Project Information

Bid Title

Fundraising Campaign Consultant

Issuing Agency

St. Louis Public Library

Location

Missouri

Published Date

Nov 25, 2025

Closing Date

Dec 8, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

• Fundraising Campaign Consultant - Addendum #1 - Closing date: December 8, 2025

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REQUEST FOR PROPOSALS

RFP NO: 26-100000

DATE ISSUED: November 10, 2025

SEND PROPOSALS TO:

Purchasing Manager, Lawrence Pruitt

Board of Directors of the City of St

Louis Municipal Library District DBA

St. Louis Public Library

1415 Olive Street

St. Louis, MO 63103

OR: bids@slpl.org

PROPOSAL DUE DATE: December 8, 2025 by 2:00 p.m.

PURCHASING MANAGER: Lawrence Pruitt

EMAIL ADDRESS: lpruitt@slpl.org

THE LIBRARY FOUNDATION FOR THE BENEFIT OF ST. LOUIS

PUBLIC LIBRARY DBA ST. LOUIS PUBLIC LIBRARY FOUNDATION

RFP 26-100000 FUNDRAISING CAMPAIGN CONSULTANT

This Proposal is subject to all the terms and conditions of this Request for Proposals and any

Proposer representations, as well as accompanying specifications. The signature of the

Proposer indicates that Proposer understands these documents and will comply with them.

Name, Address, and Contact Information of Authorized Representative of Proposer

Print Name:

Print Title:

Print Company

Name:

Print Address,

City, State, Zip:

_

Print Telephone

Print Email:

Proposer Signature:

Proposer is:

individual

Other – describe

corporation

partnership

LLC

_________

THE LIBRARY FOUNDATION FOR THE BENEFIT OF ST. LOUIS

PUBLIC LIBRARY DBA ST. LOUIS PUBLIC LIBRARY FOUNDATION

RFP 26-100000 FUNDRAISING CAMPAIGN CONSULTANT

REQUEST FOR PROPOSAL SCHEDULE

RFP Issued

Public Notification of RFP

Questions from Proposers due to

Library

Proposals Due

November 10, 2025

November 10, 2025

November 24, 2025 @ 10:00 a.m.

December 8, 2025 @ 2:00 p.m.

THE LIBRARY FOUNDATION FOR THE BENEFIT OF ST. LOUIS

PUBLIC LIBRARY DBA ST. LOUIS PUBLIC LIBRARY FOUNDATION

RFP 26-100000 FUNDRAISING CAMPAIGN CONSULTANT

INSTRUCTIONS TO PROPOSERS

The St. Louis Public Library, a municipal library district, is a political subdivision of the State of

Missouri, and a body corporate with all the powers and rights of like or similar corporations.

In accordance with the St. Louis Public Library’s procurement policy, Proposals will be handled so

as not to permit disclosure of the identity of any Proposer or the contents of any Proposal to

competing Proposers during the process of negotiation. A register of Proposals shall be prepared

containing the name of each Proposer, the number of modifications received, if any, and a

description sufficient to identify the item offered. The register of Proposals shall be open for public

inspection only after a final contract is executed.

Whenever a material, article, or piece of equipment is identified by reference to manufacturer’s or

vendor’s names, trade names, catalog numbers, etc., it is intended merely to establish a standard,

and, any material, article, or equipment of other manufacturers and vendors that will perform

adequately the duties imposed by the general design will be considered equally acceptable

provided the material, article, or equipment proposal(s) are, in the opinion of the St. Louis Public

Library, of equal substance and function. Substitute items may be rejected at the discretion of the

St. Louis Public Library.

The right is reserved by the St. Louis Public Library to cancel the RFP or to reject in whole or in part

when it is for good cause and in the best interest of the St. Louis Public Library and to waive any

irregularity or informality with respect to any Proposal. The St. Louis Public Library reserves the

right to split awards, make multiple awards and to reject all Proposals.

Proposer’s are expected to examine specifications, schedules, drawings, and all instructions. Failure

to do so will be at Proposer’s risk.

Questions about the RFP should be made in writing and directed to Lawrence Pruitt, Purchasing

Manager at lpruitt@slpl.org or at the address provided below. Responses, when provided, will be

included in a written amendment. To preserve the integrity of the selection process, questions

regarding this RFP should only be directed in writing to Mr. Pruitt, lpruitt@slpl.org. Proposal

inquiries must be submitted in writing for the St. Louis Public Library review no later than

November 24, 2025, by 10:00 a.m., to allow for the St. Louis Public Library’s reply prior to

Proposal submissions.

Proposals must be in ink or typewritten and must be manually signed by a company official. All

Proposal document pages should be initialed and dated by the company submitting the Proposal.

It is the responsibility of the Proposer to deliver the Proposal and/or RFP modification on or

before the hour and date specified for the receipt of Proposals. Proposals received late will be

rejected.

Proposals and modifications should be submitted in sealed envelopes addressed to the attention of

the Purchasing Manager, St. Louis Public Library, 1415 Olive St., St. Louis, MO 63103 for a

2:00 p.m. proposal opening at that location on October 1, 2025. EMAIL PROPOSALS WILL ALSO BE

ACCEPTED. PLEASE SEND YOUR EMAIL PROPOSAL RESPONSE TO: bids@slpl.org. The

Proposal RFP number shall show in the subject line of the email.

THE LIBRARY FOUNDATION FOR THE BENEFIT OF ST. LOUIS

PUBLIC LIBRARY DBA ST. LOUIS PUBLIC LIBRARY FOUNDATION

RFP 26-100000 FUNDRAISING CAMPAIGN CONSULTANT

REQUEST FOR PROPOSAL

November 10, 2025

I. INTRODUCTION

The St. Louis Public Library Foundation requests Proposals from qualified Proposers for a

Fundraising Campaign Consultant. Proposals must be received no later than 2:00 p.m.,

December 8, 2025.

Lawrence Pruitt, Purchasing Manager

The Library Foundation For The Benefit of St. Louis Public

Library DBA St. Louis Public Library Foundation

1415 Olive Street

St. Louis, MO 63103-2389

Electronic submissions will be accepted. The email address is bids@slpl.org.

The RFP number must be the subject in the subject line.

Questions and clarification inquiries about this RFP must be received prior to 10:00 a.m., Monday,

November 24, 2025. To preserve the integrity of the selection process, questions regarding this RFP should

only be directed in writing to Lawrence Pruitt: lpruitt@slpl.org.

The St. Louis Public Library Foundation wishes to engage a Proposer to provide the services in accordance

with and in the furtherance of the St. Louis Public Library’s purpose and mission. This RFP seeks Proposals

from qualified vendors for the goods and services described in this RFP.

The selected Proposer shall enter into a vendor agreement with the St. Louis Public Library for the services

consistent with the terms of this RFP, and with the general provisions contained in this RFP.

THE LIBRARY FOUNDATION FOR THE BENEFIT OF ST. LOUIS

PUBLIC LIBRARY DBA ST. LOUIS PUBLIC LIBRARY FOUNDATION

RFP 26-100000 FUNDRAISING CAMPAIGN CONSULTANT

II. TERMS AND CONDITIONS

In addition to the RFP requirements elsewhere in this RFP, any Proposer that may be selected to

perform the services described in the RFP and to enter into a Vendor Agreement with the Library

must agree to a number of general terms and conditions. If a Proposer cannot agree to any of the

stated general conditions, its Proposal must clearly state the reason for any such non-compliance.

A. Labor and Materials. The Proposer shall provide all labor, materials and supplies for

the services tobe performed under this RFP.

B. Form of Agreement. The submission of a Proposal constitutes the agreement of any

submitting Proposer that any contract to be drawn as a result of an award to the Proposer

will be prepared by counsel for the St. Louis Public Library and will be the controlling

agreement. The Proposers are requested, however, to submitcopies of their applicable

standard contract or engagement forms for information purposes.

C. Compliance with Laws. In performing under a Vendor Agreement, the selected Proposer shall

comply with all applicable laws, ordinances, rules, regulations, or standards of federal, state

and local governments having authority or jurisdiction over the Services or performance of the

Services, or any lawful orders pertaining in any way to the Services to be provided by the St.

Louis Public Library.

D. Out of State Proposer. It shall be a condition to a Vendor Agreement that any out-of-state

Proposer that may be selected to provide the Services shall be duly registered and qualified to

do business within the State of Missouri.

E. Prime Contractor Responsibility. Planned use of subcontractors in connection with a Vendor

Agreement should be clearly explained and described in the Proposal. The use of any

subcontractor in connection withthe Services shall be subject to the approval of the St. Louis

Public Library, and any approved subcontractor shall agree to be bound by and subject to all

terms and conditions of a Vendor Agreement between the St. Louis Public Library and the

selected Proposer. The Proposer as prime contractor will be responsible and must take

responsibility for the performance of all Services under a Vendor Agreement whether or not

subcontractors are used.

F. Independent Contractor. It is expressly understood and agreed that the selected Proposer

shall be an independent contractor and not an employee of the St. Louis Public Library. A

Vendor Agreement will not constitute, create, give rise to, or otherwise recognize joint venture,

partnership, or formal business organization of any kind between the parties and the rights and

obligations of the parties shall be only those expressly stated in a Vendor Agreement. The

Proposer represents and warrants that no persons supplied by it in the performance of a

Vendor Agreement are employees of the St. Louis Public Library and further agreesthat no

rights of the St. Louis Public Library’s retirement or personnel rules accrue to such persons.

The Proposer shall have complete responsibility for all salaries, wages, bonuses, retirement,

withholdings, worker’s compensation and insurance, unemployment compensation, other

benefits and taxes and premiums, appurtenant thereto concerning all employees and personnel

provided by Proposer in the performance of the Services under a Vendor Agreement and shall

indemnify and hold the St. Louis Public Library harmless with respect thereto.

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