Project Information

Bid Title

P008-26 BPUB INFORMATION TECHNOLOGY AND OPERATIONAL TECHNOLOGY COLLABORATION STRATEGY

Issuing Agency

Brownsville Public Utilities Board

Location

Texas

Published Date

Nov 10, 2025

Closing Date

Dec 3, 2025

Government Level

State & Local

Status

Closed

Ref. #

P008-26

Original Source

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Bid Documents

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Project Description

P008-26 BPUB INFORMATION TECHNOLOGY AND OPERATIONAL TECHNOLOGY COLLABORATION STRATEGY

RFP Number:

P008-26

RFP Status:

Open

Start Date:

November 10, 2025

Close Date:

Wednesday December 3rd, 2025 5:00pm

The files are for bid reference only. Contact Diane Solitaire at dsolitaire@brownsville-pub.com or (956) 983-6366 if you have trouble opening the links below.

NOTE: To open links you may need to press and hold the CTRL button on your keyboard and at the same time click with your mouse on the link

Bid Documents

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BROWNSVILLE PUBLIC UTILITIES BOARD

REQUEST FOR PROPOSALS

FOR

BPUB INFORMATION TECHNOLOGY AND OPERATIONAL

TECHNOLOGY COLLABORATION STRATEGY

P008-26

Proposal Due: December 3, 2025 by 5:00 PM

Proposal Acknowledgement: December 4, 2025 at 10:00 AM

LEGAL NOTICE

AND

REQUEST FOR PROPOSALS

P008-26

The Brownsville Public Utilities Board (BPUB) will accept electronic and/or sealed proposals for

Proposals (hereon styled “RFP”) BPUB Information Technology (IT) and Operational Technology

Collaboration (OT) Strategy until 5:00 PM, December 3, 2025, in the Brownsville PUB Purchasing

Office, 1155 FM 511, Olmito, Texas. Electronic or sealed proposals received after this time will not be

considered.

RFP’s will be acknowledged by BPUB on December 4, 2025 at 10:00 AM. Firms can call in at 10:00 AM,

December 4, 2025 to (956) 214-6020 to listen to the proposal opening.

Brownsville Public Utilities Board utilizes the Texas Purchasing Group to post Request for Proposal (RFP)

opportunities. Registration is available at registering on Bidnet Direct's Texas Purchasing Group, if you

haven’t already registered.

Detailed specifications may be obtained at the following website: https://www.brownsville-

pub.com/rfp_status/open/

Please mark on the outside of the envelope and on any carrier’s envelopes: "SEALED PROPOSAL

FOR BPUB Information Technology and Operational Technology Collaboration Strategy (P008-26),

December 3, 2025 5:00 PM", and send to the attention of Diane Solitaire, Purchasing Department, 1155

FM 511, Olmito, TX 78575.

Each proposal shall constitute an offer to the Board, as outlined therein, and shall be irrevocable

for at least ninety (90) days after the time announced for the opening thereof.

The BPUB will not be responsible in the event that the U.S. Postal Service or any other courier

system fails to deliver the sealed proposals to the Brownsville Public Utilities Board, Purchasing Office by

the given deadline above. Proposals will be accepted via electronic transmission through Bidnet only.

The BPUB specifically reserves the right to reject any or all proposals, to waive irregularities or

informalities in any or all proposals and to accept any proposal which is deemed to be in the best interest

of the Board.

BY:

Diane Solitaire

Purchasing

Brownsville Public Utilities Board

(956) 983-6366 – Phone

P008-26 BPUB Information Technology and Operational

Technology Collaboration Strategy

Page 2

Please submit this page upon receipt

ACKNOWLEDGEMENT FORM

P008-26

BPUB Information Technology and Operational Technology Collaboration Strategy

For any clarifications, please contact Marisela Gaytan at Brownsville PUB Purchasing Department at (956)

983-6365 or e-mail: MaGaytan@brownsville-pub.com

Please e-mail this page upon receipt of the legal notice. If you only received the legal notice and you want

the proposal package mailed, please provide a method of shipment with account number in the space

designated below.

Check one:

( ) Yes, I will be able to send a RFP; obtained RFP package from website.

( ) Yes, I will be able to send a RFP; please email the RFP package.

Email:

( ) No, I will not be able to send a RFP for the following reason:

If you are unable to send your proposal, kindly indicate your reason for “No response” above and return

this form via email to MaGaytan@brownsville-pub.com. This will ensure you remain active on our

vendor list.

Date

Company:

Name:

Address:

City:

State:

Zip Code:

Phone:

Fax:

Email:

IF SPECIFICATIONS ARE DOWNLOADED FROM WEBSITE, PLEASE EMAIL THIS PAGE TO EMAIL LISTED ABOVE

P008-26 BPUB Information Technology and Operational

Technology Collaboration Strategy

Page 3

REQUEST FOR PROPOSAL

GENERAL BACKGROUND

The BPUB, located in Cameron County on the Rio Grande approximately 23 miles from the Gulf

of Mexico, is a home rule city organized and existing under the laws of the state of Texas, including

the City’s Charter, as amended (the “charter”). The city owns and operates a combined electric,

water, and wastewater utilities system (collectively, the “system”) serving the city and certain areas

outside the city. The City’s authority with regard to public utility ownership and services is

generally exercised through the Brownsville Public Utilities Board (the “Board”). The Board,

created and established by Article VI of the Charter as a separate and distinct agency of the city,

has authority to control, manage, and operate the system and to expand and apply System revenues,

subject to certain limitations. The BPUB executive administration includes a General

Manager/Chief Executive Officer, one Assistant General Manager/Chief Operating Officer, one

Chief Administrative Officer, a Chief Financial Officer and a Chief Legal Counsel responsible for

specific divisions. The BPUB employs approximately 600 employees. The Board’s fiscal year is

the 12-month period ended September 30th of each year and is referred to herein as the “fiscal

year.”

PURPOSE

Brownsville Public Utilities Board (“BPUB,” “The Utility”) is soliciting proposals from qualified

Firm to develop an IT and OT collaboration strategy to improve the sharing of operational data

collected to support the user community.

SCOPE OF WORK

Develop an IT/OT Collaboration Strategy to improve the sharing of operational data collected to

support the user community.

INSTRUCTIONS TO RFP RESPONDENTS

Firm must submit electronic or sealed proposal, one (1) copy, of the entire proposal package.

Proposals shall be submitted to the BPUB Purchasing Office, 1155 FM 511, Olmito, Texas, no

later than 5:00 PM on December 3, 2025.

Sealed envelope must be clearly labeled as follows:

Brownsville Public Utilities Board

Attention: Diane Solitaire

1155 FM 511

Olmito, TX 78575

P008-26 BPUB INFORMATION TECHNOLOGY AND OPERATIONAL

TECHNOLOGY COLLABORATION STRATEGY

P008-26 BPUB Information Technology and Operational

Technology Collaboration Strategy

Page 4

CONTRACT WITH FIRM/ENTITY INDEBTED TO BPUB

It is a policy of the BPUB to refuse to enter into a contract or other transaction with an individual,

sole proprietorship, joint venture, Limited Liability Company or other entity indebted to BPUB.

FIRM REPRESENTATIVE

The successful Firm agrees to send a personal representative with binding authority for the company

to the BPUB upon request to make adjustments and/or assist with coordination of all transactions as

needed.

VENDOR ACH (DIRECT DEPOSIT) SERVICES

The Brownsville PUB has implemented a payment service for vendors by depositing the payment

directly to the vendor’s bank account. Successful vendor(s) will be required to receive payments

directly through Automated Clearing House (ACH) in lieu of a paper check. The awarded vendor

must agree to receive payments via ACH (Direct Deposit).

TAX IDENTIFICATION NUMBER (TIN)

In accordance with IRS Publication 1220, Aw9 form, or a W8 form in cases of a foreign vendor,

will be required of all vendors doing business with the Brownsville PUB. If a W9 or W8 form is

not made available to Brownsville PUB, the first payment will be subject to income tax

withholding at a rate of 28% or 30% depending on the U.S. status and the source of income as per

IRS Publication 1220. The W9 or W8 form must be included with proposal response. Attached

are sample forms.

TAXES

The BPUB is exempt from Federal Excise Tax, State Sales Tax and Local taxes. Do not include

tax in the proposal. If it is determined that tax was included in the proposal, it will not be included

in the tabulation or any awards. Tax exemption certificates will be furnished upon request.

SIGNING OF PROPOSAL

Failure to sign proposal will disqualify it. Person signing proposal should show title or authority

to bind their firm to a contract.

EEOC GUIDELINES

During the performance of this contract, the Firm agrees not to discriminate against any employee

or applicant for employment because of race, national origin, age, religion, gender, marital or

veteran status or physically challenging condition.

CONTRACT AND PURCHASE ORDER

The services shall be performed in Brownsville, Texas. A personal services contract for the

services will be placed into effect after evaluation and final approval by BPUB Board of Directors.

BROWNSVILLE PUB RIGHTS

1. If only one or no proposal is received by “submission date”, the BPUB has the right to

reject, re-advertise, accept and/or extend the proposal by up to an additional two (2) weeks

from original submission date.

2. The right to reject any/or all proposals and to make award as they may appear to be

advantageous to the Brownsville Public Utilities Board.

P008-26 BPUB Information Technology and Operational

Technology Collaboration Strategy

Page 5

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541513Computer Facilities Management Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services

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