Project Information

Bid Title

Yardi Consultant Services - Sign-In Sheet RFP No. 2026-003

Issuing Agency

Columbus Metropolitan Housing Authority

Location

Ohio

Published Date

Jan 20, 2026

Closing Date

Jan 30, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 2026-003

Original Source

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Bid Documents

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Project Description

RFP 2026-003 Yardi Consultant Services

• RFP 2026-003 Yardi Consultant Services Final
• Sign-In Sheet RFP No. 2026-003

Attachment Preview

YARDI CONSULANT SUPPORT & SERVICES

2026-003

01/02/2026

ANDREA QUINICHETT

aquinichett@cmhanet.com

614-421-4434

REQUEST FOR PROPOSALS (RFP) NO. 2026-003

YARDI CONSULTANT SUPPORT & SERVICES

Section of Contents

[Section No. 1]

Section Description

Introduction

RFP Information at a Glance

1.0

HA’S Reservation of Rights

2.0

Scope of Work/Technical Specifications

2.1 Background

2.2 Objective

2.3 Application on Background

2.4 SOW/Deliverables

2.5 Methodology

2.6 Deliverables

2.7 Ongoing Support

2.8 Place of Performance

3.0

Proposal Format

3.1 Proposal Submittal

3.2 Entry of Proposed Fees

3.3 Additional Information Pertaining to the Pricing Items

3.4 Proposal Submission

3.5 Proposer's Responsibilities--Contact With the HA

3.6 Pre-proposal Conference

3.7 Recap of Attachments

4.0

Proposal Evaluation

4.1 Evaluation Factors

4.2 Evaluation Method/Plan

5.0

Contract Award

5.1 Contract Award Procedure

5.2 Contract Conditions

5.3 Licensing and Insurance Requirements

5.4 Right to Negotiate Fees

5.5 Contract Services Standards

6.0

Additional Considerations

HUD Form Locator

Attachments A-G

Page

The Columbus Metropolitan Housing Authority

Page 1

REQUEST FOR PROPOSALS (RFP) NO. 2026-003

YARDI CONSULTANT SUPPORT & SERVICES

INTRODUCTION

T he Columbus Metropolitan Housing Authority (hereinafter, “HA”) is a public entity, formed in 1934 to provide

federally subsidized housing and housing assistance to low-income families, in Columbus and Franklin County.

CMHA is headed by a President & CEO and is governed by a Board of Commissioners and is subject to the

requirements of Title 24 of the Code of Federal Regulations (hereinafter, “CFR”) and CMHA’s procurement policy.

The Agency was brought into existence by resolution of the State of Ohio’s Board of Housing on May 8th, 1934. CMHA

is a subdivision of the State of Ohio.

Currently, the HA owns and/or manages: (a) 34 multi-family apartment complexes totaling 4,558 units; (b) eight

senior complexes, totaling 714 units; and (c) seven Service Enriched complexes, totaling 410 units. The HA also

administers approximately 13,500 Section 8 Housing Choice Vouchers and manages the HUD Project-Based Rental

Assistance contracts covering 81,000 units in Ohio and Washington, D.C. through its subsidiary, Assisted Housing

Services Corporation. The HA currently has approximately 166 employees.

In keeping with its mandate to provide efficient and effective services, the HA is now soliciting proposals from

qualified, licensed and insured entities to provide the services specified herein to the HA. All proposals submitted

in response to this solicitation must conform to all of the requirements and specifications outlined within this

document and any designated attachments in its entirety.

RFP INFORMATION AT A GLANCE

[Section No. 2]

HA CONTACT PERSON

HOW TO OBTAIN THE RFP DOCUMENTS ON THE

CMHA WEBSITE

PRE-PROPOSAL CONFERENCE

HOW TO FULLY RESPOND TO THIS RFP BY

SUBMITTING A PROPOSAL SUBMITTAL

PROPOSAL SUBMITAL RETURN & DEADLINE

Andrea Quinichett, AVP of Purchasing

aquinichettt@cmhanet.com

614.421.4434

1. Access cmhanet.com

2. Click on the “Business Opportunities” heading

3. Click on the “Purchasing” heading

If you have any problems in accessing or registering on the system,

please call the Procurement Department at 614.421.4434

Tuesday January 20th, 2026 1:30pm

Zoom Meeting

https://us02web.zoom.us/j/89872900975?pwd=TSPQ24uT0er73rK

a0qa76T6qDu3Vne.1

Meeting ID: 898 7290 0975

Passcode: 049192

1. As directed within Section 3.2.1 of the RFP document, submit

certain required financial information “Proposal Sheet” in a

separate sealed envelope noting the RFP number, name and

company information.

2. All pricing must be submitted separately, to

feeproposal@cmhanet.com. All technical responses must be

submitted and received to technicalresponse@cmhanet.com no

later than the submittal deadline stated herein (or within any

ensuing addendum).

Friday January 30th, 2026 @11:00am

The CMHA Central Office

880 E. 11th Avenue, Columbus, Ohio 43211

Note: The electronic copy of the proposal and all required financial

information must be received by the HA no later than 11:00 a.m.

on the stated due date. If submitting a physical paper copy is not

required, respondents may instead submit one electronic

response to the email address provided in the solicitation.

ANTICIPATED APPROVAL BY HA BOARD OF April 2026

COMMISSIONERS

The Columbus Metropolitan Housing Authority

Page 2

REQUEST FOR PROPOSALS (RFP) NO. 2026-003

YARDI CONSULTANT SUPPORT & SERVICES

1.0 HA’S RESERVATION OF RIGHTS:

1.1 The HA reserves the right to reject any or all proposals, to waive any informality in the RFP

process, or to terminate the RFP process at any time, if deemed by the HA to be in its best

interests.

1.2 The HA reserves the right not to award a contract pursuant to this RFP.

1.3 The HA reserves the right to terminate a contract awarded pursuant to this RFP, at any time

for its convenience upon 30 days’ written notice to the successful proposer(s).

1.4 The HA reserves the right to determine the days, hours and locations that the successful

proposer(s) shall provide the services called for in this RFP.

1.5 The HA reserves the right to retain all proposals submitted and not permit withdrawal for a

period of 60 days subsequent to the deadline for receiving proposals without the written

consent of the HA Contracting Officer (CO).

1.6 The HA reserves the right to negotiate the fees proposed by the proposer entity.

1.7 The HA reserves the right to reject and not consider any proposal that does not meet the

requirements of this RFP, including but not necessarily limited to incomplete proposals

and/or proposals offering alternate or non-requested services.

1.8 The HA shall have no obligation to compensate any proposer for any costs incurred in

responding to this RFP.

1.9 The HA shall reserve the right to at any time during the RFP or contract process to prohibit

any further participation by a proposer or reject any proposal submitted that does not

conform to any of the requirements detailed herein. By accessing the HA website,

www.cmhanet.com and downloading this document, each prospective proposer is thereby

agreeing to abide by all terms and conditions listed within this document, and further agrees

that he/she will inform the CO in writing within 3 days of the discovery of any item listed

herein or of any item that is issued thereafter by the HA that he/she feels needs to be

addressed. Failure to abide by this time frame shall relieve the HA, but not the prospective

proposer, of any responsibility pertaining to such issue.

1.10 The HA reserves the right to select a single or multiple award contract.

1.11 The HA reserves the right to add requirements during the contract period when it is

in the best interest of the HA.

This part of the page was intentionally left blank

The Columbus Metropolitan Housing Authority

Page 3

REQUEST FOR PROPOSALS (RFP) NO. 2026-003

YARDI CONSULTANT SUPPORT & SERVICES

2.0 SCOPE OF WORK (SOW)/TECHNICAL SPECIFICATIONS (T/S): The HA is soliciting competitive

proposals from respondents for the provision of professional consultants and support services from Yardi-

approved consulting firms to provide expert implementation and support services for the Yardi

software platform. This engagement will prioritize the needs of the Finance/Accounting,

Housing Choice Voucher (HCV) department, while ensuring full collaboration with our internal IT

team to deliver a secure, scalable, and compliant solution, but not limited to these

departments.

2.1 Background

2.1.1.1

2.1.1.2

2.1.1.3

The HA mission is to serve the community by helping people access

affordable housing by working with our collaborative partners, we develop,

renovate and maintain housing, promote neighborhood revitalization and

assist residents in accessing needed social services.

The HA maintains several enterprise and departmental applications and

platforms, including Yardi Voyager, Microsoft Cloud (SharePoint). In

addition, the HA has an in-house Information Technology department as

well as development finance and various business process staff.

In an effort to maintain stability and leading-edge capabilities, the HA has

made the decision to leverage previous investments in the Yardi

Voyager. It is the intention of this RFP to select a vendor(s) to assist in the

successful maintenance and full system support of the Yardi Voyager,

Microsoft Cloud (SharePoint)product.

2.2 Objective

2.2.1 Through this RFP, the HA intends to select an organization to perform the necessary

activities related to the successful enhancement, maintenance and full support of

Yardi Voyager.

2.3 Application Background

2.3.1 The HA utilizes Yardi Voyage for general accounting functions including AR/AP,

disbursements, fixed assets; financial statements and other GL related

functions. This is comprised of a single company/entity within Yardi Voyage.

2.3.2 There are approximately 170 employees that use Yardi Voyager on a regular

basis. All users are at the main HA office, locally connected.

2.3.3 Agency developed applications providing case management and inspection

capabilities.

2.4 SOW/Deliverables

2.4.1 While completing the response, it is vital the current level of functionality be

maintained. After a full assessment it has been determined by the HA that the

following items will need to be addressed to meet the needs of HA Teams:

2.4.1.1 Conduct joint discovery sessions with HCV, Accounting, IT, and

program stakeholders.

2.4.1.2 Configure Yardi Voyager and related modules to support HCV

workflows and financial operations.

2.4.1.3 Configure financial workflows to meet HUD and HCV-specific

requirements.

The Columbus Metropolitan Housing Authority

Page 4

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541930Translation and Interpretation Services

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