Project Information

Bid Title

Heating, Ventilation and Air Conditioning (HVAC) Replacement at City Hall

Issuing Agency

City of Hendersonville

Location

Tennessee

Published Date

Sep 22, 2026

Closing Date

Oct 16, 2026

Government Level

State & Local

Status

Closed

Ref. #

27-0012

Original Source

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Bid Documents

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Project Description

Bid Number:	27-0012
Bid Title:	Heating, Ventilation and Air Conditioning (HVAC) Replacement at City Hall
Category:	Invitation to Bid
Status:	Open

Description: The City of Hendersonville is accepting sealed bids for the Heating, Ventilation and Air Conditioning (HVAC) Replacement at City Hall. The Contractor shall furnish all labor, materials, equipment, tools, transportation, supervision, permits, disposal, and incidental items necessary to provide a complete and operational HVAC replacement at Hendersonville City Hall in accordance with the Scope of Work, Specifications, and other Bid Documents. The scope of work for the HVAC Replacement at Hendersonville City Hall requires the contractor to supply and install replacement TRANE units equipped with seismic curb adapters, while incorporating a 5-year warranty on parts, a 5-year warranty on compressors, and a 1-year warranty on labor. Prior to installation, the selected vendor must perform a formal structural analysis to verify roof load capacities for the new equipment. The contractor is responsible for the removal and proper disposal of the existing HVAC units, integrating with existing zone systems as needed, and obtaining all necessary permits. All work must comply with the Hendersonville Construction Manual, ASHRAE Standards, NFPA 70 National Electric Code, and International Mechanical Code (IMC) guidelines, with the City paying for a maximum of 6 hours of crane service. Specifications may be obtained by email request to Todd Baun, Project Manager, Public Works Department, at For security reasons, you must enable JavaScript to view this E-mail address. or by paper copy from the Public Works Department, Hendersonville City Hall, 101 Maple Drive North, Hendersonville, TN 37075. Bids must be submitted by October 16, 2026, for the opening at 1:00 PM (CST), at which time they will be opened in the Conference Room 1 at Hendersonville City Hall, 101 Maple Drive North, Hendersonville, Tennessee 37075. The City reserves the right to waive informalities, reject any or all bids, and/or award the contract in accordance with the provisions of the solicitation and applicable law. Publication Date/Time: 9/22/2026 3:00 PM Closing Date/Time: 10/16/2026 1:00 PM Bid Opening Information: City Hall, Conference Room 1 Contact Person: Todd Baun, Project Manager (615) 822-1016 tbaun@hvilletn.org Related Documents: 27-0012 Heating, Ventilation and Air Conditioning (HVAC) Replacement at City Hall

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Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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