Project Information

Bid Title

Bid #2557 Construction & Maintenance Materials

Issuing Agency

City of Alexandria

Location

Louisiana

Published Date

Feb 12, 2026

Closing Date

Mar 24, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid #2557 Construction & Maintenance Materials

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COVER PAGE

Bid Proposal # 2557

CONSTRUCTION & MAINTENANCE MATERIALS

Sealed bids and electronic submitted bids for the above will be received until 10:00 AM CST, Tuesday,

March 24, 2026 and publicly opened in the City of Alexandria Council Chambers or Council Committee

Room.

Please file bid by one of the following means:

Hand-Delivered or Express Delivery:

Mailed via USPS:

Attention: Donna Jones, City Clerk

City of Alexandria - City Hall

915 Third Street, First Floor

Alexandria, LA 71301

Phone: 318-449-5090

Attention: Donna Jones, City Clerk

City of Alexandria - City Hall

PO Box 71

Alexandria, LA 71309-0071

Electronic Bid Submission: Central Bidding

Pursuant to Louisiana R.S. 38:2212 B.(6)(a) through E. (1-7) and R.S. 38:2212.1 B.(4)(a), vendors/contractors

have the option to submit their bids and bid bonds electronically. Bids and bonds to be filed electronically shall

be posted with Central Bidding at www.centralauctionhouse.com (phone 1-225-810-4814). Registration will

need to be completed prior to posting of bid.

Complete bid specifications are available for viewing and downloading at the City of Alexandria’s website

www.cityofalexandriala.com ; on the left hand side of the opening page, go to the heading “Business” then

drop down to “RFP/RFQ/Bids”; the current bids will be listed for your convenience.

City of Alexandria Buyer Name:

Phone Number:

Fax Number:

E-Mail Address:

Casey Barnes

(318) 441-6162

(318) 619-3415

casey.barnes@cityofalex.com

Wilma Kelly

Purchasing Manager

City of Alexandria

Purchasing Department

P.O. Box 71

Alexandria, Louisiana

71309-0071

Office: (318) 441-6180

Fax: (318) 441-6185

Sealed bids will be received until 10:00 AM CST,

Tuesday, March 24, 2026 and publicly opened in

the Council Chambers or Council Committee Room.

City of Alexandria Bid # 2557

Page: 1 of 10

Date Specifications Prepared: January 23, 2026

Bid Bond Requirements: A bid bond or check

Please file bid with the following:

for N/A% of the total amount of bid.

Donna Jones, City Clerk

City of Alexandria - City Hall

Performance Bond Requirements: In the event bid

915 Third Street

is accepted, a performance bond shall be required

P.O. Box 71

in the amount of N/A%.

Alexandria, LA 71309-0071

Phone: 318-449-5047

INTRODUCTION

CONSTRUCTION & MAINTENANCE MATERIALS

It is the intent of the City of Alexandria to secure pricing on Construction and Maintenance Materials, for

use by various, City of Alexandria Departments. Bid prices shall be held firm for a period of twelve (12)

months from bid award date. Quantities ordered shall be on an "as needed" basis only. No quantities are given

or guaranteed.

All delivered prices shall be for delivery within the corporate limits of the City of Alexandria. All bid prices for

delivered materials shall include any and all freight/delivery charges. All delivered materials are to be shipped

F.O.B., freight prepaid to the location indicated on the individual purchase orders issued by the City of

Alexandria.

Completed bid packet should be returned as issued by the City of Alexandria with ALL PAGES intact and all

specification response columns filled in. Incomplete columns or missing pages, to include addendum pages,

may result in the bidder's entire bid being rejected.

Questions and/or clarifications of bid specifications are to be in written form only, either mailed, faxed, or

e-mailed to the attention of Casey Barnes, City of Alexandria - Purchasing Department, PO Box 71, Alexandria,

LA 71309-0071; Fax (318) 619-3415; Email casey.barnes@cityofalex.com and must be received by 4:00 PM,

Thursday, March 12, 2026.

City of Alexandria Bid #2557

Page 2 of 10

CITY OF ALEXANDRIA BID SPECIFICATIONS FOR:

CONSTRUCTION & MAINTENANCE MATERIALS

________________________________________________________________________________________________________________________

GENERAL CONDITIONS FOR BIDDERS - PLEASE READ CAREFULLY

1. Pursuant to LA R.S 38:2212.1. C.(1)(2), any manufacturer's preference in this proposal is descriptive,

but non-restrictive, and is used only to indicate minimum requirement for type, grade and quality unless

otherwise specified.

2. Pursuant to LA R.S. 38:2212 B.(1), the provisions and requirement of this bid shall not be considered as

informalities and shall not be waived by the City of Alexandria. Therefore, conditions and specifications on this

bid form shall be strictly enforced and any and all alterations, deviations, and non-compliance to said conditions

and specifications, either on the bid form or by separate attachment, shall be grounds for immediate

disqualification.

3. Preference shall be given to bidders quoting F.O.B. Destination (the City of Alexandria using

department), FREIGHT PREPAID, unless otherwise requested.

4. Each bidder shall submit his proposal on the proposal form furnished by the City of Alexandria

Purchasing Department. The complete bid package must be returned as issued by the City with all pages intact

and all specification response columns filled in. Incomplete columns or missing pages, to include addendum

pages, shall result in the vendor's entire bid package being rejected.

5. Literature, brochures, and other related paperwork attached to the bid should be identified with the name

of the bidder and bid item number.

6. In case of a mathematical discrepancy between unit price and extensions, the unit price shall prevail.

7. Pursuant to LA R.S. 38:2212 F., the bid specifications may contemplate a fixed escalation or de-

escalation in accordance with the United States Bureau of Labor Statistic's Consumer Price Index or the

Producer Price Index. Bids based on specifications which are subject to a recognized escalation index shall be

legal and valid for any item of a public work, at the discretion of the City.

8. Pursuant to LA R.S. 38:2212.1. F., any public procurement unit may participate in a cooperative

purchasing agreement with the City of Alexandria to acquire quantities of the above listed items under a

contract with the City of Alexandria for items awarded by public bid, pursuant to the cooperative purchasing

provisions of Part VII of Chapter 17 of Subtitle III of Title 39 of the Louisiana Revised Statures of 1950, R.S.

39:1701 et seq.

9. The City of Alexandria reserves the right to award by item or by total bid, unless otherwise specified in

the bid specifications. (Price(s) should be itemized.)

10. All erasures or corrections on the bid form must be initialed and the City of Alexandria may rely on the

apparent authority represented by the initials.

11. The City of Alexandria reserves the right to reject for cause any and all bids or parts of bids, or accept

bids most beneficial to the City.

City of Alexandria Bid #2557

Page 3 of 10

CITY OF ALEXANDRIA BID SPECIFICATIONS FOR:

CONSTRUCTION & MAINTENANCE MATERIALS

________________________________________________________________________________________________________________________

General Conditions for Bidders - Please Read Carefully (Continued)

12. Any bid submitted which contains additions, conditional or alternate bids, or irregularities which may

make the proposal incomplete, indefinite, or ambiguous as to its meaning, thus requiring clarification after the

specified date and time of bid opening shall be rejected.

13. Bids shall be opened publicly in the City Council Chambers or Council Committee Room.

14. Cash discounts may be accepted, but SHALL NOT be considered in making award.

15. Regarding a bid for purchase of materials, supplies or services, not to include construction of any public

works, a written notice of acceptance mailed or otherwise furnished to the successful bidder shall result in a

binding contract without further action by either party.

16. When any bid is accepted for the construction or doing of any public works, a written contract shall be

executed by and between the City of Alexandria and the Contractor. No contract shall be binding upon the City

until it has been executed by the City and delivered to the successful bidder. Should the bidder to whom the

contract is awarded fail to execute the contract, the award shall then be made to the next lowest responsible

bidder, or re-advertised for public bid, said decision to be in the sole judgment of the City of Alexandria. This

action may result in the loss of bidding privileges for a period of one (1) year.

17. The City of Alexandria shall schedule for payment the invoices for articles or services purchased under

this bid within thirty (30) days after due and proper delivery accompanied by invoice.

18. The City of Alexandria is exempt from all sales taxes. A sales tax exempt form shall be furnished by the

City of Alexandria Purchasing Department, if requested.

19. Bidder(s) awarded item(s) by the City of Alexandria shall be responsible for supplying all products at

the awarded price(s). Failure may result in the City's cancellation of the remaining items awarded.

20. Regarding Service Contracts and Procurement Contracts, the terms of the contract shall be binding upon

any and all parties involved until goods and supplies are delivered, services have been rendered, and/or work

has been completed and accepted by the Mayor on behalf of the City of Alexandria and all payments required to

be made to the Contractor have been made. However, a contract may be terminated under any and all of the

following conditions:

(a) By mutual agreement and consent of each party upon thirty (30) days written notice to the other

party;

(b) By the Mayor, on behalf of the City of Alexandria, as a consequence of the failure of the

Contractor to comply with the terms and conditions of the contract or the progress or quality of work to

be performed in a satisfactory manner, proper allowance being made for circumstances beyond the

control of the Contractor; or

(c) By satisfactory completion of all services and obligations described in the contract.

City of Alexandria Bid #2557

Page 4 of 10

CITY OF ALEXANDRIA BID SPECIFICATIONS FOR:

CONSTRUCTION & MAINTENANCE MATERIALS

________________________________________________________________________________________________________________________

General Conditions for Bidders - Please Read Carefully (Continued)

If the contract is terminated for any of the terms and conditions authorized in sub-paragraph (b)

above, Contractor shall be formally notified in writing by the City of Alexandria Purchasing Department

by means of certified mail informing him of cancellation of the contract, giving specific reasons for said

cancellation. Contractor shall have the right to appeal to the City Council within ten (10) days from the

date that said notification is placed in the U.S. Mail. Contractor's appeal shall be accomplished by means

of a letter addressed to the City Council and delivered to the City Clerk, stating that an appeal to the

decision of cancellation is desired. The City Council shall thereafter hold a hearing on the appeal, giving

all parties the opportunity to present any and all evidence concerning the decision of cancellation. After

hearing the appeal, the city Council may, by a majority vote, sustain, modify, or reverse the findings for

said decision and shall provide, if requested by Contractor, a written determination of its findings.

21. Contractors submitting bids for Public Works construction projects in excess of $1.00 must show his

Contractor's License Number on the front of the bid envelope, except for certain projects for which a

Contractor's License Number is not required by the State Contractor's Licensing Board. Failure to comply with

this directive shall result in automatic bid rejection, furthermore, any Contractor who submits a bid for a type of

construction for which he is not properly licensed shall be acting in violation of LA R.S. 37:2163, and shall be

subject to all provisions for violation and penalties thereof. Contractors who are owned by, and are submitting a

bid as a subsidiary of a parent company, whose name is listed in the State of Louisiana's Roster of Licensed

Contractors, may do so by including a letter of proof of ownership from the parent company with the submitted

bid package. The letter must be signed as per LA R.S. 38:2212 B.(5)(a)(b)(c) (see Item #22 below).

22. All bids submitted via USPS (registered or certified), overnight courier or hand delivered, shall be

signed by hand and in ink by an authorized company representative per LA R.S. 38:2212 B.(5)(a)(b)(c), which

states:

(c)(i) Evidence of agency, corporate, or partnership authority shall be required for submission of a bid

to the division of administration or the State of Louisiana. The authority of the signature of the person

submitting the bid shall be deemed sufficient and acceptable if any of the following conditions are met:

(aa) The signature on the bid is that of any corporate officer listed on the most current annual report

on file with the Secretary of State, or the signature on the bid is that of any member of a partnership or

partnership in commendam listed in the most current partnership records on file with the Secretary of

State.

(bb) The signature on the bid is that of an authorized representative of the corporation, partnership, or

other legal entity and the bid is accompanied by a corporate resolution, certification as to the corporate

principle, or other documents indicating authority which are acceptable to the public entity.

(cc) The corporation, partnership, or other legal entity has filed in the appropriate records of the

Secretary of State in which the public entity is located, an affidavit, resolution, or other acknowledged or

authentic document indicating the names of all parties authorized to submit bids for public contracts.

Such document on file with the Secretary of State shall remain in effect and shall be binding upon the

principal until specifically rescinded and canceled from the records of the office.

Commodity Codes

• NAICS 236210Industrial Building Construction
• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 238990All Other Specialty Trade Contractors

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