Project Information

Bid Title

302 - Cleaning Services

Issuing Agency

City of Cleveland

Location

Ohio

Published Date

Jun 23, 2026

Closing Date

Jun 29, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

302 - Cleaning Services

File Number: 302
Closing Date: June 29, 2026, 3:00 PM
Requestor/Buyer: Gregory Hart
Contact Email: ghart@clevelandohio.gov

Bid Document

Attachment Preview

INVITATION TO BID

(This is not an order.)

Page 1 of 3

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Lisa Hart

216-664-3411

lhart@clevelandohio.gov

Procurement Folder

160111

RFB No.

RFB 1508 202600000000302

RFB Description

CLEANING SERVICES

RFB Closing Date/Time

June 29, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

1508

June 29, 2026 3:00 PM

SCHEDULE OF EVENTS

Event Description

Group/

Line#

Commodity Description

1 / 1 Weekly and Monthly Cleaning for the Division of Printing

Item Quantity/

UOM

Event Date

Service

Dates

From 2026-07-01

To 2028-12-30

Catalog

Discount

Division of Printing (DOP) weekly and monthly cleaning services for approximately 15,000 sq. ft. facility including 6 offices, 1 lobby area, 2

restrooms, 1 cafeteria, 1 mailroom, and misc. other areas. Please see below specifications.

1. Vendor must provide adequate staffing to finish weekly and monthly cleaning in a 2-4 hours period

2. Services will be preformed on the same day of the week determined by the DOP

3. Vendor shall be responsible for supplying all cleaning agents and equipment needed

4. Vendor must fulfill all liability insurance requirements

5. The DOP will supply all toilet paper, paper towels, hand soap, and trash bags

6. Purchase order will not exceed 15,000.00 for services provided.

Item 1. Weekly cleaning services. Please provide pricing based on weekly rate.

A. removal of all trash from trash cans and replace liners

B. vacuum all carpeting and mats throughout areas listed

C. dust and mop all linoleum floors throughout areas listed

D. wash and disinfect all lavatory fixtures, sinks, bowls, and urinals interior and exterior in all restrooms, replenish all toiletries as needed

E. sweep all hallway areas

Item 2. Monthly cleaning services. Please provide pricing based on monthly rate.

A. sweep and mop entrance areas

B. clean interior and exterior glass entrance doors

C. Clean all office windows, windowsills and blinds

D. sweep and mop all hallway areas and production floor

E. Buff all linoleum floors

F. clean and disinfect all cafeteria furniture, appliances, and water fountain

G. clean and disinfect all restroom partitions, doors and light switches

Item 3. various cleaning of warehouse, garage, and misc. areas AS NEEDED. Please provided hourly rate of service.

A. sweep and mop warehouse and garage floor

B. dust light lamps and shelving

C. clean doors and windows

Item 4. Bi-weekly replacement of mats and shop towels

A. Replace all mats with clean ones in the reception area, walkways, cafeteria, and hallways (approximately 10-12 mats). quote per mat cost.

B. Replace all shop towels as needed. quote per towel cost.

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 2 of 3

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Lisa Hart

216-664-3411

lhart@clevelandohio.gov

Procurement Folder

160111

RFB Closing Date/Time

June 29, 2026 3:00 PM

RFB No.

RFB 1508 202600000000302

RFB Description

CLEANING SERVICES

Department/Division Public Bid Opening Date/Time

1508

June 29, 2026 3:00 PM

Ship To:

Printing and Reproduction

Printing and Reproduction

1735 Lakeside Ave

Cleveland, OH 44114

Vendor Response

Contract Amount

$

Vendor Response

Vendor Total Amount for Items

$

Vendor Total Amount for Services

$

Payment Discount Offer

%

Day(s)

TERMS OF DELIVERY

Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.

Delivery quoted must be stated in terms of work days after receipt of the order.

All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a

specified dollar amount inclusive of all shipping charges.

No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Shipping/Freight Charges

ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS

OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF

ALL SHIPPING CHARGES.

NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE

ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.

Call Buyer Only

Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed

above.

No Price increase

This Purchase Order does not permit price increases.

Missing information

It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and

completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies

in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a

protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 3 of 3

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Lisa Hart

216-664-3411

lhart@clevelandohio.gov

Procurement Folder

160111

RFB Closing Date/Time

June 29, 2026 3:00 PM

RFB No.

RFB 1508 202600000000302

BIDDER MUST COMPLETE & SIGN BELOW

NAME OF THE FIRM:

STREET ADDRESS:

CITY:

FED ID # / SSN #:

PHONE NO.:

EMAIL ADDRESS:

RFB Description

CLEANING SERVICES

Department/Division Public Bid Opening Date/Time

1508

June 29, 2026 3:00 PM

STATE:

FAX NO.:

ZIP CODE:

PLEASE PRINT CONTACT NAME:

AUTHORIZED SIGNATURE:

DATE:

All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.

RETURN BID TO:

Division of Purchases & Supplies

601 Lakeside Ave

Room 128, City Hall

Cleveland, OH 44114

TITLE OF BID

ORDINANCE NO.

BID — SCHEDULE OF ITEMS

City of Cleveland

Division of Purchases and Supplies

128 City Hall

Cleveland, Ohio 44114

BID PAGE 1 OF 1

BIDDER MUST

COMPLETE & SIGN BELOW

Weekly and Monthly cleaning for the Division of Printing

NAME OF FIRM

PASSED

SIGNED

STREET ADDRESS

CITY

STATE

ZIP CODE

DEPARTMENT OF Finance

CITY RECORD ADVERTISEMENT DATES

BUYER

DIVISION Printing & Reproduction

x STANDARD CONTRACT BID

REQUIREMENT CONTRACT

AUTHORIZED SIGNATURE

DATE

BID OPENING

12:00 O’CLOCK NOON

OFFICIAL TIME

DESCRIPTION

QTY.

UNIT PRICE

EXTENSION

1. Weekly rate to clean Division of Printing Facility at 1735

Lakeside Ave. (Per attached Bid Specifications)

2. Hourly rate for additional cleaning services as needed

PO not to exceed $17,500 dollars

ALL OF THIS BOUND INFORMATION MUST BE KEPT INTACT AND,

TOGETHER WITH ANY ADDENDA ISSUED, MUST BE RETURNED WITH

THE BID. OTHERWISE, THE BID MAY BE CONSIDERED INFORMAL.

DELIVERY

(Days)

PAYMENT DISCOUNT

%

Days

FOR PURCHASING USE ONLY

Commodity Codes

• NAICS 561720Janitorial Services

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