Project Information

Bid Title

Project: Taxicab Student Transportation Services

Issuing Agency

Kirkwood School District

Location

Missouri

Published Date

Feb 27, 2026

Closing Date

Apr 3, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project: Taxicab Student Transportation Services
Details:  The Kirkwood School District is seeking vendors interested in providing taxicab student transportation services to students.
Due Date: 12:00 p.m. (noon) CDT on Friday, April 3, 2026
RFP for TAXICab Student Transportation Services

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REQUEST FOR PROPOSAL

Kirkwood School District

TAXICAB Student Transportation Services

The Kirkwood School District will accept separate sealed proposals from qualified vendors interested

in providing taxicab student transportation services to students and parents, including as required by

law in situations in which a student may be considered to have special needs and/or be homeless as

provided under the McKinney-Vento Homeless Assistance Act (42 U.S.C. §§ 11431 – 11435), on an

as-needed basis. Qualified organizations (“Respondent”) are invited to submit three (3) copies of a

formal proposalas described herein.

Sealed proposals are due by 12:00 p.m. (noon) on Friday, April 3, 2026.

TABLE OF CONTENTS

Certification Form

Part I: Introduction and Process

1) Purpose and Minimum Qualifications

2) Selection Process

3) Information About the District

4) Timeline for RFP Process

5) Questions and Process

6) Specific Requirements of RFP

7) Specifications

Part II: Instructions to Respondents

1) Qualifications

2) Submitting a Response

3) Contract Negotiations

4) Form No. 1 - Cost

5) Form No. 2 - Example

6) Felony Conviction Notification

7) Federal Work Authorization Program (E-Verify) Addendum

8) Federal Work Authorization Program (E-Verify) Affidavit

9) Compliance with Anti-Discrimination Against Israel Act

Part III: General Conditions-Responses and Subsequent Contracts

1) Scope

2) Definitions

3) Completing Proposal

4) Request for Information

5) Confidentiality of Qualification Information

6) Proposal

7) Termination

8) Tax Exemption

9) Safety

10) Rights Reserved

11) Respondent Prohibited

12) Disclaimer of Liability

13) Hold Harmless

14) Law Governing

15) Compliance with Applicable Law

16) Anti-Discrimination Clause

17) Conflict of Interest

18) Insurance

19) Sub-Agreements

20) Provisions Required by Law Deemed Inserted

21) Execution of Agreement

22) Costs

23) Assignments

24) Force Majeure

2

CERTIFICATION FORM

The Kirkwood School District will accept separate sealed proposals from qualified vendors interested in

providing transportation services to students and parents, including as required by law in certain situations

in which a student may be considered to have special needs, or be homeless as provided under the

McKinney-Vento Homeless Assistance Act (42 U.S.C. §§ 11431 – 11435), on an as-needed basis.

Qualified organizations (“Respondent”) are invited to submit three (3) copies of a formal proposal as

described herein.

Proposal shall be labeled “BID for Taxicab Student Transportation Services” and addressed to:

Kirkwood School District

Attn: Scott Cook/Martise Scott

1099 Milwaukee Street, Suite 260

Kirkwood, MO 63122

PROPOSALS MUST BE RECEIVED BY: 12:00 p.m. (noon) on Friday, April 3, 2026

The district reserves the right to reject any and all proposals, to waive technical defects, and to select the

proposal deemed most advantageous to the district.

The undersigned certifies that he/she has the authority to bind the company in an agreement to supply the

servicein accordance with all terms and conditions specified herein. Please type or print the information

below. Respondent is required to complete, sign, and return this form with the proposal.

____________________________________________

Company Name

______________________________________

Authorized Person (Print)

Address

Signature

City/State/Zip

Title

Telephone #

Date

Email

Entity Type

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PART I: INTRODUCTION AND PROCESS

1. PURPOSE AND MINIMUM QUALIFCATIONS

The district is requesting proposals from qualified vendors to provide transportation services to students

and parents, including as required by law in situations in which a student may be considered to have

special needs or homelessas provided under the McKinney-Vento Homeless Assistance Act (42 U.S.C.

§§ 11431 – 11435), on an as-neededbasis. The contract or contracts resulting from this RFP will have a

three (3) year initial term and will include annual renewal options and allow the district a right to

terminate the contract, with or without cause.

To be considered, Respondent must be a full-service transportation vendor with expertise in the field

of transportation of minors and/or special needs individuals. Respondent should be able to demonstrate

that its transportation services have been successfully implemented and maintained, with preference

provided if the Respondent has provided similar services to public school districts or governmental

agencies of comparable sizeand scope.

2. SELECTION PROCESS

The proposals will be evaluated by a committee comprised of selected district personnel. The process

will consist of reviewing and evaluating of all responsive proposals.

3. INFORMATION ABOUT THE DISTRICT

School

Grade Level Range

Enrollment

Early Childhood Center (1)

Elementary Schools (5)

Middle Schools (2)

High School (1)

3,4 Year old & PreK

K-5

6-8

9-12

TOTAL

331

2,536

1,350

1,682

5,899

For more information about the district, visit our website http://www.kirkwoodschools.org.

4. TIMELINE FOR RFP PROCESS

The timeline listed below is the district’s estimation of time required to complete the process. All efforts

shall bemade to abide by this schedule; however, it is subject to change if necessary.

Post RFP Notification

Deadline for Questions

Deadline to Submit Proposals

BOE Approval of Contract

February 27, 2026

March 27, 2026

April 3, 2026

April 27, 2026

The district desires the contract to commence July 2026.

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5. QUESTIONS AND PROCESS

All questions concerning this RFP should be directed to Martise Scott, Director of Safety and Security,

314-213-6100 ext. 1400. The district reserves the right to reject any and all proposals, to waive any

technical defects in a proposal, and to select the proposal(s) deemed most advantageous to the district.

Proposals submitted on separate forms are not acceptable unless specified in the document, and failure to

complete forms to district’s satisfaction may result in the rejection of the proposal.

Respondent is responsible for examining the documents thoroughly before submitting a proposal.

Should Respondent desire clarification or interpretation of this RFP, such clarifications must be

received in writing not later than March 27, 2026. Verbal explanation or instruction given before the

award of the contract will not be binding. Any information given to a prospective Respondent

concerning the RFP will be furnished to all prospective Respondents as an addendum to the RFP on

the district’s website, if such information is necessary to Respondents in submitting proposals to the

RFP or if the lack of such information would be prejudicial to uninformed respondents.

There will be no public opening of the proposals. district reserves the right to award a contract in its

entirety or to split the contract among proposers, whichever is deemed by the district to be in its best

interest.

Proposals may be withdrawn, by written notice, prior to the exact hour and date specified for receipt of

proposals.Proposals will not be accepted after the date and time of closing under any circumstances.

6. SPECIFIC REQUIREMENTS OF RFP

A. Evaluation

District may or may not award this contract to more than one service provider based on all relevant

considerations including, but not limited to:

 Anticipated cost of services

 Number of available drivers

 Qualifications of drivers

 Respondent’s experience with other school districts of similar or comparable size

 Respondent’s prior experience and performance with the district, if applicable

 Size of fleet available

 Condition of vehicles

 Reporting capabilities

 Ability to perform services, and

 Any other evaluative aspect which may impact a contract with Respondent

B. Licenses and Permits

Respondent shall secure licenses imposed by law and ordinance, and pay all charges and fees, including

a current Missouri business license. Respondent shall provide proof of licenses before a contract is

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Commodity Codes

• NAICS 484121General Freight Trucking, Long-Distance, Truckload
• NAICS 485999All Other Transit and Ground Passenger Transportation
• NAICS 541330Engineering Services

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