Project Information

Bid Title

Hot Mix Asphalt and Coldmix Cutback Material

Issuing Agency

City of Palo Alto

Location

California

Published Date

Mar 17, 2026

Closing Date

Apr 8, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project ID:

Title: Hot Mix Asphalt and Coldmix Cutback Material

Addenda: 0

Release Date: 3/17/2026

Due Date: 4/8/2026

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Hot Mix Asphalt and Coldmix Cutback Material

Request for Quotes for Goods

Utilities

74500 , 74502 , 74505 , 74506 , 74507 ... show all

Project ID: RFQ197088

Release Date: Tuesday, March 17, 2026

· Due Date: Wednesday, April 8, 2026 3:00pm

Posted Tuesday, March 17, 2026 1:51pm

All dates & times in Pacific Time

Draft Response No Bid21 days, 20 hours, 31 minutes

Post Information

Posted At:Tue, Mar 17, 2026 1:51 PM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The City of Palo Alto is looking for a Primary and Secondary supplier of hot mix asphalt (HMA) and coldmix cutback. The City intends to issue a blanket purchase order for the purchase of these materials on an as-needed basis. The actual material quantities is based on the City’s operational needs and may significantly differ from the bid quantities. A blanket purchase order will be issued at the beginning of the initial one (1) year period and each anniversary date of the contract. The initial one (1) year period will have firm pricing according to the bid schedule. Subsequent years’ pricing will be determined by the pricing escalation ladder on the bid table.

Background

The City prefers to have two asphalt concrete products suppliers, a primary supplier and a secondary supplier as a backup to the primary supplier. The City prefers its primary asphalt products supplier to produce HMA in a batch plant over drum plant because a batch plant has the ability to switch production of HMA of different gradations.

The City is looking for firms to provide cutback asphalt and hot mix asphalt for up to three (3) years. Due to the limited shelf life of hot asphalt, transporting material over an extended distance will impact the quality of the projects performed by the City crews.

Timeline

RFQ Date:

March 17, 2026

Question Submission Deadline:

March 25, 2026, 1:00pm

Quote Submission Deadline:

April 8, 2026, 3:00pm

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 324121Asphalt Paving Mixture and Block Manufacturing

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