Project Information

Bid Title

Tracking, Monitoring and Outreach

Issuing Agency

State Government of Iowa

Location

Iowa

Published Date

May 11, 2026

Closing Date

Jun 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP JUV-27-TR-02-004

Original Source

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Bid Documents

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Project Description

Bid Information

Bid Number

RFP JUV-27-TR-02-004

Solicitation

Tracking, Monitoring and Outreach

Solicitation Type

Request for Proposals

County

Description

Description

The Iowa Judicial Branch is requesting proposals for the purpose of providing Tracking, Monitoring and Outreach services throughout all counties included within Juvenile Court Services within the Second Judicial District (JCS D2). The primary goal of this program is to assist the Youth in successfully remaining within the community by assuring daily accountability of the Youth, in turn curtailing further law violations.

Agency Information

Number

444

Name

Judicial

Address 1

1111 East Court Avenue

Address 2

City/State/Zip

Des Moines, IA 50319

Contact Information

Contact Name

Angi Hillers

Contact Title

Title IV-E & RMS Fiscal Manager

Contact Email

Angi.Hillers@iowacourts.gov

Contact Phone Number

(641) 529-0506

Contact Phone Extension

Contact Other Number

Contact Fax Number

Valid Dates

From

5/11/2026 1:30:00 PM

Until

6/10/2026 3:00:00 PM

Documents/Attachments

RFP JUV-27-TR-02-004

5/8/2026 4:55:52 PM

RFP JUV-27-TR-02-004

5/8/2026 4:55:40 PM

Attachment Preview

Iowa Judicial Branch

1111 East Court Avenue | Des Moines, IA 50319

REQUEST FOR PROPOSAL

Administrative Information:

RFP COVER SHEET

Title of RFP:

Agency:

Tracking, Monitoring, and Outreach

Iowa Judicial Branch (IJB or Agency)

RFP Number: JUV-27-TR-02-004

Number of years of the 1 year

initial terms of the

Contract:

Number of possible

annual renewals:

5 additional 1-year

terms exercisable

by the IJB in its sole

discretion

Anticipated Initial

Contract Term Beginning:

July 1, 2026

Anticipated Maximum Annual Contract Budget:

Ending:

$325,000

June 30, 2027

Issuing Officer:

Angi Hillers

641-529-0506

Angi.hillers@iowacourts.gov

PROCUREMENT TIMETABLE—Event or Action:

Agency Posts Notice of RFP on TSB website

Agency Issues RFP

Letters of Intent to Bid

Date/Time(Central time):

5/08/2026

5/11/2026

5/22/2026

RFP written questions, requests for clarification, and suggested changes from

Respondents due:

The IJB’s written response to RFP questions, requests for clarifications and

suggested changes due: (will be available on bidding website)

Proposals Due Date:

Proposals Due Time:

Anticipated Date to issue Notice of Intent to Award:

Anticipated Date to execute Contract:

5/22/2026

3:00 pm

5/29/2026

6/10/2026

3:00 pm

6/17/2026

7/1/26

RFP# JUV-27-TR-02-004

Relevant Websites:

Web-address:

Internet website where Addenda to https://www.iowacourts.gov/for-the-public/rfp/

this RFP will be posted:

https://bidopportunities.iowa.gov/

Internet website where General

Terms for Juvenile Court Services

(JCS) Services Contracts are located:

https://www.iowacourts.gov/static/media/cms/General_Terms_fo

r_JCS_Services_Cont_1257FB3D72AAA.pdf

Electronic Copies of Proposals Required to be Submitted to Issuing Officer.

Firm Proposal Terms

120 Days

Per Section 3.2.11, of the RFP the minimum Number of Days following the

deadline for submitting proposals that the Respondent guarantees all proposal

terms, including price, will remain firm:

Iowa Judicial Branch

JCS Update 3/30/26

Page 2 of 37

RFP# JUV-27-TR-02-004

1 INTRODUCTION

1.1 PURPOSE

The purpose of this Request for Proposals (RFP) is to solicit proposals from Responsible Respondents to

provide the goods and/or services identified on the RFP cover sheet and further described in Section 4 of

this RFP to the IJB, as identified on the RFP cover sheet. The IJB intends to award a Contract(s) beginning

and ending on the dates listed on the RFP cover sheet, and the IJB, in its sole discretion, may extend the

Contract(s) for up to the number of annual extensions identified on the RFP cover sheet.

1.2 DEFINITIONS

For the purposes of this RFP and the resulting Contract, the following terms are defined.

“Agency” means the agency identified on the RFP cover sheet that is issuing the RFP.

“Bid Proposal” or “Proposal” means Respondent’s proposal submitted in response to the RFP.

“Contract” means the Contract(s) entered into with Respondent(s) as described in section 6.

“Contractor” means the awarded business/person to provide the contractual services agreed upon.

“General Terms” and “General Terms and Conditions” shall mean the General Terms for Juvenile Court

Services service contracts as linked on the RFP cover page.

“IJB” shall mean the Iowa Judicial Branch.

“Invoice” means a Contractor’s claim for payment. At the IJB’s discretion, claims must be submitted on

an original invoice from the Contractor and on a claim form accepted by the IJB, such as a General

Accounting Expenditure (GAX) form.

“Juvenile Court Officer” or “JCO” means a person appointed as a juvenile court officer under section

602.7202 of the Iowa Code and also includes a chief juvenile court officer appointed under section

602.1217 of the Iowa Code.

“Juvenile Court Services” or “JCS”, for the purposes of this RFP, means a unit of the Iowa Judicial Branch

in which juveniles adjudicated by the Iowa Juvenile Court as delinquent and youth at risk of entering the

court system receive services as directed by the Chief Juvenile Court Officer or designee.

“Respondent” means the company, organization or other business entity submitting a proposal in

response to this RFP.

“Responsible Respondent” means a Respondent that has the capability, as determined in the sole

discretion of the IJB, in all material respects to perform the scope of work and specifications of the

Contract. In determining whether a Respondent is a Responsible Respondent, the IJB may consider various

factors including, but not limited to, the Respondent’s competence and qualifications to provide the goods

or services requested, the Respondent’s integrity and reliability, the past performance of the Respondent

and the best interest of the IJB and the State.

Iowa Judicial Branch

JCS Update 3/30/26

Page 3 of 37

RFP# JUV-27-TR-02-004

“Responsive Proposal” means a Proposal that complies, in the sole discretion of the IJB, with the material

provisions of this RFP.

“RFP” means this Request for Proposals and any attachments, exhibits, schedules or addenda hereto.

“State” means the State of Iowa, the IJB, and all state agencies, boards, and commissions, and any political

subdivisions making purchases from the Contract as permitted by this RFP.

“Vendor” means anyone who provides goods or services to another entity.

1.2.1 Additional Definitions specific to this RFP:

“Tracker” means an individual who provides in-home supervision and outreach services that include

collecting urine specimens, monitoring community service requirements or transporting clients to

medical appointments, court appearances or other scheduled appointments. Trackers work closely with

the Youth, family, schools and the Juvenile Court Office to ensure that conditions of the court are being

honored and provide the court with risk control measures to deter recidivism.

“Tracking” means a community-based intervention where an individual provides in-home supervision

and outreach services to Youth who have committed delinquent acts and are at risk to re-offend. The

level of supervision varies depending upon the child's risk assessment and other identified needs.

“Youth” means a juvenile referred by Juvenile Court Services.

1.3 OVERVIEW OF THE RFP PROCESS

The RFP process is for the IJB’s benefit and is intended to provide the IJB with competitive information to

assist in the selection process. It is not intended to be comprehensive. Each Respondent is responsible for

determining all factors necessary for submission of a comprehensive Proposal.

Respondent should review Attachment 3, Form 22 Request for Confidentiality, for more information if its

Proposal contains confidential information. Any Proposal marked “Confidential” or “Proprietary” on every

page may be disqualified.

Respondents will be required to submit their Proposals electronically via email to the Issuing Officer.

1.4 BACKGROUND INFORMATION

Early intervention and follow-up programs/graduated sanctions services are services to be provided to

children adjudicated delinquent and children who have been referred to Juvenile Court Services for a

delinquency violation or who have exhibited behaviors that put them at risk of a juvenile delinquency

referral. The services are directed to enhance personal adjustment to help the children transition into

productive adulthood and to prevent or reduce delinquent acts, out-of-home placement, and recidivism.

The Iowa Judicial Branch is requesting proposals for the purpose of providing Tracking, Monitoring and

Outreach services throughout all counties included within Juvenile Court Services within the Second

Judicial District (JCS D2). JCS D2 includes Boone, Bremer, Butler, Calhoun, Carroll, Cerro Gordo, Floyd,

Franklin, Greene, Hamilton, Hancock, Hardin, Humboldt, Marshall, Mitchell, Pocahontas, Sac, Story,

Webster, Winnebago, Worth, and Wright counties.

Iowa Judicial Branch

JCS Update 3/30/26

Page 4 of 37

RFP# JUV-27-TR-02-004

“Tracking” services as part of this program have historically focused on setting and/or enforcing rules to

address immediate community safety concerns and accountability, along with providing guidance and

support to children and families involved with delinquency proceedings. The primary goal of this

program is to assist the Youth in successfully remaining within the community by assuring daily

accountability of the Youth, in turn curtailing further law violations. The program shall provide

supervision and structure, a link between the Youth and their Juvenile Court Officer, referral for

additional services when needed, teaching and modeling of appropriate skills, and crisis intervention as

needed. The hours of service for this program shall be flexible and delivered so as to best meet these

goals, particularly outside the regular workday hours of the JCO. Program services will be individualized

based on the Youth’s level of risk in the community to assist the Youth in reduction of delinquency risk

factors.

Iowa Judicial Branch

JCS Update 3/30/26

Page 5 of 37

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services
• NAICS 561621Security Systems Services (except Locksmiths)

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