Project Information

Bid Title

Request for Proposals (RFP) for Water Well Rehabilitation and Maintenance Repair Services

Issuing Agency

City of San Bruno

Location

California

Published Date

Nov 17, 2025

Closing Date

Dec 10, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Request for Proposals (RFP) for Water Well Rehabilitation and Maintenance Repair Services
Category:	Request for Proposals/Qualifications
Status:	Open

Description: The City of San Bruno is seeking Proposals, electronically or by mail, by November 19, 2025, at 5:00 PM, for the following service: PROJECT DESCRIPTION: The City of San Bruno (City), through the Public Works Department, is requesting proposals to provide scheduled well rehabilitation, preventative mechanical maintenance, and emergency repairs to the City’s water wells, pump stations, and related facilities.  The Contractor must be able to respond to emergency repairs within 24 hours and within 48 hours for non-emergency repairs.  Primary work includes, but is not limited to, all labor and equipment to repair, replace, adjust, and maintain pumps, motors, and related mechanical systems; inspect, repair, and replace media filters; pull and inspect wire cable/power supply; video inspection; testing; and emergency response. Publication Date/Time: 10/22/2025 12:00 AM Closing Date/Time: 12/10/2025 5:00 PM Submittal Information: Electronically: RWood@sanbruno.ca.gov; Physical Submission/Mail: City Clerk's Office (see RFP) Pre-bid Meeting: N/A Contact Person: Robert Wood, Management Analyst Public Works Department RWood@sanbruno.ca.gov Miscellaneous: Optional (non-required) on-site visit of Well 20 (Lions Field) on Wednesday, December 3, 2025 at 8:00am. Related Documents: RFP San Bruno Well Rehab Repair Services Proposals Due 111925 Addendum No 1 Well Rehab Extending Due Date to Dec 10 111425

Attachment Preview

City of San Bruno

REQUEST FOR PROPOSALS (RFP)

for

Water Well Rehabilitation and Maintenance Repair Services

City of San Bruno

Department of Public Works

567 El Camino Real

San Bruno, CA 94066

RFP Due Date: Wednesday, November 19, 2025, at 5:00 pm

Well Rehabilitation and Repair Services

Announcement and Summary

Request for Proposals

Page 1 of 7

City of San Bruno

1. PURPOSE OF THIS RFP / PROJECT DESCRIPTION

The City San of Bruno (“City”), through the Public Works Department, is requesting

proposals to provide scheduled well rehabilitation, preventative mechanical

maintenance, and emergency repairs to the City’s water wells, pump stations, and

related facilities. The Contractor must be able to respond to emergency repairs

within 24 hours and within 48 hours for non-emergency repairs. Primary work

includes, but is not limited to, all labor and equipment to repair, replace, adjust, and

maintain pumps, motors, and related mechanical systems; inspect, repair, and

replace media filters; pull and inspect wire cable/power supply; video inspection;

testing; and emergency response.

2. GENERAL INFORMATION

The City is located on the San Francisco Peninsula in San Mateo County,

approximately 12 miles south of San Francisco and immediately adjacent to the San

Francisco International Airport. The City has a total area of 5.8 square miles and a

population of approximately 43,000 residents. The City organization is comprised of

approximately 240 full-time employees and 130 part-time/seasonal employees.

This Request for Proposal (RFP) is issued to provide the selection process for the

assessment of the City’s fleet operations. Other required elements are described in

full in Scope of Services of the RFP.

3. SCOPE OF SERVICES

The City will require the selected Contractor to perform services as specified

in the full Scope of Services located in Attachment 1.

4. INTRODUCTION, PROJECT TERMS, AND TIMELINE

A. Contract Term

It is the intent of the City to award an Agreement with a one (1) year base term with

four (4) one-year options, for a total of five (5) terms.

B. Contract Cost Estimate

Estimated yearly project costs are expected in the range of $80,000 - $200,000.

C. Required Contractor’s License(s)

A California Class C 57 (Well Drilling), or a related contractor license, is required.

Contractor must also be licensed pursuant to state law and registered to do

business in the City of San Bruno. Joint ventures must secure a joint venture

license prior to award of this Contract.

Well Rehabilitation and Repair Services

Announcement and Summary

Request for Proposals

Page 2 of 7

City of San Bruno

D. San Bruno Business License

The successful proposer must either possess a current, valid San Bruno business

license or must have submitted a San Bruno business license application and fee

at the time of award.

E. Certificate of Insurance

The successful proposer must provide and submit a Certificate of Insurance. Refer

to the Insurance requirements provided in the General Services Agreement

template located in Attachment 4.

F. Construction Performance Bond

The successful proposer must provide and submit a Construction Performance

Bond. See form template located in Attachment 4A.

G. Maintenance and Warranty Bond

The successful proposer must provide and submit a Maintenance and Warranty

Bond. See form template located in Attachment 4B.

H. No Pre-Proposal Site Visit

There will be no site visit provided or required prior to the Proposal due date.

I. Rate Price Adjustments

In submitting proposals, each proposer shall set forth the amount they will accept

for the first term in payment for services in accordance with the contract.

Rates may be reviewed annually by the successful proposer and the City; and rate

increases may be requested in writing with detailed justification. Nevertheless,

maximum increase in labor and/or equipment costs in any calendar year shall be

five percent (5%) or the most recent proceeding increase in the Consumer Price

Index (CPI) for the West Coast published by the United States Department of

Labor, Bureau of Labor Statistics, whichever is less. Exceptions related to

equipment costs shall be justified in letter format to the City with supportive data

and analysis.

J. Prevailing Wage

This work is subject to prevailing wage. The Contractor shall comply with all

California State laws relating to employment and wages. The hourly wages to be

paid laborers, workers, or mechanics shall not be less than the prevailing rates for

an hour’s work in the same trade or occupation in San Mateo County.

K. Subcontractors

The Contractor must provide the City with the name and business location of each

subcontractor who will perform work, labor, or render service in or about the

construction of the work, and each subcontractor who, under subcontract will

specially fabricate and install a portion of the work or improvement according to

detailed drawings contained in the plans and specifications, for such work to be

performed under the project documents to which the attached bid is responsive,

and the portion of the work which will be done by each subcontractor and for each

subcontract in excess of one-half of one percent (0.5%) of the undersigned's Total

Well Rehabilitation and Repair Services

Announcement and Summary

Request for Proposals

Page 3 of 7

City of San Bruno

Bid Price. The Contractor shall not, without the consent of the City of San Bruno,

sublet or subcontract in excess of fifty percent (50%) of assigned project work.

The Contractor shall remain fully liable and responsible for the work to be done by

any subcontractor(s) and shall assure compliance with all requirements of the

contract.

L. Guarantee and Warranty of Work

Unless provided otherwise, the Contractor shall guarantee all work covered

under this contract against defects resulting from the use of substandard

materials, equipment or workmanship one year from the date of final acceptance

by the City.

M. Compensation and Payments

The selected Contractor will be required to sign the attached City Standard

General Services Agreement located in Attachment 4. There will be no

negotiation on the language of the attached standard agreement. Compensation

for services shall be on a time and expenses not-to-exceed basis, in accordance

with the approved billing rate schedule. Contractor shall submit monthly billings.

The City shall make periodic payments within thirty (30) days of receiving and

approving an invoice in proportion to the satisfactory completion of the Contractor’s

work.

5. SELECTION PROCESS

The RFP process will establish a ranking based on how each proposal meets the

qualifications of the Scope of Services and the requirements of the RFP. The

proposal shall conform to the Proposal Requirements (Attachment 2). It is important

that all listed items be included in the proposal. Proposals, which do not comply with

all the requirements per or the proposal deadline, will not be considered. The City

reserves the right to reject any or all proposals without qualifications, and to negotiate

specific requirements and costs using the selected proposal as a basis.

The selected contractor shall be required to enter into the City’s standard General

Services Agreement (Attachment 4) and include a signed copy of the Standard

Agreement Acknowledgement (Attachment 5), and complete the litigation and

Criminal Investigation Form (Attachment 6) in the Proposal. All Contractors that

respond to the RFP shall assume that the execution of this agreement, without

changes, will be a required condition.

At the conclusion of the evaluation and interview (or if a best-qualified firm is selected

without the need for an oral presentation), the City will enter into contract negotiations

with the top-ranking firm. If negotiations with the top-ranking firm are unsuccessful,

negotiations will terminate, and the City will undertake negotiations with the second-

rank firm. City staff will make recommendations to the City Council, which reserve the

right to reject any or all proposals. The selection process will be completed when a

contract is executed.

Well Rehabilitation and Repair Services

Announcement and Summary

Request for Proposals

Page 4 of 7

City of San Bruno

The City will not be liable for any costs incurred by the consulting firms’ incidentals to

the preparation of proposals or for developing and carrying out interview

presentations, if needed.

Submission of a proposal indicates acceptance by the firm of the conditions contained

in this RFP and Sealed Fee Proposal unless clearly and specifically noted in the

proposal submitted and confirmed in the contract between the City of San Bruno and

the firm selected.

Furthermore, the City reserves the right to reject any or all proposals, and to waive any

and all irregularities to choose the firm which, in the City’s opinion, best serves the

City’s interests.

6. SELECTION CRITERIA

Proposals will be evaluated based on the following criteria:

Criteria

1. Quality and completeness of Proposal.

10%

Evaluation of approach and methodology, according to the portions of

the Scope of Work responded to by the Proposer. Logic and

completeness of detailed Scope of Work, including project schedule.

2. Proposed Work Plan and Approach.

30%

Demonstrated understanding of, and commitment to, the proposed

Scope of Work and project needs. Demonstrated experience and

knowledge related to the Project and have provided services for similar

project in size and complexity. Demonstrated ability to deliver

requested services with additional creativity, resourcefulness, and

efficiency to improve project outcomes.

3. Qualifications and experience of staff.

20%

Capability and qualifications to provide the Scope of Work,

demonstrated by the proposal and, if applicable, subsequent

interviews. Considerations will be given to key individual members'

experience. Availability of key staff at reasonable duration.

5. Required Contractor License(s).

20%

Demonstrated possession of a California Class C 57 (Well Drilling), or

related contractor license. Contractor must also be licensed pursuant

to state law.

4. Completion of similar projects and references.

20%

Demonstrated successful completion of related projects with similar

scope and complexity and positive references.

100%

Well Rehabilitation and Repair Services

Announcement and Summary

Request for Proposals

Page 5 of 7

Commodity Codes

• NAICS 221310Water Supply and Irrigation Systems
• NAICS 237110Water and Sewer Line and Related Structures Construction

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