Project Information

Bid Title

Year 5 Lead Service Line Replacement Program – St. Charles Street

Issuing Agency

City of Elgin, Illinois

Location

Illinois

Published Date

Dec 23, 2025

Closing Date

Jan 8, 2026

Government Level

State & Local

Status

Closed

Ref. #

BID 25-063

Original Source

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Bid Documents

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Project Description

Bid Information

Type	Invitation to Bid
Status	Issued
Number	BID 25-063 (Year 5 Lead Service Line Replacement Program – St. Charles Street)
Issue Date & Time	12/23/2025 05:00:00 PM (CT)
Close Date & Time	1/8/2026 03:00:00 PM (CT)
Question Cut Off Date	1/5/2026 04:00:00 PM (CT)
Notes	Notice to Bidders Bid 25-063 Year 5 Lead Service Line Replacement Program – St. Charles Street Sealed Bids will be received by the City of Elgin, Illinois (Owner) electronically by the Purchasing Department, until 3:00 P.M., local time, on Thursday, January 8, 2026 , for the City of Elgin’s Year 5 Lead Service Line Replacement Program – St. Charles Street. The specifications and bidding documents are available for viewing and download for no cost at: https://cityofelgin.ionwave.net/VendorRegistration/PreliminaryInfo.aspx the City of Elgin’s electronic bidding web portal. An original bid bond (in the amount of 5% of the original bid amount) must be delivered to the City of Elgin Purchasing Department, 150 Dexter Court no later than 12:00 pm on January 8, 2026 , which sum shall be forfeited in case the successful bidder fails to enter into a binding contract and provide a properly executed contract and surety bond within 15 days after the date the contract is awarded by the City. All bid documents shall be uploaded to https://cityofelgin.ionwave.net/CurrentSourcingEvents.aspx The scope of work includes but is not limited to approximately 37 full lead service line replacements from water main to interior water meter, and all other appurtenant work and materials necessary to complete the project throughout the City of Elgin as set forth in the bid documents. The successful bidder shall be required to furnish a Performance and Payment bond equal to one hundred percent (100%) of the total contract price as security for the faithful performance and payment of all bills and obligations arising from the performance of the contract. The successful bidder and all sub-contractors shall be required to conform to the labor standards set forth in the Contract Documents. The successful bidder shall pay prevailing wage and shall provide certified payrolls to the City for the duration of the project. This project must comply with the Elgin Responsible Bidders Ordinance and Elgin Residency Requirements. The bidder shall submit, if requested by the City, a list of qualified references for projects of similar size and scope of this project. Proposals withdrawn may not be resubmitted at the same letting. Each bidder shall satisfy the City as to their ability, financially or otherwise, to carry out the work. The right is reserved to reject any or all bids or to waive technicalities and any informality in any bid. Questions regarding the bidding process or bidding software can be directed to Nickon Etminan, Purchasing Officer at (847) 931-5606 or nickon.etminan@elginil.gov . Questions regarding this bid package can be directed to Timo Bello, Utilities Superintendent, by email at timo.bello@elginil.gov . Technical questions regarding the scope of work should be addressed to Julie Morrison at Engineering Enterprises, Inc. at jmorrison@eeiweb.com no later than no later than January 5, 2026, at 4:00 pm.

Contact Information

Name	Nick Etminan Purchasing Officer
Address	150 Dexter Ct. Elgin, IL 60120 USA
Phone	1 (847) 931 x5606
Fax
Email	nickon.etminan@elginil.gov

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	9005444

Bid Attachments

File Name	Description	File Size
13 items in 1 pages
AGREEMENT.pdf	AGREEMENT	1.17 MB	335966	7115271
BID 25-063 Year 5 Lead Service Line Replacement Program – St. Charles Street.pdf	BID 25-063 Year 5 Lead Service Line Replacement Program – St. Charles Street	144.56 MB	335966	7115272
BID BOND.pdf	BID BOND	616 KB	335966	7115274
BIDDER’S EMPLOYEE UTILIZATION FORM.pdf	BIDDER’S EMPLOYEE UTILIZATION FORM	159 KB	335966	7115276
CERTIFICATION REQUIREMENTS.pdf	CERTIFICATION REQUIREMENTS	154 KB	335966	7115277
EQUAL EMPLOYMENT WRITTEN COMMITMENT GUIDELINES.pdf	EQUAL EMPLOYMENT WRITTEN COMMITMENT GUIDELINES	117 KB	335966	7115278
INSURANCE REQUIREMENTS.pdf	INSURANCE REQUIREMENTS	107 KB	335966	7115279
PRICING SHEET.pdf	PRICING SHEET	907 KB	335966	7115280
PROPOSAL SHEET.pdf	PROPOSAL SHEET	880 KB	335966	7115288
PROPOSAL SIGNATURE SHEET.pdf	PROPOSAL SIGNATURE SHEET	753 KB	335966	7115289
REFERENCES.pdf	REFERENCES	570 KB	335966	7115291
RESPONSIBLE BIDDER AFFIDAVIT.pdf	RESPONSIBLE BIDDER AFFIDAVIT	246 KB	335966	7115292
SEXUAL HARRASMENT.pdf	SEXUAL HARRASMENT	687 KB	335966	7115295

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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