Project Information

Bid Title

Multiple Substation Retrofit

Issuing Agency

City of Tacoma

Location

Washington

Published Date

Dec 31, 2025

Closing Date

Feb 17, 2026

Government Level

State & Local

Status

Closed

Ref. #

PT25-0237F

Original Source

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Bid Documents

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Project Description

Specification Number	Type	Due Date	Time Due - Pacific	Title and Solicitation Documents	Date Issued
PT25-0237F	RFB	02/17/2026	11 AM	Multiple Substation Retrofit Specification Register for the Bid Holders List	12/31/2025

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TACOMA POWER/TRANSMISSION & DISTRIBUTION

REQUEST FOR BIDS

MULTIPLE SUBSTATION RETROFIT

SPECIFICATION NO. PT25-0237F

Request for Bids

Template Revised: 07/23/2023

Specification No. PT25-0237F

City of Tacoma

Tacoma Power/Transmission & Distribution

REQUEST FOR BIDS PT25-0237F

Substation Retrofits

Submittal Deadline: 11:00 a.m., Pacific Time, Tuesday, February 17, 2026

Submittals must be received by the City’s Procurement and Payables Division by 11:00 a.m. Pacific Time.

For electronic submittals, the City of Tacoma will designate the time of receipt recorded by our email server, as

the official time of receipt. This clock will be used as the official time of receipt of all parts of electronic bid

submittals. Include the specification number in the subject line of your email. Your submittal must be sent as

an attachment, links to your electronic submittal will not be accepted.

For in person submittals, the City of Tacoma will designate the time of receipt recorded by the timestamp

located at the lobby security desk, as the official time of receipt. Include the specification number on the

outside of the sealed envelope. Late submittals will be returned unopened and rejected as non-responsive.

Submittal Delivery: Sealed submittals will be received as follows:

By Email:

sendbid@cityoftacoma.org

Maximum email size including attachments: 35 MB.

Multiple emails may be sent for each submittal.

Note: Email may pass through multiple servers before arriving

at its destination. Please allow sufficient time for email delivery

of submittals. Timely electronic delivery is at the risk of the

supplier.

In Person:

Tacoma Public Utilities Administration Building North,

Main Floor, Lobby Security Desk

3628 South 35th Street

Tacoma, WA 98409

Monday – Friday 8:00 am to 4:30 pm

Bid Opening: Submittals must be received by the City’s Procurement and Payables Division prior to 11:00

a.m. Pacific Time. Sealed submittals in response to a RFB will be opened Tuesday’s at 11:15 a.m. by a

purchasing representative and read aloud during a public bid opening held at the Tacoma Public Utilities

Administrative Building North, 3628 S. 35th Street, Tacoma, WA 98409, conference room M-1, located on the

main floor. They will also be held virtually Tuesday’s at 11:15 a.m. Attend a Zoom meeting via this link or call 1

(253) 215 8782, using meeting ID # 884 0268 0573, passcode # 070737.

Submittals in response to an RFP, RFQ or RFI will be recorded as received, but not read at bid opening. As

soon as possible, after 1:00 PM, on the day of submittal deadline, preliminary results will be posted to

www.TacomaPurchasing.org.

If you believe your submittal was sent timely and was not read at bid opening, please contact

sendbid@cityoftacoma.org immediately.

Solicitation Documents: An electronic copy of the complete solicitation documents may be viewed and

obtained by accessing the City of Tacoma Purchasing website at www.TacomaPurchasing.org.

• Register for the Bid Holders List to receive notices of addenda, questions and answers and related updates.

• Click here to see a list of vendors registered for this solicitation.

Pre-Proposal Meeting: A pre-proposal meeting may be held. RSVP is required. See Item 8 of bid documents

for details. The pre-proposal meeting will be a full day starting @ 8am until 4:30 or 5pm. A NDA Waiver will be

required to be signed prior to receiving detailed information about the pre-proposal meeting. Please see

Appendix C for this document.

Project Scope: The Contractor shall furnish all labor, equipment, testing and disposal services necessary to

install deep vertical ground electrodes at various locations within the substation site. This includes drilling

Form No. SPEC-040C

Revised: 06/03/2024

boreholes up to 80 feet deep and 4–6 inches in diameter, placing ground rods, backfilling with a Ground

Enhancement Material (GEM), and proper handling and disposal of soil and water in compliance with

applicable environmental regulations.

Estimate: $500,000

Paid Sick Leave: The City of Tacoma requires all employers to provide paid sick leave in accordance with

State of Washington law.

Americans with Disabilities Act (ADA Information: The City of Tacoma, in accordance with Section 504 of

the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to

nondiscrimination on the basis of disability, in all of its programs and activities. Specification materials can be

made available in an alternate format by emailing the contact listed below in the Additional Information section.

Title VI Information:

“The City of Tacoma” in accordance with provisions of Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42

U.S.C. sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively

ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises

will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated

against on the grounds of race, color, national origin in consideration of award.

Additional Information: Requests for information regarding the specifications may be obtained by contacting

Aaron Bratton by email to abratton@tacoma.gov.

Protest Policy: City of Tacoma protest policy, located at www.tacomapurchasing.org, specifies procedures for

protests submitted prior to and after submittal deadline.

Meeting sites are accessible to persons with disabilities. Reasonable accommodations for persons with

disabilities can be arranged with 48 hours advance notice by calling 253-502-8468.

Form No. SPEC-040C

Revised: 06/03/2024

TABLE OF CONTENTS

REQUEST FOR BIDS................................................................................................................ 2

TABLE OF CONTENTS................................................................................................................ 4

SUBMITTAL CHECKLIST .......................................................................................................... 5

SPECIAL NOTICE TO BIDDERS............................................................................................... 6

1. MINIMUM REQUIREMENTS .............................................................................................10

2. CITY OF TACOMA GENERAL PROVISIONS....................................................................10

3. INSURANCE REQUIREMENTS ........................................................................................10

4. DESCRIPTION OF WORK ................................................................................................10

5. ANTICIPATED CONTRACT TERM....................................................................................10

6. CALENDAR OF EVENTS ..................................................................................................11

7. RSVP TO MANDATORY PRE-BID MEETING ...................................................................11

8. MANDATORY PRE-BID MEETING....................................................................................11

9. DISCLAIMER.....................................................................................................................12

10. RESPONSIVENESS ..........................................................................................................12

11. AWARD .............................................................................................................................12

12. PREVAILING WAGE INFORMATION................................................................................13

13. BID BONDS .......................................................................................................................14

14. PAYMENT AND PERFORMANCE BOND .........................................................................15

15. WARRANTY ......................................................................................................................15

16. INSPECTION.....................................................................................................................16

17. COMPLIANCE WITH SPECIFICATIONS...........................................................................16

18. MATERIALS AND WORKMANSHIP ..................................................................................16

19. ENVIRONMENTALLY PREFERABLE PROCUREMENT...................................................16

20. LEAP REQUIREMENTS ....................................................................................................17

21. EQUITY IN CONTRACTING ..............................................................................................17

22. WASHINGTON APEX – DOCUMENT ASSISTANCE ........................................................17

APPENDIX A ............................................................................................................................18

APPENDIX B ............................................................................................................................83

APPENDIX C ............................................................................................................................93

Request for Bids

Template Revised: 07/23/2023

Specification No. PT25-0237F

SUBMITTAL CHECKLIST

This checklist identifies items to be included with your submittal. Any submittal received without

these required items may be deemed non-responsive and not be considered for award.

Submittals must be received by the City of Tacoma Purchasing Division by the date and time

specified in the Request for Bids page.

The following items make up your complete electronic submittal

package (include all the items below):

Signature Page (Appendix B)

To be filled in and executed by a duly authorized officer or representative of the bidding entity.

If the bidder is a subsidiary or doing business on behalf of another entity, so state, and provide

the firm name under which business is hereby transacted.

Price Proposal Form (Appendix B)

The unit prices bid must be shown in the space provided. Check your computations for

omissions and errors.

Bid Bond (Appendix B)

Certification of Compliance with Wage Payment Statutes (Appendix B)

Bidder shall complete this form in its entirety to ensure compliance with state legislation (SHB

2017).

State Responsibility and Reciprocal Bid Preference Information (Appendix B)

Bidder shall complete this form in its entirety to ensure compliance with state legislation (SHB

2010).

Record of Prior Contracts (Appendix B)

After award, the following documents will be executed:

City of Tacoma Contract (See sample in Appendix C)

Must be executed by the successful bidder.

Certificate of Insurance and related endorsements (Appendix A)

Shall be submitted with all required endorsements

Payment and Performance Bonds (See samples in Appendix C)

Payment Bond and Performance Bond: Must be executed by the successful bidder and his/her surety

company

Retainage Bond (Section 4.05.4).

If it is the option of the awardee to use a retainage bond in place of the holding of retainage per invoice

the bond must be submitted with the contract forms.

Intent to Pay Prevailing Wage (Section 3.08B & 4.12).

To be filed with the Washington State Department of Labor & Industries.

Request for Bids

Template Revised: 07/23/2023

Specification No. PT25-0237F

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