Project Information

Bid Title

To Provide Food and Related Services to Jefferson Parish Field Staff

Issuing Agency

State Government of Louisiana

Location

Louisiana

Published Date

Apr 22, 2026

Closing Date

May 22, 2026

Government Level

State & Local

Status

Closed

Ref. #

JPP-RFP-0513

Original Source

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Bid Documents

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Project Description

Bid Number	Description	Date Issued	Bid Open Date/Time
JPP-RFP-0513	To Provide Food and Related Services to Jefferson Parish Field Staff During a Declared Emergency Original: JPP-RFP-0513	04/22/2026	05/22/2026 3:30:00 PM CT

Contact Information for Bid # JPP-RFP-0513

Department	Non State - Jefferson Parish Purchasing Department
Section	Jefferson Parish Purchasing
Dept Code	JPP
Contact	Misty Camardelle
Address	200 Derbigny St., Suite 4400 Gretna, LA 70053
Phone	504-364-2678
Fax	504-364-2693
Email	purchasing@jeffparish.net

Attachment Preview

REQUEST FOR PROPOSAL

To Provide Food and Related Services to Jefferson Parish Field Staff During a

Declared Emergency.

RFP No.: 0513

Proposal Receipt Date: May 22,2026

Proposal Receipt Time: 3:30 P.M.

Jefferson Parish

Department of Purchasing

200 Derbigny Street, Suite 4400

Gretna, LA 70053

(504) 364-2678

ARE YOU A VENDOR

WITH JEFFERSON PARISH?

Jefferson Parish is in the process of updating its procurement system. All vendors

are encouraged to register for an upcoming training session to learn more about

the new system and what to expect. Don’t miss your chance to learn how to

register, update your profile, and upload certifications, insurance, and licenses!

Register to attend one of the training sessions

listed below at www.JeffParish.gov/Purchasing

Friday,

May 8, 2026

East Bank Regional Library -4747 West

Napoleon Avenue, Metairie, LA 70001

1:45 to

4:00 PM

Friday,

May 15, 2026

General Government Building -200 Derbigny Street,

2nd Floor Council Chambers, Gretna, LA 70053

1:30 to

4:30PM

Vendor Registration for the new system will open on Monday, May 18, just

before Memorial Day. If you don’t register, you won’t be able to bid on any

future opportunities. For questions, please email My.Ngo@jeffparish.gov.

April 22, 2026

Re: Action Required from our Vendor Community – Jefferson Parish Transition to New

Financial Management System

Dear Jefferson Parish Vendor,

Jefferson Parish is pleased to announce that we are transitioning to a new Financial

Management System — an Enterprise Resource Planning (ERP) solution by Infor Public Sector—

which will replace our current financial system. The new system is scheduled to go live on July 1,

2026, and represents a significant step forward in improving efficiency, transparency, and service

across our financial and procurement operations.

As part of this transition, Jefferson Parish will soon begin a phased migration from our

legacy Financial Management System to our new ERP. During this time, certain financial and

procurement activities will be limited or temporarily paused to shift workflows and data to the new

system. Specifically, this includes the issuance of new Purchase Orders, the awarding of new

contracts, and the processing of invoices for payment. We strongly encourage vendors to plan

accordingly to minimize any disruption to your operations.

Additionally, ALL VENDORS will be REQUIRED to register in the new Infor Supplier Portal

to interact with the Parish’s Purchasing Department to ensure continued eligibility for payments

and contract opportunities with the Parish. Through the new Infor self-service Supplier Portal, our

vendors will be able to better manage their profiles, respond to solicitations, track Purchase

Orders, and upload invoices, certifications, insurance documents, and licenses.

Registering in the Infor Supplier Portal is MANDATORY. To assist our vendor community,

the Parish Purchasing Department will host two Infor Supplier Portal training sessions—details

are below and in the attached flyer.

The following are noteworthy dates to prepare you for our transition to the new Infor ERP:

• May 8th – Supplier Portal Training at East Bank Regional Library (first of two training

opportunities)

• May 15th – Supplier Portal Training at General Government Building, Gretna (final training

opportunity)

• May 22nd – Final day for issuance of new Purchase Orders

• June 5th – Final day to submit invoices for payment

• June 13th – June 30th – full stop of accounting processes

We strongly encourage all vendors to submit invoices, payment requests, and any outstanding

documentation as early as possible, no later than June 5th, to help minimize potential delays.

Please be assured that every effort is being made to complete this transition as efficiently as

possible. We expect normal accounting operations to resume in early July as our Finance team

and Infor are committed to minimizing any disruption to our valued vendor partners.

If you have any questions or require assistance during this time, please contact our

Purchasing Department at 504-364-2690 or email My.Ngo@jeffparish.gov.

We appreciate your continued partnership and cooperation during this important transition.

Sincerely,

Cynthia Lee Sheng

Jefferson Parish President

TABLE OF CONTENTS

PART I – ADMINISTRATIVE AND GENERAL INFORMATION ………………………..4

1.1 Background, Goals and Objectives........................................................................................... 4

1.2 Purpose...................................................................................................................................... 4

1.3 Pre-proposal Conference........................................................................................................... 4

1.4 Proposal Guarantee ................................................................................................................... 4

1.5 Performance Bond .................................................................................................................... 4

1.6 Fidelity Bond Requirements ..................................................................................................... 4

1.7 Scope of Work/Services............................................................................................................ 4

1.8 Proposer Minimum Requirements ............................................................................................ 7

1.9 Period of Agreement ................................................................................................................. 8

1.10 Deliverables ............................................................................................................................ 7

1.11 Location .................................................................................................................................. 7

1.12 Proposal Submittal .................................................................................................................. 9

1.13 Proposal Response Format.................................................................................................... 10

1.14 Schedule of Events................................................................................................................ 11

PART II – EVALUATION CRITERIA ................................................................................... 12

2.1 Technical Proposal.................................................................................................................. 12

2.2 Price Proposal ......................................................................................................................... 13

PART III – RFP INSTRUCTIONS, AND TERMS AND CONDITIONS ............................ 13

3.1 Number of Response Copies................................................................................................... 13

3.2 Legibility/Clarity..................................................................................................................... 13

3.4 Written Inquiries ..................................................................................................................... 13

3.5 Inquiry Periods........................................................................................................................ 14

3.6 Required Signed and Notarized Affidavits ............................................................................. 14

3.7 Proposal Validity .................................................................................................................... 15

3.8 Revisions, Withdrawals, Protest Procedures .......................................................................... 15

3.9 Cost of Offer Preparation........................................................................................................ 15

3.10 Acceptance of Proposal Content........................................................................................... 16

3.11 Written or Oral Discussions/Presentations ........................................................................... 16

3.12 Standard Terms and Conditions and Non-negotiable Contract Terms ................................. 16

3.13 Taxes ..................................................................................................................................... 17

3.14 Selected Proposer’s Responsibilities .................................................................................... 17

3.15 Insurance Requirements........................................................................................................ 17

3.16 Sub-Contractor Requirements............................................................................................... 17

3.17 No Guarantee of Quantities .................................................................................................. 18

3.18 Contract Negotiations ........................................................................................................... 18

3.19 Cancellation of RFP or Rejection of Proposals .................................................................... 18

3.20 Evaluation and Selection....................................................................................................... 18

Page 2 of 73

Commodity Codes

• NAICS 722310Food Service Contractors

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