Project Information

Bid Title

RFQ - Water Probe

Issuing Agency

Tennessee Tech University

Location

Tennessee

Published Date

May 4, 2026

Closing Date

May 18, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Due Date	Description	Purchasing Contact
5/18/2026	RFQ - Water Probe	Peni Austin

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REQUEST FOR QUOTATION (RFQ)

Department: Engineering

Description: Water Probe

Deliver Completed Bid to:

Tennessee Tech University

Purchasing and Contracts Office

Derryberry Hall, Suite 301

P. O. Box 5144, 1 William L. Jones Dr.

Cookeville, TN 38505-0001

www.tntech.edu/purchasing

Ph: (931) 372-3491 / Fax: (931) 372-3727

Date: 5/4/2026

RFQ Coordinator: Peni Austin

Phone: 931-372-3491

Email: paustin@tntech.edu

Bids must be received in the Purchasing and Contracts Office by 3:00 p.m. Central Time on

5/18/2026.

Bid is subject to the RFQ – Standard Terms and Conditions. By submittal of a bid, bidder certifies its

agreement to these terms and conditions.

Special Bid Instructions:

1. Bid prices are to include all necessary shipping/handling charges to make delivery F.O.B. Cookeville, TN

38501.

2. Indicate any cash/time discounts offered: ______________________________________________

3. Specify delivery time after receipt of order: _____________________________________________

4. Bidders not already registered as a vendor with the University must complete the online supplier registration:

https://www.tntech.edu/purchasing/howto.php

5. To view a bid tabulation after intent to award, please visit this link:

https://www.tntech.edu/purchasing/bidawards.php

6. Results are listed according to fiscal year then by date of bid opening.

7. Bid may be electronically signed and submitted.

ITEM

NO.

QTY

UNIT

THIS IS NOT AN ORDER

Please bid to provide the following to Tennessee Tech University.

SPECIFICATIONS:

Please mark with an “X” to the left of specifications if it meets such

specifications. If it does not meet the specifications, leave the line blank. If it

exceeds what is specified, put “exceeds” in the blank and indicate the

capabilities to the right of the specifications.

UNIT TOTAL

PRICE

1

3

EA Water Probe Handheld Display Unit

______ IP67 waterproof rating

______ Color LCD Display

______ 16 GB internal memory

______ Bluetooth capability

______ Internal GPS

______ USB interface and cable

______ Removable battery cartridge

______ Data processing

______ Data export capability

REQUEST FOR QUOTATION (RFQ)

Department: Engineering

Description: Water Probe

ITEM

NO.

QTY

2

3

UNIT

EA Water Probe Assembly

______ 2D side-looking 10MHz probe

______ Signal conditioning/processing with tilt sensor

______ Auto-velocity range selection

______ 1.5m cable with a wet-pluggable connector

3

3

EA Wading Rod

______ 2-piece, 4 feet in length with increments in tenths of feet

______ Bubble level

______ Mounting brackets for display and probe sensors

4

1

EA Pressure Sensor Probe Assembly

______ Probe with pressure sensor

______ 2D side-looking 10 MHz probe

______ Signal conditioning/processing with tilt sensor

______ Auto-velocity range selection

______ 1.5m cable with a wet-pluggable connector

UNIT TOTAL

PRICE

COMPLETE INFORMATION AND SIGN BID BELOW.

___________________________________________________

Bidding Entity’s Name

____________________________________

Name of Contact Person (Printed)

___________________________________________________

Address

____________________________________

Phone

___________________________________________________

City, State, Zip

____________________________________

Fax

____________________________________

Email

____________________________________________________________ ______________

Authorized Signature of Bidder

Date

Name & Title of Signatory (printed): _____________________________________________________

Tennessee Tech University is an EEO/AA/Title IX/Section 504/ADA employer.

Page 2 of 2

RFQ – STANDARD TERMS AND CONDITIONS

1. Bidder must carefully review the RFQ and any attachments, exhibits, ad-

denda or amendments. Bidder’s failure to examine any drawings, specifica-

tions, or instructions will be at bidder’s risk.

2. Bidder shall take into consideration any and all amendments and/or ad-

denda, and bid shall reflect any changes made to the RFQ by the University.

In the event of extensive changes to an RFQ, the University may cancel the

RFQ and reissue it using a revised RFQ.

3. The University considers any oral communication unofficial and non-binding

with regard to the RFQ.

4. Bidder must submit bid according to specific instructions, if any, contained

in the RFQ, which supersede those contained in the RFQ - Standard Terms

and Conditions, if different.

5. Bidder’s submittal of a bid constitutes an offer to the University.

6. Bid must contain the bidder’s most favorable terms and pricing.

7. Upon the University’s request, the individual signing a bid must furnish sat-

isfactory proof authority to bind the bidder in a contract.

8. Bidder is responsible for costs to prepare, submit and/or present its bid, in-

cluding samples if requested. Bidder may request samples be returned at

bidder’s expense. The University is not responsible for and may dispose of

any samples not claimed within 10 calendar days following contract award.

The University may retain any sample.

9. Unless otherwise instructed, bidder may deliver a bid electronically via fac-

simile or email.

10. The University will not consider a late bid for an award. A “late bid” is any

bid that is not actually delivered to and received by the Purchasing and Con-

tracts Office on or before the date and hour specified in the RFQ.

11. At the University’s option, bidder may be bound by bid errors or omissions.

Bidder may withdraw or amend a bid before submission deadline. After bid

submission deadline, the University will permit a bidder to withdraw a bid

only where the enforcement of the bid would impose unconscionable hard-

ship on the bidder. In case of error in a price extension, the unit price will

govern.

12. The University reserves the right, at its sole discretion, to reject any and all

bids, to cancel the RFQ in its entirety, or to waive any bid informality, in ac-

cordance with applicable laws and regulations.

13. The University may reject a bid as a non-responsive counteroffer if it restricts

the University’s rights or does not comply with the University’s terms and

conditions

14. The University may request bid clarification from bidders as needed.

15. The University shall reject a bid if it was not arrived at independently without

collusion, consultation, communication or agreement with any other bidder

as to any matter related to prices. Regardless of time of detection, the Uni-

versity shall consider any of the foregoing prohibited actions to be grounds

for rejection of bid and/or purchase order cancellation.

16. The Purchasing and Contracts Office may conduct public bid openings, as

appropriate. Public bid openings are for informational purposes only. No

award will be made at the bid opening.

17. All materials submitted by a bidder are subject to public inspection accord-

ing to Tennessee law. The University will not honor a bidder’s request to

prevent disclosure beyond that allowed by law.

18. If an RFQ is re-advertised, the original bids shall remain closed to public in-

spection until evaluation of the responses to the re-advertisement is com-

pleted.

19. The University may not consider prompt pay discounts of less than 20 days

in bid evaluation.

20. Prior to award, the University may require the successful bidder to provide

information to demonstrate financial stability.

21. Bid prices shall include delivery of all items F.O.B. destination to the location

specified in the bid. The University is not responsible for items until ac-

cepted at its location.

22. Unless otherwise specified in the RFQ, bidder must bid only new and unused

goods.

23. Unless specified in the RFQ, the University will not consider alternate bids.

24. Bidder shall post any bond(s) required by the RFQ and shall itemize the cost

of bond(s) separately in the bid.

25. Bidder agrees to abide by all applicable state and federal statutes, including

but not limited to non-discrimination, and regulations and University poli-

cies. The laws of the State of Tennessee, without regard to its choice of law

principles, shall govern this RFQ.

26. Unless otherwise limited by the bidder, the University shall have sixty (60) days t

accept a bid.

27. If the RFQ requests and bidder so indicates on the bid, the contract terms

and pricing may be extended to other state entities.

28. An RFQ reference to a particular manufacturer, brand or make in does not

restrict the bidder to that item, unless specifically stated in the RFQ. The

University will consider comparable products of other manufacturers if bid-

der provides proof of compatibility.

29. Bidder must notify the Purchasing and Contracts Office in writing at least

three business days prior to the bid submittal deadline whenever bidder per-

ceives that specifications are not fair and open.

30. Bidder must furnish with the bid such specifications, catalog pages, bro-

chures or other data as will provide an adequate basis for determining the

quality and functional capabilities of the product offered. The University may

reject a bid if bidder fails to provide this data.

31. The University is exempt from federal excise and state sales taxes on pur-

chases of tangible personal property. Vendors making improvements or ad-

ditions to, or performing repair work on real property for the University are

responsible for payment of sales or use tax on tangible personal property

used in connection with the contract or furnished to vendors by the Univer-

sity for use under the contract. Bidders are responsible for determining the

applicability of taxes.

32. Prior to contract award, if required by law, successful bidder must register

with or be exempted by the Tennessee Dept. of Revenue for the collection

of Tennessee sales/use tax.

33. By submitting a bid, bidder attests that no conflict of interest exists that pre-

vents bidder from doing business with the State of Tennessee.

34. Bidder may not require any other written terms or conditions, nor impose

any other terms and conditions in subsequent documents, such as invoices,

warranty agreements, license agreements, etc. Should a bidder propose

terms which conflict with Tennessee law and policies, the University may

render the bid non-responsive and reject it.

35. Bid protest procedures are available upon request.

36. By submitting a bid, bidder attests in writing that it will not knowingly utilize

the services of illegal immigrants and/or the services of any subcontractor

that does so in delivery of the goods/services to the University. If the bidder

is discovered to have breached this attestation, the bidder shall be prohib-

ited from supplying goods/services to any state entity for a period of one

year from the date of discovery of the breach.

37. The requirements of TCA §12-12-101 et seq. addressing contracting with

persons with investment activities in Iran shall be a material provision of this

RFQ and any contract resulting from it. Bidder agrees, under penalty of per-

jury, that to the best of its knowledge that it is not on the list created pursu-

ant to TCA § 12-12-106.

38. The University shall not:

i. reimburse a vendor for travel expenses in amounts exceeding the maxi-

mums contained in University travel policies;

ii. indemnify or hold harmless another entity;

iii. pay vendor’s attorney fees in the event of legal action;

iv. consent to jurisdiction in courts outside Tennessee.

39. A vendor shall not:

i. disclaim or limit its liability for damages or warranty;

ii. limit the amount of damages recoverable by the University;

iii. limit the time permitted for the University to bring legal action;

iv. assess penalties or liquidated damages against the University.

40. Upon receipt of goods, the University shall have a reasonable period in

which to inspect and accept or reject goods without liability. The University

will reject items that are not equivalent and return them to the vendor, at

vendor’s expense

41. In case of vendor default, the University may procure the articles or services

from other source(s) and hold the defaulting vendor responsible for any ex-

cess cost.

42. Should the original awarded vendor default, the University may award to the

second lowest responsive, responsible bidder.

43. The University’s PO – Standard Terms and Conditions shall apply to any pur-

chase order or contract awarded as a result of this RFQ.

44. If applicable to this RFQ, Tennessee Tech’s Data Privacy and Security

Terms and Conditions and/or GDPR Data Protection Addendum shall

by reference be included as a condition of the RFQ.

Commodity Codes

• NAICS 221310Water Supply and Irrigation Systems

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