contract

Exhibit F: Bond Forms

Exhibit G: Special Provisions and Standard Specifications

Exhibit H: Design Plans

Exhibit I: In-Water-Work-Permit for ODFW

Exhibit J: Geotechnical Report

PW26001CON

0Last updated Jan. 22, 2026

ITB No. PW26-001

Page 3

SECTION B – GENERAL BIDDING INFORMATION

Yamhill County (County) invites qualified contractors to respond to the following Invitation to Bid (ITB) for Yamhill County

2025 Overlay Project.

B.1 Project Identification. This Project, titled “2026 North Valley Road Full Depth Repairs & Culvert

Replacement Project". consists of a 12-day closure of North Valley Road (NV) between Ribbon Ridge and

Albertson Road, Full Depth Repairs (FDR) in four separate areas, two culvert replacements, and Bid Alternate

work to construct 7 embankment turn outs along the closed portion of the road. Closure includes detour signage,

two PCMS reader boards, and temporary closure signs. The FDR work will include cold planning & excavation,

estimated to be 1,783 cys. The existing pavement is 10”-11” thick. A geotechnical report is available. The

pavement is to be removed by Cold Planning and to be placed as 12” subbase in FDR. The turnouts will be

constructed with the FDR excavation spoils if awarded. If the Turn outs are not awarded, spoils below existing AC

will need to be hauled off site. A no cost disposal site is noted on the plans. The upper 12” of the turnouts will be

constructed out of imported grindings owned by Yamhill County located at the Baker Creek Rd./N. Hill Rd. yard

just outside McMinnville. Paving FDR work will require 4 inches of Level III AC. A Summer 2026 Pre-level and

Overlay project from Ribbon Ridge to Albertson Road will follow this work but will not be included in this project.

The 48” x 44’ culvert, 8’ deep, requires completion during In the Water Work Window (IWWW). Oregon Dept. of

Fish and Wildlife (ODFW) has stated that the 48” pipe replacement may be installed early than the IWWW if no

flows are present in the tributary of Chehalem Creek. It is typical that flows stop by end of June. The second pipe

replacement is an 18” x 50’ culvert. These two pipes also require 4” of trench patching.

B.2 Anticipated Schedule:

CALL FOR BIDS ADVERTISED

QUESTIONS DUE

CLARIFICATIONS/ADDENDA

January 23, 2026

February 4th, 2026

February 6th, 2026

BID SUBMITTAL DUE

NOTICE OF INTENT TO AWARD

DEADLINE TO SUBMIT WRITTEN PROTEST

February 10th, 2026

February 19th, 2026

February 26th, 2026

CONTRACT AWARD (TENTATIVE)

March 5th, 2026

CONTRACT SIGNED (TENTATIVE)

March 12th, 2026

START DATE NOT BEFORE

June 1st, 2026 ***

COMPLETION DATE

July 18th, 2026*****

*** Start will be contingent on In-water-work-window (IWWW) for 48” Culvert if contractor chooses to complete Pipe

and FDR work during the same 12 calendar day road closure.

***** Completion date may be adjusted if IWWW for 48” pipe is delayed due to wet spring.

B.3 Pre-Bid Conference.

There is no pre-bid conference for this project.

B.4 ITB Availability and Addenda

B.4.1 ITB Public Viewing. This Invitation to Bid (“ITB”), including all Exhibits and Addenda, are available at 2060 NE

Lafayette Ave, McMinnville and will not be mailed to prospective Offerors unless requested pursuant to Section B.4.3.

PW26001CON

0Last updated Jan. 22, 2026

ITB No. PW26-001

Page 4

B.4.2 Point of Contact. The single contact point for questions regarding the ITB, forms, Specifications, Plans, bidding

process, change, clarification, the award process, protests and any other issues that may arise, is Greg Haffner at (503-

434-7365) fax (503-472-4068) and e-mail Haffnerg@Yamhillcounty.gov.

B.4.3 Hard Copy Document Fees & Delivery. Offerors may also request hardcopies of the ITB, Addenda, and most

attachments from the Point of Contact listed in Section B.4.2. All costs for these documents and any associated delivery

fees are at Offeror’s expense.

B.4.4 Addenda. Any amendments to the original solicitation will be issued as an Addendum and will be available for

viewing at the location provided in Section B.4.1. Offerors may request automatic notifications of any subsequent

Addenda to the ITB through the Point of Contact listed in Section B.4.2. Except to the extent required by public interest,

County shall not issue an Addenda less than 72 hours before the closing date and time unless the Addenda also extends

the closing date and time.

B.4.5 Clarifications, Objections, and Questions. Any Offeror that finds discrepancies in, or omissions from any provision of

the ITB, Plans, or Specifications, or has doubt as to the meaning, shall make a request for clarification or modification in

writing, to the contact point listed in Section B.4.2. To be considered, the request for clarification or modification must be

received by the County at least ten (10) prior to the bid closing. Clarifications, whether verbal or in writing, do not change

the Plans, Specifications, contractual terms, or procurement requirements of this ITB unless a formal ITB Addendum has

been issued by the County.

B.5 Solicitation Law, Rules and Statutes. This ITB and the resulting contract are governed by Oregon Law and Yamhill

County Code. Specific laws and rules that govern the solicitation process are found in Chapters 279A and 279C of the

Oregon Revised Statues, and Divisions 246 and 249 of the Administrative Rules of the Oregon Department of

Administrative Services, and the Yamhill County Code, Volume 3, Subtitle 2, Public Contracting Rules and Regulations.

The ITB and resulting contract may be subject to other laws and rules. Offerors should obtain and become acquainted

with the applicable provisions of the above laws and rules. Copies may be obtained as follows:

B.6 Prequalification Requirements. The County requires all Offerors to be prequalified with the Oregon Department of

Transportation (ODOT) in the following Classes of Work:

ACP – Asphalt Concrete Paving and Oiling, TTC- Temporary Traffic Control

The County will only consider an Offer from an Offeror who submits the following with their Offer:

1) A copy of its ODOT Prequalification Approval Letter; or

2) Documentation that the Offeror submitted a complete prequalification application at least seven (7) days prior

to the Bid Opening, and then, no later than fourteen (14) days following Bid Opening, submits to the County a

copy of the applicable ODOT Prequalification Letter.

The ODOT prequalification application, along with approval time frames, procedures, and additional information on the

prequalification process is available at: https://www.oregon.gov/ODOT/Business/Procurement/Pages/Bid_Award.aspx

B.7 Specialized Licensing Required. “This ITB has no specialized licensing requirements.”

SECTION C – OFFER SUBMITTAL

C.1 Price Submittal Form. Offerors shall enter pricing and other required information for all bid items listed in Exhibit A,

Price Submittal Form. If the Price Submittal Form is replaced via an Addendum, Offerors shall use the amended form to

provide pricing and other required information. Failure to supply the required information in the Pricing Submittal Form or

subsequent Addenda, if any, may result in bid rejection as non-responsive.

C.2 Signature Required. OFFER SUBMITTED BY OFFEROR MUST BEAR AN ORIGINAL SIGNATURE. FAILURE TO

SUBMIT AN OFFER BEARING AN ORIGINAL SIGNATURE WILL RESULT IN REJECTION OF THE BID.

C.3 Sealed Envelope; Address and Cover Information. Offers shall be submitted in sealed packages or envelopes. To

ensure proper identification and handling, all packages and envelopes shall be clearly marked as follows:

ITB Number

Closing Date & Time

2060 NE Lafayette Ave, McMinnville OR 97128

PW26001CON

0Last updated Jan. 22, 2026

ITB No. PW26-001

Page 5

C.4 First Tier Subcontractor Disclosure Form. The First Tier Subcontractor Disclosure Form must be submitted either

with the bid submission or within two (2) working hours after the closing. Failure to comply with this requirement shall

result in rejection of the offer as non-responsive. Additional information can be found within Exhibit B, First Tier

Subcontractor Disclosure Form.

C.5 Bid Security Required. Each offer must be accompanied by a certified or cashier's check, irrevocable letter of credit

issued by an insured institution as defined in ORS 706.008, or Bid Bond payable to Yamhill County in an amount equal to

ten percent (10%) of the total amount of the Offer. The bid security shall be furnished as security against the failure of the

Offeror to comply with all requirements within the time frames established subsequent to notification of intent to award. If

the Offeror fails to (1) execute the contract, (2) furnish a Performance Bond and a Payment Bond, or (3) furnish

certificates of insurance within the time specified in the written notification of intent to award a contract, the County may

cash the check, draw under the letter of credit, or otherwise collect under the bid security.

C.6 Offer Withdrawal Prior to Closing. Offers may be withdrawn in writing when submitted on Offeror's letterhead,

signed by an authorized representative, and received by the County prior to closing. Offer withdrawals submitted in writing

must be labeled as such and contain the ITB number. Offers may also be withdrawn in person before closing upon

presentation of appropriate identification and evidence of authorization to act for Offeror. Signature confirmation of

withdrawal may also be required. Offerors may not modify offers after closing.

C.7 Forms Required. The following forms must be submitted prior to closing:

• Price Submittal Form, Exhibit A

• First Tier Disclosure Form, Exhibit B

• Certifications & Acknowledgement Form, Exhibit C

• Offeror Signature Form, Exhibit D

• Prequalification Documentation

SECTION D – OREGON PREVAILING WAGE RATES (BOLI)

D.1 The contractor and all subcontractors shall comply with the provisions of ORS 279C.800 through 279C.870 relative to

Prevailing Wage Rates. No Offer shall be received or considered by the County unless the Offeror agrees to be bound by

and comply with the provisions of 279C.838, 279C.840 (or 40 U.S.C. 3141 to 3148 where applicable.) Before starting

work the contractor shall file with the Construction Contractors Board, and maintain in full force and effect, the separate

public works bond required by ORS 279C.836 and OAR 839-025-0015, unless otherwise exempt under those provisions.

The contractor shall also include in every subcontract a provision requiring the subcontractor to have a public works bond

filed with the Construction Contractors Board before starting work, unless otherwise exempt, and shall verify that the

Subcontractor has filed a public works bond before permitting the Subcontractor to start work.

D.2 This ITB and the resulting contract are subject to the following Bureau of Labor and Industries (BOLI) wage

requirements and the prevailing wages rates set forth in the following booklet, as amended, which is incorporated herein

by reference with the same force and effect as though fully set forth herein, and is available at the following web link:

Prevailing Wage Rates for Public Works Contracts in Oregon issued January 5th, 2025.

Prevailing Wage Rates Apprenticeship Rates issued January 5th, 2025.

These BOLI wage rates are available on line at:

http://egov.oregon.gov/BOLI/WHD/PWR/pwr_book.shtml

D.3 The work will take place in Yamhill County, on 5 county roads.

SECTION E – CLOSING AND OPENING OF BIDS

E.1 Bid Closing. Bids must be received, and date/time stamped at 2060 NE Lafayette Ave, McMinnville Or Public Works

by the closing date/time. Bids will not be accepted after the closing date/time as stated on page one (1) of this ITB, or as

may be extended by any subsequently issued Addenda. Facsimile offers will not be allowed or accepted. Failure to

comply with this requirement will result in rejection of the offer as non-responsive.

PW26001CON

0Last updated Jan. 22, 2026

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 237990Other Heavy and Civil Engineering Construction

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.