Project Information

Bid Title

029 - GapVax Truck Maintenance Service Agreement

Issuing Agency

City of Cleveland

Location

Ohio

Published Date

Feb 6, 2026

Closing Date

Feb 19, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

029 - GapVax Truck Maintenance Service Agreement

File Number: 029
Closing Date: February 19, 2026, 3:00 PM
Requestor/Buyer: Jules Gilliam
Contact Email: jgilliam@clevelandohio.gov

Bid Document

Attachment Preview

INVITATION TO BID

(This is not an order.)

Page 1 of 3

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Edward Gonzalez

2166647738

edward_gonzalez@clevelandwpc.com

Procurement Folder

157672

RFB No.

RFB 2003 202600000000029

RFB Description

GapVax Truck Maintenance Service Agreement

RFB Closing Date/Time

February 19, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

2003

February 19, 2026 3:00 PM

SCHEDULE OF EVENTS

Event Description

Group/

Line#

Commodity Description

1 / 1 GapVax Jet Truck Maintenance Service Agreement

Item Quantity/

UOM

Event Date

Service

Dates

From

To

GapVax Sewer Truck Maintenance Service Agreement for One (1) per Year for Each Gap Vax Truck

Catalog

Discount

Quarterly Comprehensive Maintenance Inspections on Three (3) GapVax Sewer Jet Trucks.

Quarterly 1 Service: $__________

Quarterly 2 Service: $__________

Quarterly 3 Service: $__________

Quarterly 4 Service: $__________

*********Total Cost per Truck per Year MUST Include Four (4) Visits: $__________

*****Purchase Order Valid for One (1) Year or Until Funds Are Exhausted Whichever Occurs First*****

.

*****Services & Orders Are To Be Provided After Prior Departmental Approval*****

.

*****Services & Orders Are To Be Provided As Needed*****

.

*****Purchase Order Not to Exceed $49,999.99*****

.

*****Quantities & Orders May Vary*****

.

.

************The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY************

.

************Contact Dexter Frierson and Pat Fleming to Schedule the Quarterly Services************

.

Ship To:

Vendor Response

Water Pollution Control

Water Pollution Control

12302 Kirby Ave

Cleveland, OH 44108

Contract Amount

$

Vendor Response

Vendor Total Amount for Items

$

Vendor Total Amount for Services

$

Payment Discount Offer

%

Day(s)

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 2 of 3

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Edward Gonzalez

2166647738

edward_gonzalez@clevelandwpc.com

Procurement Folder

157672

RFB No.

RFB 2003 202600000000029

RFB Description

GapVax Truck Maintenance Service Agreement

RFB Closing Date/Time

February 19, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

2003

February 19, 2026 3:00 PM

TERMS OF DELIVERY

Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.

Delivery quoted must be stated in terms of work days after receipt of the order.

All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a

specified dollar amount inclusive of all shipping charges.

No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.

EVALUATION CRITERIA

Group/

Line #

Evaluation Criteria Description

Response Type

1 / 1 Lowest and best bidder under Chapter 181 C.O.

NONE

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Shipping/Freight Charges

ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS

OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF

ALL SHIPPING CHARGES.

NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE

ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.

Call Buyer Only

Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed

above.

MSDS required

A Material Safety Data Sheet is required to be shipped with each specific applicable item on this PO.

No Price increase

This Purchase Order does not permit price increases.

Missing information

It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and

completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies

in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a

protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 3 of 3

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Edward Gonzalez

2166647738

edward_gonzalez@clevelandwpc.com

Procurement Folder

157672

RFB Closing Date/Time

February 19, 2026 3:00 PM

RFB No.

RFB 2003 202600000000029

BIDDER MUST COMPLETE & SIGN BELOW

NAME OF THE FIRM:

STREET ADDRESS:

CITY:

FED ID # / SSN #:

PHONE NO.:

EMAIL ADDRESS:

RFB Description

GapVax Truck Maintenance Service Agreement

Department/Division Public Bid Opening Date/Time

2003

February 19, 2026 3:00 PM

STATE:

FAX NO.:

ZIP CODE:

PLEASE PRINT CONTACT NAME:

AUTHORIZED SIGNATURE:

DATE:

All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.

RETURN BID TO:

Division of Purchases & Supplies

601 Lakeside Ave

Room 128, City Hall

Cleveland, OH 44114

Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall

receive competitive sealed bids through email. All City of Cleveland bids estimated to be

less than 50K in value will be submitted and received electronically via email. All bids

must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,

you will receive a reply indicating your bid has been received.

Bidder's Instructions

See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.

Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number

and Buyer’s Name must be identified in the email subject line. Also clearly state the

Document ID Number, Bid Description, Buyer's Name and Closing Date.

.

Bids received after the Closing Date, Closing Time and sent to any other

email address not identified in the Bidders Instruction cannot be

considered.

Northern Ireland Affidavit must be completed, signed and included with each bid.

The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov

Bids received after the Closing Date, Closing Time and sent to any other email

address not identified in the Bidders Instruction cannot be considered.

The bid documents must include:

 The Document ID Number and Buyers Name in email subject line

 PDF File of Request For Bid Form

 Terms & Conditions.

 Northern Ireland Affidavit.

Contact the Buyer immediately at the number on the Bid Form if you do not have all the

required documents.

Commodity Codes

• NAICS 811219Other Electronic and Precision Equipment Repair and Maintenance

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