Project Information

Bid Title

POINTE SLIDE STRUCTURE & ELEVATOR SHAFT PAINTING

Issuing Agency

City of Ballwin

Location

Missouri

Published Date

Nov 24, 2025

Closing Date

Dec 19, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

POINTE SLIDE STRUCTURE & ELEVATOR SHAFT PAINTING
The City of Ballwin seeks bids from qualified contractors to paint the metal slide structure and the elevator shaft at The Pointe at Ballwin Commons in accordance with the specifications listed below.
Sealed bids addressed to the City of Ballwin, 1 Ballwin Commons Circle, Ballwin, Missouri 63021 will be accepted by the City of Ballwin until 11:00 A.M. (prevailing local time) on the 19th day of December, 2025 at which time all bids received will be opened and read aloud. Copies of the Bid Documents may be obtained by contacting Chris Conway Director of Parks and Recreation at 636-227-8950, or cconway@ballwin.mo.us or by clicking here . Bid Documents include this Notice to Contractors, Instructions to Bidders, General Conditions, the Plans and Specifications, Bid Proposal form, Bid Bond form, proposed City-Contractor Agreement, Bidders Information Sheet form, Exhibits, and any Addenda issued prior to closing of the scheduled time for accepting bids.
Bids should be clearly marked “BID OPENING: 26-04: Slide Structure & Elevator Shaft Paint, Attention Chris Conway.” Bids shall be submitted on the Bid Proposal form provided. All work shall be performed according to City of Ballwin specifications.

Attachment Preview

City of Ballwin RFP 26-04

CITY OF BALLWIN, MISSOURI

NOTICE TO CONTRACTORS

The City of Ballwin seeks bids from qualified contractors to paint the metal slide structure and

the elevator shaft at The Pointe at Ballwin Commons in accordance with the specifications listed

below.

Sealed bids addressed to the City of Ballwin, 1 Ballwin Commons Circle, Ballwin, Missouri

63021 will be accepted by the City of Ballwin until 11:00 A.M. (prevailing local time) on the

19th day of December, 2025 at which time all bids received will be opened and read aloud.

Copies of the Bid Documents may be obtained by contacting Chris Conway Director of Parks

and Recreation at 636-227-8950, or cconway@ballwin.mo.us. Bid Documents include this

Notice to Contractors, Instructions to Bidders, General Conditions, the Plans and Specifications,

Bid Proposal form, Bid Bond form, proposed City-Contractor Agreement, Bidders Information

Sheet form, Exhibits, and any Addenda issued prior to closing of the scheduled time for

accepting bids.

Bids should be clearly marked “BID OPENING: 26-04: Slide Structure & Elevator Shaft

Paint, Attention Chris Conway.” Bids shall be submitted on the Bid Proposal form provided.

All work shall be performed according to City of Ballwin specifications.

Enrollment in Federal Work Authorization Program

Bidders are informed that pursuant to Section 285.530, RSMo, as a condition of the award of any

contract in excess of five thousand dollars ($5,000.00), the successful bidder shall, by sworn

affidavit and provision of documentation, affirm its enrollment and participation in a federal

work authorization program with respect to the employees working in connection to the

contracted services. Successful bidders shall also sign an affidavit affirming that it does not

knowingly employ any person who is an unauthorized alien in connection to the contracted

services.

Safety Training

Bidders are informed that the Project is subject to the requirements of Section 292.675, RSMo,

which requires all contractors or subcontractors doing work on the Project to provide, and

require its on-site employees to complete, a seven (7) hour course in construction safety and

health approved by the Occupational Safety and Health Administration (“OSHA”) or a similar

program approved by the Missouri Department of Labor and Industrial Relations which is at

least as stringent as an approved OSHA program. The training must be completed within sixty

(60) days of the date work on the Project commences. On-site employees found on the worksite

without documentation of the required training shall have twenty (20) days to produce such

documentation. Contractors and sub-contractors in violation of this provision will forfeit to the City of

Ballwin $2,500.00 plus $100.00 a day for each employee who is employed without training. The City of

Ballwin may withhold assessed penalties from payment due to the bidder and/or any subcontractors

employed thereby. The bidder shall complete and submit their bid on the “AFFIDAVIT OF WORK

AUTHORIZATION”.

1

City of Ballwin RFP 26-04

A Notice to Proceed is expected on January 13, 2026. Physical work on site will be scheduled

to begin in the summer of 2026 and shall continue uninterrupted as outlined in the

Specifications.

Bid security in the amount of five (5%) percent of the Base Bid offered by the bidder as

indicated on the Bid Proposal form shall accompany the bid submittal. Bid security shall be in

the form of a bank draft or certified check drawn upon a responsible, solvent bank and payable to

the City of Ballwin, Missouri or a satisfactory Bid Bond executed by the bidder and by a good

and sufficient surety authorized to do business in Missouri.

The successful bidder shall be required to furnish within seven (7) days of notification of

contract award a satisfactory Payment, Performance and Guarantee Bond in the full amount of

the Bid based on the bid quantities listed on the Bid Proposal form. The Payment, Performance

and Guarantee Bond furnished shall meet all requirements of section 107.170 of the Revised

Statutes of Missouri, as amended, and shall guarantee the faithful performance of the work

including payment of prevailing wage requirements of the State of Missouri. No bid submitted

shall be withdrawn after the opening of bids for a period of ninety (90) calendar days after the

closing of the scheduled time for accepting bids.

The bidder shall perform with his own organization, work amounting too not less than 50 percent

of the total contract cost.

The City of Ballwin will affirmatively assure that in any contract entered into pursuant to this

Notice to Contractors, qualified minority business enterprises will be afforded full opportunity to

submit bids and will not be discriminated against on the grounds of race, color, religion, sex, age,

disability, familial status, national origin or political affiliation. If you are a person that requires

an accommodation or desires more information, please call (636) 227-8580 or RELAY

MISSOURI 1-800-735-2966 TDD not later than 5:00 P.M. on the third day preceding the last

day for accepting bids. Offices are open between 8:00 A.M. and 5:00 P.M. Monday through

Friday.

The City of Ballwin intends to award a contract for the Project based on the bid that, in the City

of Ballwin’s sole discretion, best meets the interests and requirements of the City. The City of

Ballwin reserves the right in the City’s sole discretion to reject any and all bids, to waive

technicalities or deficiencies in any or all bids, to negotiate with any or all bidders or others for

more favorable terms or prices, and to award a contract to other than the bidder submitting the

lowest cost bid proposal, with or without negotiation. The City of Ballwin reserves the right not

to open a sole bid.

2

City of Ballwin RFP 26-04

CITY OF BALLWIN, MISSOURI

INSTRUCTIONS TO BIDDERS

1.​ General

A.​ All work shall be constructed and completed in accordance with the specifications for the

same, relating to the construction of such improvements.

B. ​ The Bid Documents are on file at the City of Ballwin, Parks and Recreation Department 1

Ballwin Commons Circle, Ballwin, Missouri, 63021.

C. ​ There will be no pre-bid meeting. Any questions should be directed to Chris Conway,

Director of Parks & Recreation @ 636-227-8950.

D. ​ Bid due date is December 19, 2025, at 1:00 P.M. (prevailing local time).

2.​​ Scope

The proposed project will consist of painting the metal slide structure and elevator shaft at The

Pointe at Ballwin Commons in accordance with the specifications below.

3.​ Material Purchases

The Contractor shall be responsible for paying all material suppliers. The Contractor shall pay

all taxes required by law. For Sales Tax: see Special Sales Tax Provisions, paragraph 24.

4.​ ​ Land and Rights-of-Way

For the purposes of operating and maintaining the Project, the City of Ballwin shall acquire the

necessary lands, easements and rights-of-way privileges required for the same. The Contractor

shall furnish and construct any necessary access roads or facilities.

5.​ ​ Obtaining Bid Documents

Bid Documents include the Notice to Contractors, the Instructions to Bidders, the General

Conditions, the Plans and Specifications, the Bid Proposal form, the Bid Bond, the proposed

City-Contractor Agreement, the Bidders Information Sheet form, Exhibits, and any Addenda

issued prior to receipt of bid proposals and all modifications. Copies of the Bid Documents may

be obtained at City of Ballwin, 1 Ballwin Commons Circle, Ballwin, MO 63021 at no cost. The

City of Ballwin shall maintain a list of all persons and organizations who have obtained copies of

the Bid Documents.

6.​​ Bid Proposals

A.​ Sealed bid proposals will be received in accordance with the Notice to Contractors.

3

City of Ballwin RFP 26-04

B.​ Bids shall be submitted on the accompanying Bid Proposal forms. Bids shall be sealed in

an envelope bearing only the printed endorsement "BID OPENING: 26-04: Slide Structure

Painting, ATTENTION: Chris Conway". In the case of proposals to be sent by mail, the

envelope shall be placed in an outer or mailing envelope, and endorsed as noted above.

C.​ Bid security in the amount of five (5%) percent of the Base Bid [exclusive of numbered

Alternates] as indicated on the Bid Proposal form shall accompany the bid submittal. Bid

security shall be in the form of a bank draft or certified check and drawn upon a responsible,

solvent bank and payable to the City of Ballwin, Missouri or a satisfactory Bid Bond executed by

the bidder and by a good and sufficient surety authorized to do business in Missouri. The bid

security shall be refunded or returned to the bidder upon the faithful performance of the

conditions of the Bid Proposal to the satisfaction of the City of Ballwin.

D.​ The successful bidder shall be required within seven (7) days of receipt of written

notification of award from the City of Ballwin to execute the City-Contractor Agreement and to

furnish a satisfactory Payment, Performance and Guarantee Bond with a good and sufficient

surety authorized to do business in the State of Missouri in the full amount of the bid submitted

based on the bid quantity listed on the Bid Proposal form. The Payment, Performance and

Guarantee Bond furnished shall meet all requirements of section 107.170 and 290.250 of the

Revised Statutes of Missouri, as amended, and shall guarantee the faithful performance of the

Work including payment of prevailing wage requirements of the State of Missouri. In case of

failure or neglect to execute the City-Contractor Agreement or to furnish a satisfactory Payment,

Performance and Guarantee Bond within the time above specified, such bidder will be

considered as having abandoned the bid, and the bid security provided shall thereupon be

forfeited to the City of Ballwin and collected as provided by law, and thereupon the Project shall

be re-advertised or otherwise let to another bidder.

E.​ Prior to final acceptance of the Project, the Contractor shall be required to provide in cash

or by certified check payable to the City of Ballwin maintenance security in the amount of ten

percent (10%) of the final construction cost of the Project. The maintenance security shall be

held by the City of Ballwin in full force for one (1) year following final acceptance of the Project

and the Contractor agrees and consents to the use of the maintenance security by the City of

Ballwin to make any necessary repairs to any portion of the Work.

F.​ No bid shall be considered unless the offering bidder shall furnish evidence satisfactory

to the City of Ballwin that the bidder has the necessary facilities, ability and pecuniary resources

to fulfill the conditions of the Contract Documents. The low bidder or any other bidder may be

required to submit financial statements.

G.​ All bids shall be made for materials in the different classes furnished in the Work

complete, and no bid proposal will be made or considered on any part of the Work not complete

in place, nor on materials except in completed work, unless specifically otherwise provided for in

the Plans and Specifications.

H.​ Attention of the bidders is directed to the requirement that work on the slide tower shall

begin in June of 2026 and be completed within 5 days. Exact dates will be coordinated with pool

plaster project. The elevator shaft shall begin on August 17, 2026 and be completed withing 5

days.

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City of Ballwin RFP 26-04

I.​ No bid shall be withdrawn after the opening of bids for a period of ninety (90) calendar

days after the closing time for acceptance of bids. Any bidder may withdraw a bid personally or

by telegraphic or written request at any time prior to the closing time for the acceptance of bids.​

J.​ The Contractor and each subcontractor engaged on the Project shall keep posted in a

prominent and easily accessible place at the Project site a clearly legible statement of all

prevailing hourly wage rates to be paid to all workers employed on the construction of the

Project. The statement shall remain continuously posted during the full time that any worker

shall be employed on the Project.

K.​ The Contractor and each subcontractor shall submit to the City of Ballwin monthly

during the construction of the Project certified copies of payroll records for all workers employed

on the Project. The Contractor shall forfeit, as a penalty, to the City of Ballwin the sum of

$2,500, plus One Hundred Dollars ($100.00) for each worker employed by the Contractor or by

any subcontractor for each working day or portion thereof that such worker is paid less than the

prevailing hourly rate of wages as determined by the Department of Labor and Industrial

Relations of the State of Missouri for work performed under the City Contractor Agreement.

L.

Bidder shall perform with his own organization, work amounting to not less than 50

percent of the total contract cost.

7.​ ​ Itemized Bids

Each bid shall be itemized in component parts as set out on the Bid Proposal form to be

submitted on or before the date and time for receiving bids. Each bid shall specify unit prices for

all items and shall make extensions based upon the quantities listed. The sum of the products of

the quantities listed in the Bid Proposal form as submitted, multiplied by the unit price bid, shall

constitute the gross sum bid.

8.​ ​ Bidder’s Duties

A.​ Bidders shall thoroughly examine the Plans and Specifications for the Project, and also

the Project site, shall inform themselves fully of the conditions relating to construction and labor

under which the Work will be performed and shall judge for themselves all the circumstances

affecting the cost and nature of the Work and the Project. By submitting a bid, each bidder

represents that the bidder has inspected the Project site and is thoroughly familiar with the Bid

Documents and all requirements for performance of the Work and failure of the bidder to do so

shall not relieve the successful bidder of the obligation to furnish all labor, materials and

equipment necessary to carry out the provisions of the Contract Documents and to complete the

Project in accordance with the Contract Documents for the consideration set forth in the bid

submitted.

B.​ The Contractor shall employ, insofar as possible, such methods and means in carrying out

the Work as will not cause any interruption or any interference with any other contractor.

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Commodity Codes

• NAICS 238320Painting and Wall Covering Contractors

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