Project Information

Bid Title

Asphalt in Place

Issuing Agency

City of Bristol

Location

Tennessee

Published Date

May 31, 2026

Closing Date

Jun 15, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-014

Original Source

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Bid Documents

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Project Description

Bid Number:	26-014
Bid Title:	Asphalt in Place
Category:	Bid Postings
Status:	Open

Description: The City of Bristol, Tennessee, hereinafter referred to as “City” is soliciting bids from qualified licensed and bonded Contractors (“Contractor”) to provide Asphalt-In-Place surface paving in accordance with specifications. Prospective Contractors responding to this bid shall provide a Cost Bid Sheet in addition to other items requested herein. Publication Date/Time: 5/30/2026 8:00 AM Closing Date/Time: 6/15/2026 10:30 AM Related Documents: 26-014 Asphalt in Place - BID PACKET

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THE CITY OF BRISTOL, TENNESSEE

Invitation to Bid

Asphalt-In-Place

ITB # 26-014

Bid Due Date/Time

June 15, 2026, at 10:30 a.m. EST

Department of Finance

Purchasing Division

801 Anderson Street RM 203

Bristol, Tennessee 37621-1189

purchasing@bristoltn.gov

ITB 26-014

City of Bristol, Tennessee

June 15, 2026

INVITATION TO BID

ITB 26-014

Asphalt-In-Place

Table of Contents

I. INTRODUCTION............................................................................................................................................... 2

II. PROJECT SCHEDULE ........................................................................................................................................ 2

III. SCOPE OF WORK ......................................................................................................................................... 2

IV. BID BOND .................................................................................................................................................... 4

V. BID SUBMISSION INSTRUCTIONS .................................................................................................................... 4

Instruction to Bidders ............................................................................................................................................. 5

General Conditions of the Bid................................................................................................................................. 7

CONTRACT TERMS AND CONDITIONS .................................................................................................................... 9

EXHIBIT ‘B’ – COST BID SHEET............................................................................................................................... 11

EXHIBIT ‘D’ – INSURANCE REQUIREMENTS .......................................................................................................... 14

EXHIBIT E. WORKER’S COMPENSATION............................................................................................................... 15

EXHIBIT F. DEBARMENT CERTIFICATION............................................................................................................... 16

EXHIBIT G. BOND TEMPLATES............................................................................................................................... 17

1

ITB 26-014

City of Bristol, Tennessee

June 15, 2026

I. INTRODUCTION

The City of Bristol, Tennessee, hereinafter referred to as “City” is soliciting bids from qualified

licensed and bonded Contractors (“Contractor”) to provide Asphalt-In-Place surface paving in

accordance with specifications.

Prospective Contractors responding to this bid shall provide a Cost Bid Sheet in addition to other

items requested herein.

II. PROJECT SCHEDULE

Invitation to Bid Advertised

ITB Questions submittal deadline

Responses to questions by

Sealed Bids Due

Anticipated Award

Contract Duration

June 1, 2026

June 5, 2026 at 3:00 p.m.

June 9, 2026 at 5p.m.

June 15, 2026 at 10:30 a.m.

July 7, 2026

July 2026 – June 2025

All written questions related to this bid should be emailed to writchie@bristoltn.gov. No phone call questions

will be accepted. Answers to questions will be posted on the city website as an addendum to this bid.

Information related to this bid obtained from other sources may not be accurate and will not be considered

binding. Contact with City personnel other than the staff person listed above regarding this bid may be

grounds for elimination from the bid process.

III. SCOPE OF WORK

1.0 GENERAL

1.1 The City of Bristol, Tennessee is requesting sealed bids on bituminous paving that will

meet the specifications as listed below. Bid price shall include placement of a “Tack Coat” prior

to installation of surface paving or a “Prime Coat” prior to installation of base paving. Bidders

should note that the tonnage listed on the Request for Quotation is approximate and is subject

to change. Bidders should also note that all prices quoted shall remain firm for the delivery period

of July 1, 2026 through June 30, 2027, subject to the liquid asphalt price escalation clause stated

below.

1.2 Each bid shall be accompanied by a certified letter from the asphalt manufacturer’s liquid

asphalt supplier giving the grade and price per ton of liquid asphalt to be furnished in accordance

with these specifications. If the liquid asphalt tonnage price increases or decreases by more than

10% within the contract period, the successful bidder shall submit a certified letter from their

supplier to the City of Bristol, Tennessee, Purchasing Agent setting forth the price per ton

increase or decrease. The City shall reimburse the successful bidder for the incremental amount

of the price per ton increase, and likewise, shall apply a deduction for the incremental amount of

the price per ton decrease beginning from the date of the price change and continuing to the end

of the contract period. No other price increase for labor, material or other items in the contract

will be considered.

2

ITB 26-014

City of Bristol, Tennessee

June 15, 2026

1.3 This contract is for a one-year period from July 1, 2026, to June 30, 2027. Should both

parties be in agreement, the contract may be renewed on an annual basis in one (1) year

increments up to a total three (3) years if all terms, conditions, and prices (subject to

escalation/de-escalation) remain unchanged.

1.4 For the purpose of this bid, the bidder should assume the pavement thickness for surface

paving is a minimum of one and one-half (1½) inches of compacted pavement at the density

required in the applicable specification. The pavement thickness for base paving is assumed a

minimum of three

(3) inches of compacted pavement at the density required in the applicable specification.

1.5 For the purpose of this bid, the bidder should assume an average cold planing depth of

two (2) inches.

1.6 The City will be performing field inspections on placement of the asphalt including but

not limited to temperature testing, verification of weight tickets by portable scales, plant

inspections, in place density testing and asphalt mix testing.

1.7 A certified mix design must be submitted to the City by the asphalt manufacturer for

approval. Placement of asphalt without an approved mix design will not be allowed. Weight

tickets must be provided to the City by the Contractor at the time of delivery of the asphalt to

the construction site.

2.0 MATERIAL SPECIFICATIONS

• Prime Coat installation and material shall meet all requirements of the latest version of

the Tennessee Department of Transportation, Standard Specifications for Road and Bridge

Construction, Section 402.

• Tack Coat installation and material shall meet all requirements of the latest version of the

Tennessee Department of Transportation, Standard Specifications for Road and Bridge

Construction, Section 403.

• TDOT Bituminous Plant Mix Base (Hot Mix) shall be Grade “B”. The installation and

material shall meet all requirements of the latest version of the Tennessee Department of

Transportation, Standard Specifications for Road and Bridge Construction, Section 307.

• TDOT Asphaltic Concrete Surface (Hot Mix) shall be Grade “D and E”. The installation and

material shall meet all requirements of the latest version of the Tennessee Department of

Transportation, Standard Specifications for Road and Bridge Construction, Section 411.

• Cold Planning of Bituminous Plant Mix Pavements shall meet the requirements of the

latest version of the Tennessee Department of Transportation, Standard Specifications for Road

and Bridge Construction, Section 415.

3

ITB 26-014

City of Bristol, Tennessee

June 15, 2026

3.0 BID AWARD

• The City will list each vendor as an alternative provider if lowest bidder is unable to

provide material requested, in the order of lowest bid. Bidders agree to uphold bid prices

• The City reserves the right to issue multiple awards in accordance with the lowest bid

price.

IV. BID BOND

A bid security in the amount of five percent (5%) of the bid amount must accompany each

proposal by a Certified Check, Cashier’s Check, or Bid Bond to the City of Bristol, TN. The

successful Vendor shall furnish approved Performance and Payment Bonds, each in the amount

of one hundred percent (100%) of the bid amount. Successful vendors are required to comply

with the City of Bristol, TN insurance requirements.

V. BID SUBMISSION INSTRUCTIONS

• Seal bid response in an envelope plainly identified on the outside in the lower left corner of your

envelope with the Bid Name and Number. The Vendor is responsible for insuring delivery on or

before the bid opening date and time to City of Bristol Tennessee Purchasing Department, Attn:

Vicki Riley, Purchasing Agent, 801 Anderson Street RM 203 , Bristol, TN 37620.

• All contractor license numbers and expiration date must be listed on the outside of the bid

envelope.

• Bids will be accepted at 801 Anderson Street RM 203, Bristol, Tennessee 37620 until bid

closing. At such time names of bidders and bid amounts will be read publicly.

• Please submit on (1) original complete bid

• No oral, telephonic, telegraphic, electronic (E-Mail) or facsimile proposals will be considered.

Late proposals will not be considered. It is the responsibility of the bidder to ensure that the

bid arrives at the correct location by the correct time.

Bid Packet must include:

1. Signed Cost Sheet

2. Signed General Conditions to the bid

3. Original Bid Bond

4. Certification of Bidder Regarding Debarment

5. Worker’s Compensation Certificate of Coverage

4

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238990All Other Specialty Trade Contractors
• NAICS 324121Asphalt Paving Mixture and Block Manufacturing

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