Project Information

Bid Title

Owners’ Representative (ORep) for Water Treatment Plant Operations and Maintenance (O&M) Contract

Issuing Agency

City of Wilsonville

Location

Oregon

Published Date

Apr 15, 2026

Closing Date

Apr 29, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Owners’ Representative (ORep) for Water Treatment Plant Operations and Maintenance (O&M) Contract

Bid/RFP Status:

Open - accepting bids and proposals

Bid/RFP Due Date:

Wednesday, April 29, 2026 - 4:00pm

Quest CDN Reference Number:

10131971

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The City of Wilsonville, Oregon and City of Sherwood, Oregon are requesting
Proposals in order to select a qualified consultant to provide professional services for an Owners’
Representative for the Water Treatment Plant Operations and Maintenance Contract.
The City is seeking Proposals from highly qualified individuals, consulting firms, or teams of
consultants to assist in developing criteria, evaluating, selecting and negotiating with
a vendor to operate and maintain the Willamette River Water Treatment Plant. Acting as a
technical and strategic advisor, the Owners’ Representative will assess the owners’ needs, develop
procurement documents and guide a fair, transparent and regulatory-compliant competitive
selection process. Owners’ Representative will evaluate vendor proposals, support interviews and
contract negotiations and oversee the transition to the selected operator.

Proposals must be received no later than April 29, 2026, at 4:00 pm.
Proposals must be in sealed opaque envelope, plainly marked as follows:
“Request for Proposals – ORep Water Treatment Plant O&M Contract,” and sent to the attention of Delora Kerber, Public
Works , 29799 SW Town Center Loop East, Wilsonville, OR 97070. Include the name and address of the Proposer on the envelope.

Proposers must submit four (4) paper sets of the Proposal along with one (1) electronic set on a USB thumb drive.
Faxed or electronically mailed Proposals will not be accepted. The City of Wilsonville reserves the right to reject any or
all Proposals. Proposals received after the listed time and date due will be returned unopened and without review.

Request for Proposal (RFP) documents may be obtained at Wilsonville City Hall, located at 29799
SW Town Center Loop East, Wilsonville, Oregon 97070, or may be obtained electronically on the City’s website RFP page at
www.wilsonvilleoregon.gov/rfps or via www.questcdn.com (Project #10131971).

Direct any questions regarding this solicitation to Delora Kerber at (503) 570 - 1542 or kerber@wilsonvilleoregon.gov

Supporting Documents

RFP (2 MB)

Addendum No. 1 (173 KB)

Attachment Preview

REQUEST FOR PROPOSALS

PROFESSIONAL SERVICES

Owners’ Representative (ORep) for

Water Treatment Plant Operations and

Maintenance (O&M) Contract

Project # 1162

ADVERTISEMENT DATE: APRIL 1, 2026

Address Proposals to:

City of Wilsonville

Attn: Delora Kerber, Public Works Director

29799 SW Town Center Loop East

Wilsonville, OR 97070

Proposals due: Wednesday, April 29, 2026, at 4:00 p.m., Pacific Time

Proposals must be in sealed opaque envelope, plainly marked as follows: “Request for Proposals

– ORep Water Treatment Plant O&M Contract,” and sent to the attention of Delora Kerber, Public

Works. Include the name and address of the Proposer. Proposers must submit four (4) paper sets

of the Proposal along with one (1) electronic set on a USB thumb drive. Faxed or electronically

mailed Proposals will not be accepted. The City of Wilsonville reserves the right to reject any or

all Proposals.

- This Page Intentionally Left Blank -

Table of Contents

Request for Proposals

I. PROJECT DESCRIPTION ...................................................................................... 3

II. SCOPE OF WORK ................................................................................................. 3

Term of Service............................................................................................................ 3

Pre-Contract Activity ................................................................................................... 3

Task 1 – Project Management...................................................................................... 4

Task 2 – Procurement Strategy .................................................................................... 4

Task 3 - Data Collection and Recommendations......................................................... 4

Task 4 – Request of Qualifications (RFQ) Development ............................................ 5

Task 5 – Statement of Qualifications (SOQ) Evaluation............................................. 5

Task 6 – Request for Proposals (RFP) Development .................................................. 5

Task 7 – RFP Evaluation ............................................................................................. 6

Task 8 – Negotiation .................................................................................................... 6

Task 9 - Project Transition........................................................................................... 6

III. MINIMUM QUALIFICATIONS.............................................................................. 6

IV. PROPOSAL REQUIREMENTS............................................................................... 7

Proposal Format ........................................................................................................... 7

Introductory Letter ....................................................................................................... 7

Project Understanding.................................................................................................. 8

Project Approach ......................................................................................................... 8

Proposer Experience .................................................................................................... 9

Project Team Experience ............................................................................................. 9

Project Schedule........................................................................................................... 9

Acknowledgement of Professional Service Agreement ............................................ 10

Supporting Information.............................................................................................. 10

V. PROPOSAL SUBMISSION................................................................................... 10

VI. PROPOSAL EVALUATION AND SELECTION .................................................... 11

Written Evaluation ..................................................................................................... 11

Interview Evaluation .................................................................................................. 11

Successful Proposer Determination ........................................................................... 12

Award Protest............................................................................................................. 12

VII. SCHEDULE......................................................................................................... 13

VIII. PRE-PROPOSAL MEETING ................................................................................ 13

IX. RFP DOCUMENTS .............................................................................................. 14

X. PROJECT MANAGER ......................................................................................... 14

XI. RFP QUESTIONS ................................................................................................ 14

XII. GENERAL RFP INFORMATION.......................................................................... 15

ORep Water Treatment Plant O&M Contract Page 1

April 1, 2026

Changes to the RFP Solicitation by Addenda............................................................ 15

Confidentiality ........................................................................................................... 15

Cancellation ............................................................................................................... 15

Late Proposals ............................................................................................................ 16

Disputes...................................................................................................................... 16

Proposer Certifications............................................................................................... 16

Nondiscrimination...................................................................................................... 17

Competition................................................................................................................ 17

RFP Protests and Change Requests ........................................................................... 17

Proposal Liability....................................................................................................... 17

City Requests for Clarification, Additional Research, and Revisions ....................... 18

Rejection of Proposals ............................................................................................... 18

City’s Reservation of Rights ...................................................................................... 18

Modification or Withdrawal of Proposal by Proposer ............................................... 19

Duration of Proposal .................................................................................................. 19

Local and Federal Requirements ............................................................................... 19

Attachment A

Sample Professional Services Agreement ..........................................................................A-1

Attachment B

WRWTP Operations and Maintenance Agreements............................................................B-1

ORep Water Treatment Plant O&M Contract Page 2

April 1, 2026

Request for Proposals

The City of Wilsonville, Oregon and City of Sherwood, Oregon (the “City”) are requesting

Proposals in order to select a qualified consultant to provide professional services for an Owners’

Representative for the Water Treatment Plant Operations and Maintenance Contract (the

“Project”). Consultants are invited to demonstrate their experience and qualifications in

performing work directly related to the services required by responding to this Request for

Proposals (RFP). The anticipated negotiated fee for this Project is expected to exceed $250,000;

therefore, Proposals will be evaluated in accordance with the qualifications-based selection

procedures of OAR 137-048-0220. This Project ☐does ☒ does not involve federal funds.

I. PROJECT DESCRIPTION

The Willamette Water Treatment Plant began operations in 2002 and is co-owned by the City of

Wilsonville, Tualatin Valley Water District and the City of Sherwood. The plant was recently

upgraded to 20 million gallons per day (MGD) capacity that is split between City of Sherwood -

6.65 MGD, and City of Wilsonville - 13.3 MGD. The water plant Operations and -Maintenance

(O&M) contract expires on June 30, 2028. The current annual payment to the contractor is $3.1

million.

The City is seeking Proposals from highly qualified individuals, consulting firms, or teams of

consultants (“Proposers”) to assist in developing criteria, evaluating, selecting and negotiating with

a vendor to operate and maintain the Willamette River Water Treatment Plant. Acting as a

technical and strategic advisor, the Owners’ Representative will assess the owners’ needs, develop

procurement documents and guide a fair, transparent and regulatory-compliant competitive

selection process. Owners’ Representative will evaluate vendor proposals, support interviews and

contract negotiations and oversee the transition to the selected operator.

II. SCOPE OF WORK

The following is a general scope of work for assisting with the development of Water Treatment

Plant Operation and Maintenance contract solicitation documents and acting as an advisor during

the selection process, contract negotiations, contract development, and contract transition.

Proposers will provide a proposed scope of work that will encompass the general task below, but

with more detail and explanation of how each task will be performed and include any key tasks

pertinent to the successful completion of the Project. The Cities reserves the right to negotiate the

final scope of work attached to the Professional Service Agreement.

Term of Service

The contract resulting from this RFP shall have an anticipated date of final completion on June 30,

2028.

Pre-Contract Activity

The successful Proposer shall work with the City’s Project Manager to refine and clarify the scope

of services prior to preparing its cost proposal. Pre-contract meetings may be required and shall

not be billable to the City.

ORep Water Treatment Plant O&M Contract Page 3

April 1, 2026

Commodity Codes

• NAICS 221310Water Supply and Irrigation Systems
• NAICS 221320Sewage Treatment Facilities
• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 561210Facilities Support Services

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