Project Information

Bid Title

2026 Commencement AV Production Services

Issuing Agency

University of Kansas

Location

Kansas

Published Date

Mar 9, 2026

Closing Date

Mar 16, 2026

Government Level

State & Local

Status

Closed

Ref. #

3135131

Original Source

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Bid Documents

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Project Description

Bid Information

Type	Request for Proposal
Status	Issued
Number	3135131 (2026 Commencement AV Production Services)
Issue Date & Time	3/9/2026 03:00:00 PM (CT)
Close Date & Time	3/16/2026 02:00:00 PM (CT)
Question Cut Off Date	3/11/2026 12:00:00 PM (CT)
Notes	Greetings! Please start your review of the 2026 Commencement AV Production Services by first reading the RF P Snapshot located in the Attachments tab.  The RFP Snapshot provides high level details about our evaluation including the product/service category, RFP timeline, and evaluation criteria.  Next, you should read the RFP Scope of Work and the RFP Instructions, which are also located in the Attachments section. After you review those materials, prepare your submission by working through each tab from left-to-right here in Euna Procurement, powered by Ion Wave . Most responses to this RFP will be addressed in the Attributes tab. However, key milestones can be found in the Activities tab and any requested documentation should be uploaded in the Response Attachments tab. Please Note: All required (i.e. red-starred) fields must be completed to successfully submit a bid. Questions about the commodity, requirements, or the evaluation process itself should be directed to the assigned Procurement Officer identified in the Bid Contact Info area. However, should you run into any technical (system) challenges or have problems registering as a supplier in ION WAVE during normal business hours, you can contact Rob Kottenbrock at rob.kottenbrock@ku.edu. After hours, you can contact ION WAVE at 844-226-3862 Listen to the prompts to connect with your Ion Wave team - Option 1, then 2, or support.ionwave@eunasolutions.com with your technical questions. Please note: Neither Rob, nor ION WAVE can address questions about the commodity, requirements, or process. Thank you for your interest in participating in this evaluation and good luck! #rockchalkjayhawk #goku

Contact Information

Name	Carey Keo
Address	1450 Jayhawk Blvd. Strong Hall, Room 232 Lawrence, KS 66045 USA
Phone	(785) 864-0512 x40512
Fax
Email	carey_keo@ku.edu

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	9190398

Bid Attachments

File Name	Description	File Size
Solicitation Instructions.pdf	Please refer to this file for instructions on submitting a proposal.	263 KB	341693	6802657
KU-146a Rev 02-25 (KU Purchasing) FINAL 4907-4428-5212 v.1.pdf	State of Kansas Contractual Provisions	158 KB	341693	6520243
Supplier Travel & Expense Reimbursement Addendum.pdf	Supplier Travel & Expense Reimbursement Addendum	142 KB	341693	6051980
Jayhawk Community Partners Attachment.pdf	Info about the Jayhawk Community Partners program	125 KB	341693	6051921
2026 Commencement - Rough Field Diagram.pdf (please login to view this document)	Stadium diagram	261 KB	341693	7230396
Allen Fieldhouse Diagrams.pdf (please login to view this document)	Allen Fieldhouse Diagrams	951 KB	341693	7259738
3135131 Solicitation Snapshot.pdf (please login to view this document)	Solicitation Snapshot	229 KB	341693	7261819
3135131 2026 Commencement AV Production RFP SOW 3-9-2026.pdf (please login to view this document)	Scope of Work	107 KB	341693	7261839
Attachment A- Commencement AV Needs.pdf (please login to view this document)	Attachment A	108 KB	341693	7261841

Commodity Codes

• NAICS 512110Motion Picture and Video Production

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