Project Information

Bid Title

26C-168 Mowing Parks

Issuing Agency

New Castle County

Location

Delaware

Published Date

Nov 24, 2025

Closing Date

Dec 17, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	26C-168 Mowing Parks
Category:	Goods and Services
Status:	Open

Publication Date/Time: 11/24/2025 8:00 AM Closing Date/Time: 12/17/2025 2:00 PM Related Documents: 26C-168 Mowing Parks FINAL 26C-168 Mowing Parks (Attachment A) FINAL 26C-168 Mowing Parks (Attachment B) FINAL

Attachment Preview

Bid# 26C-168

MOWING PARKS

New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

New Castle County Sealed Bid and Proposal Solicitation

Introduction:

New Castle County is seeking competitive sealed bids for MOWING PARKS. Interested parties are

asked to submit their bids and proposals to the New Castle County Purchasing Division.

Important Dates:

First Advertisement

Second Advertisement

Deadline for Vendor Questions

Proposal/Bid Submission Deadline

Target Award [or beginning of term]

11/24/25

12/01/25

Noon, 12/03/25

2:00pm, 12/17/25

01/01/26

Bid Specifications:

Vendors are responsible for retrieving bid specifications and addenda (if applicable) from

https://www.newcastlede.gov/Bids.aspx.

All questions regarding this solicitation must be submitted in writing. No verbal responses or

unofficial communications that modify the terms and specifications of this solicitation will be

considered binding. Any changes to the solicitation will only be made through an official, written

addendum issued by New Castle County and posted on the website (link provided above). New

Castle County reserves the right to answer verbal questions that do not modify any part of this

solicitation.

Contact Information:

Questions should be submitted in writing and directed to Ramona Harris, Assistant Procurement

Agent, at ramona.harris@newcastlede.gov by the date and time noted in the table above.

9/8/25

Bid# 26C-168

Page 1 of 21

New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

Bid# 26C-168

MOWING PARKS

Table of Contents – Test revisions

Section 1: General Information ...................................................................................................... 4

1. Submission Deadline:.......................................................................................................... 4

2. Submission Address: ........................................................................................................... 4

3. Delivery Method: ................................................................................................................ 4

4. Bid Submission Instructions and Content Requirements: .................................................. 4

5. State of Delaware Business License .................................................................................... 5

6. Bid Opening:........................................................................................................................ 6

7. Award Criteria ..................................................................................................................... 6

8. Contract Terms: .................................................................................................................. 6

9. Diversity and Inclusion:....................................................................................................... 9

10. Subcontracting: ................................................................................................................. 10

11. Federal Funding Requirements Specific to Grant Awards................................................ 10

Section 2: Bid Specific Requirements ........................................................................................... 11

1. Scope of Work | All submissions must meet the minimum requirements set in the Scope

of Work in Attachment A. ......................................................................................................... 11

2. Right to Inspect ................................................................................................................. 11

3. Indemnification ................................................................................................................. 11

4. New Castle County Commitment to Supplier Diversity.................................................... 11

5. Contract Accessibility........................................................................................................ 12

6. Confidentiality................................................................................................................... 12

7. Material Safety Data Sheets (MSDS)................................................................................. 12

8. Required Insurance ........................................................................................................... 12

9. Delaware Labor ................................................................................................................. 14

10. Cooperative Contingency.................................................................................................. 14

11. Additions ........................................................................................................................... 14

Section 4: Authorized Representative Procurement Affidavit ..................................................... 16

Section 5: Respondent Checklist................................................................................................... 17

9/8/25

Bid# 26C-168

Page 2 of 21

New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

Bid# 26C-168

MOWING PARKS

Section 6: Green Initiative Expectations ....................................................................................... 18

Attachment A- Scope of Work/Specifications……………………………………………………………………………20

Attachment B- Pricing Information……………………………………………………………………………………………21

NOTE – All Exhibits will be listed within the scope of work

9/8/25

Bid# 26C-168

Page 3 of 21

New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

Bid# 26C-168

MOWING PARKS

SECTION 1: GENERAL INFORMATION

1. Submission Deadline:

Proposals must be received before the Submission Deadline noted in the table on Page 1.

Submissions must include one (1) printed hard copy and one (1) USB drive containing an

electronic version of the proposal within a sealed envelope. The electronic submission

will be considered the original and must replicate the printed hard copy with all

appropriate signed documents. Electronically signed documents are acceptable. If

discrepancies exist between the two submissions, the electronic version is considered the

official version for evaluation purposes.

2. Submission Address:

New Castle County Purchasing Division

New Castle County Government Center

87 Reads Way

New Castle, DE 19720

3. Delivery Method:

3.1 Mail to the address above. Use a carrier that guarantees delivery and provides

tracking. Vendor is fully responsible for delivery to the correct location by the due

date and time of the bid opening.

3.2 Deliver in person to the Government Center between 8 a.m. and 3:30 p.m. EST on

business days. Contact a member of the Administrative Services at 302-395-5965

upon arrival or ask the Receptionist to contact the Purchasing Division.

3.3 Facsimile (fax) transmissions are unacceptable and will be rejected.

4. Bid Submission Instructions and Content Requirements:

4.1 Clearly display 26C-168, MOWING PARKS in the lower left quadrant on the front

of the sealed envelope.

4.2 Include completed Non-Collusion Statement/Signature Page and Authorized

Representative Procurement Affidavit signed and dated by the Authorized

Representative.

4.2.1 Failure to sign and return these documents could result in a bid

submission being rejected.

4.3 The Signature Page must include the company name, address, tax ID, and

contact information.

4.4 All bidders must provide copies of all necessary licenses required to perform the

work specified in this solicitation. Licenses must be issued by the appropriate

9/8/25

Bid# 26C-168

Page 4 of 21

New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

Bid# 26C-168

MOWING PARKS

licensing authority prior to the execution of a contract or issuance of a purchase

order.

4.4.1 It is the responsibility of each bidder to ensure that their licenses are

current and valid throughout the bidding process and the duration of the

contract. Expired or suspended licenses may result in disqualification

from the bidding process or termination of the contract if discovered

post-award.

4.4.2 Bidders must hold all licenses that are relevant to the scope of work or

specifications outlined in the solicitation. This includes, but is not limited

to, professional licenses, business licenses, contractor licenses,

specialized licenses, and any specific permits required by local, state, or

federal law.

4.4.3 Each bidder is responsible for understanding and identifying the specific

licenses and/or permits required to comply with section 4.4.2 of this

solicitation.

4.4.4 Copies of all required licenses must be submitted along with the bid

documents. Failure to include all necessary license documentation may

result in the bid being considered non-responsive.

4.4.5 Bidders are required to notify New Castle County immediately of any

changes to the status of licenses during the bidding process or contract

period. This includes renewals, suspensions, or revocations.

4.4.6 Compliance with all licensing requirements is mandatory. Bidders found

to be non-compliant may face penalties including, but not limited to,

disqualification from current and future solicitations, and legal actions

where applicable.

4.4.7 New Castle County reserves the right to verify the validity of any licenses

submitted as part of the bid documents at any time. Bidders may be

required to provide additional information or documentation to support

the validity of their licenses.

4.5 Vendors are asked to provide a brief statement on the Non-Collusion Statement

of how they heard about this solicitation opportunity.

5. State of Delaware Business License

Within seven (7) days from receiving a notice of intent to award, the successful vendor

must either furnish the County with proof of a Delaware Business Licensure or initiate the

process of application where required. https://onestop.delaware.gov/

9/8/25

Bid# 26C-168

Page 5 of 21

Commodity Codes

• NAICS 561730Landscaping Services

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